September 9, 2025 at 6:00 PM - Regular Meeting
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1. Call Regular Meeting To Order
Presenter:
Board Chair
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2. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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3. Lane Education Service District Statement of Accountability: Land Acknowledgement
Presenter:
Board Member
Description:
Lane ESD acknowledges that the lands we call Lane County - the lands that sustain our children, our future, and our collective well-being - are the traditional ancestral home of the Kalapuya, Siuslaw, Molalla, and other indigenous people who have lived in Lane County since time immemorial. Native children, families, and communities bear witness to a legacy of displacement and forced relocation. As an educational institution we are accountable for addressing the current and former silencing, erasure and genocide of native people in Oregon and Turtle Island. We aim to join with indigenous people, honoring their resilience, courage, and self-determination in a purposeful pursuit of justice. |
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4. Presentation: Youth Summit
Presenter:
Lane ESD | School Improvement: Dr. Shareen Springer
Description:
The Board will receive a presentation on the Youth Voice Summit.
Link: https://www.canva.com/design/DAGyI3CwPTc/tc25BJCvpJjT99kIo4-pgA/edit?utm_content=DAGyI3CwPTc&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton
Attachments:
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5. Public Participation
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board. The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes. Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose. |
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6. Agenda Review
Presenter:
Board Chair
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7. Action Items
Presenter:
Board Chair
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7.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of June 6th, 2025
2. Lane ESD Board Meeting Minutes of July 29th, 2025
3. Human Resource Report, dated September 4, 2025
Attachments:
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7.B. Accept Financial Report
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for July 2025, as presented.
Attachments:
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7.C. Approve Sole Source Procurement
Presenter:
Olivia Meyers Buch
Description:
Per Policy DJC , the Board is the Local Contract Review Board (LCRB) for the ESD. Per ORS 279B.075 and OAR 125-247-0275, if the LCRB determines that goods or services are available from only one source, the ESD may award a contract without competition. To the extent reasonably practicable, the ESD shall negotiate with the sole source to obtain contract terms that are advantageous to the ESD. The determination of sole source must be made on written findings. If the LCRB approves a sole source procurement, public notice must be given that describes the goods or services to be acquired, identifies the prospective contractor, and includes the timeline to protest the determination (at least seven days). The LCRB may authorize this public notice to be provided electronically.
BE IT RESOLVED that the Board of Directors of Lane ESD approve the sole source procurement and authorize the public notice to be provided electronically.
Attachments:
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7.D. 2024-2025 Integrated Programs Annual Report
Presenter:
Dr. Galaxy, Superintendent Scurto
Description:
Lane County Department of Youth Services/Lane ESD Juvenile Detention Education Program (JDEP)
Attachments:
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7.E. Identify Vacant Budget Committee Positions
Presenter:
Board Chair
Description:
The Board will identify vacant budget committee positions which must be filled by appointment of the Lane ESD Board. The Board will announce the vacancies and receive recommendations of interested members of component school district Boards or designees of component district Boards.
Attachments:
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7.F. Approve Grants
Description:
Lane ESD shall pursue federal, state or private grants or other such funds that will assist the ESD in meeting adopted Board and ESD goals.
Proposals for external funds will be submitted to the Board for evaluation and approval. In the event an opportunity arises to submit a grant proposal and there is insufficient time to place it before the Board, the superintendent is authorized to use his/her judgment in approving it for submission. The superintendent will review the proposal with the Board at its next regular meeting. The Board reserves the right to reