December 2, 2025 at 6:00 PM - Regular Meeting
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1. Call Regular Meeting To Order
Presenter:
Board Chair
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2. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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3. Lane Education Service District Statement of Accountability: Land Acknowledgement
Presenter:
Board Member
Description:
Lane ESD acknowledges that the lands we call Lane County - the lands that sustain our children, our future, and our collective well-being - are the traditional ancestral home of the Kalapuya, Siuslaw, Molalla, and other indigenous people who have lived in Lane County since time immemorial. Native children, families, and communities bear witness to a legacy of displacement and forced relocation. As an educational institution we are accountable for addressing the current and former silencing, erasure and genocide of native people in Oregon and Turtle Island. We aim to join with indigenous people, honoring their resilience, courage, and self-determination in a purposeful pursuit of justice. |
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4. Agenda Review
Presenter:
Board Chair
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5. Public Participation
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board. The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes. Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose. |
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6. Presentation: Lane Student Voice | Youth RAP Court
Presenter:
Shareen Springer
Description:
The Board of Directors of Lane ESD will hear a presentation from School Improvement's Student Voice and Engagement Specialist, Shareen Springer. Shareen will present results from youth-led research. This research is part of a multi-agency evaluation of Lane County's RAP Juvenile Treatment Court, collaborating with university graduate students, professors, and county partners. |
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7. Action Items
Presenter:
Board Chair Harris
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7.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. Approval of minutes does not require that all Directors were present at the meetings documented. Directors may approve minutes as an affirmation that the record accurately reflects the board’s actions. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of November 4th.
2. Second Part of Section G, 2nd read at the November 4th meeting. 3. Human Resource Report, dated December 1st, 2025.
Attachments:
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7.B. Accept Financial Report
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for October 2025.
Attachments:
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7.C. Approve Sole Source Procurement
Presenter:
Olivia Meyers Buch
Description:
Per Policy DJC, the Board is the Local Contract Review Board (LCRB) for the ESD. Per ORS 279B.075 and OAR 125-247-0275, if the LCRB determines that goods or services are available from only one source, the ESD may award a contract without competition. To the extent reasonably practicable, the ESD shall negotiate with the sole source to obtain contract terms that are advantageous to the ESD. The determination of sole source must be made on written findings. If the LCRB approves a sole source procurement, public notice must be given that describes the goods or services to be acquired, identifies the prospective contractor, and includes the timeline to protest the determination (at least seven days). The LCRB may authorize this public notice to be provided electronically. BE IT RESOLVED that the Board of Directors of Lane ESD approve the sole source procurement and authorize the public notice to be provided electronically.
Attachments:
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7.D. Fire Engine Donation Discussion | Possible Action
Presenter:
Superintendent Scurto
Attachments:
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7.E. Approve Juvenile Detention Education Program (JDEP) Student Investment Act (SIA) Grant Agreement
Presenter:
Superintendent Scurto
Description:
The purpose of this grant is to provide funding to assist in meeting students’ mental or behavioral health needs, and increasing academic achievement and reducing academic disparities for students from racial or ethnic groups that have historically experienced academic disparities, students with disabilities, English language learners, economically disadvantaged students, students who are homeless, and students who are foster children.
Suggested motion: BE IT RESOLVED that the Board of Directors of Lane ESD approves the presented Juvenile Detention Education Program (JDEP) Student Investment Act (SIA) Grant Agreement.
Attachments:
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7.F. OSBA Election
Presenter:
Board Chair
Description:
Resolution Election Calendar
January 1st, 2026: Newly elected officers and OSBA Board members take their seats. |
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7.F.1. OSBA Board Candidates
Presenter:
Board Chair
Description:
Position 6, Lane Region
BE IT RESOLVED: that the Board of Directors of Lane Education Services District support [insert candidate name] for the OSBA Board of Director, Position 6. |
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7.F.2. OSBA Legislative Policy Committee Candidates
Presenter:
Board Chair
Description:
Position 6, Lane Region
BE IT RESOLVED: that the Board of Directors of Lane Education Services District support [insert candidate name] for the OSBA Legislative Policy Committee, Position 6. |
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7.G. OAESD Governance Council Nomination
Presenter:
Board Chair, Superintendent
Description:
The Officer Council consists of the officers of OAESD. These are the Chair, Chair-Elect, and Past Chair of the OAESD Board and President, President-Elect, and Past President of the OAESD Superintendents' Council. The term of office for the officers shall be one year in each role. Any officer may be elected to no more than two successive terms. The Chair-Elect and President-Elect succeed the Chair and President, respectively. Past practice has been for each ESD Board to have the opportunity to nominate a candidate for the position of Chair-Elect and for each member ESD superintendent to have the opportunity to nominate a candidate for President-Elect.
The nomination and election timeline for 2026 will be as follows: November to December - Local Boards may nominate eligible members of their own or other ESD boards for Chair-Elect. Superintendents may nominate themselves or other ESD superintendents for President-Elect. Nominations will be turned in to the OAESD Executive Director no later than December 31. January to February - Local Boards will cast their votes for Chair-Elect. Superintendents will cast their votes for President Elect. Results will be turned in to the OAESD Executive Director no later than February 28. March - The results of the election(s) will be announced on March 7. Newly elected officers may join meetings and events in a non-voting capacity for the remainder of the 2025-26 year. Official duties will begin on July 1, 2026. The Board of Directors will discuss making a nomination to the OAESD Officer's Council. Suggested motion: BE IT RESOLVED that the Board of Directors of Lane Education Service District nominate eligible members of their own or other ESD boards for Chair-Elect.
Attachments:
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7.H. Second Reading: Adopt Policy Updates and Recommendations
Presenter:
Board Chair
Description:
The Board shall exercise its rule-making power by adopting policies consistent with the Oregon Revised Statutes, Oregon Administrative Rules or opinions of a court of competent authority, for its own governance and for the organization and operation of Lane ESD. The Board accepts the definition of policy set forth by the National School Boards Association:
School Board policies are statements which set forth the purposes and prescribe in general terms the organization and program of a school system. They create a framework within which the superintendent and his/her staff can discharge their assigned duties with positive direction. They tell what is wanted.
Such policies may be adopted, amended or repealed at any Board meeting provided that the proposed adoption, amendment or repeal shall have been proposed at a previous Board meeting and, once proposed, shall have remained on the agenda of each succeeding meeting until approved or rejected and except that the Board may adopt, amend or repeal policies at any meeting of the Board in the event of an actual emergency, as determined at the sole discretion of the Board. Additionally, when in the best interests of the district immediate adoption of a proposed policy is necessary, the Board may adopt such policy at the first meeting in which it is presented. Policies shall be adopted, amended or repealed by the affirmative vote of four or more Board members. Policies and amendments adopted by the Board will be attached to, and made a part of, the minutes of the meeting at which they are adopted and also will be included in the ESD’s policy manual. The Board shall communicate its position on matters of public policy and shall interact with the community, other governmental bodies and agencies and the media through the spokesperson designated by the Board. |
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7.H.1. Section I: Instruction
Presenter:
Chair, Superintendent Scurto
Description:
Lane ESD has engaged with OSBA to complete a desk rewrite of the Board Policy Manual. These updates were first read at the October 7th, 2025 meeting of the Board of Directors. Policy Section I : Instruction Instructional Goals IA - (optional - recommend delete) BE IT RESOLVED that the Board of Directors of Lane ESD adopt policy updates as presented.
Attachments:
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7.H.2. Adopt Policy Deletions | Section I: Instruction
Presenter:
Superintendent Scurto
Description:
The policy deletions for Section I were presented at the Regular Meeting of the Board for first read on November 7th, 2025. BE IT RESOLVED that the Board of Directors of Lane ESD proceed to adopt offered policies for deletion as presented.
Attachments:
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8. Discussion/Reports
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8.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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8.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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8.C. Policy Updates | First Read
Presenter:
Superintendent Scurto
Description:
Recommendations may include to delete or rescind policy or AR, recoding, and reassigning some policy content to a new section or policy of the policy manual.
The Board has the authority to move this policy to adoption if they choose. Superintendent Scurto will introduce policy Section J: Students. |
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8.C.1. Section J | Students
Presenter:
Superintendent Scurto
Attachments:
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8.D. Pending Policy
Presenter:
Superintendent Scurto
Description:
Policy sections held over for OSBA updates or updated information.
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8.D.1. Pending Policy from Section G: Personnel
Presenter:
Superintendent Scurto
Description:
GBEA-AR: Workplace Harassment Reporting and Procedure - PENDING |
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8.D.2. Pending Policy from Section I: Instruction
Presenter:
Superintendent Scurto
Description:
Curriculum Guides and Course Outlines IFE - Adopt with Updates |
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9. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
Attachments:
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10. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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10.A. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
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10.B. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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11. Announcements/Correspondence
Presenter:
Board Chair
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11.A. Acknowledgements
Presenter:
Superintendent Tony Scurto
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11.B. Announcements
Presenter:
Board Chair
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11.B.1. Lane ESD Board Member Activities and Opportunities
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12. Adjournment
• The next regular meeting is scheduled to be held Tuesday, January 6th, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |
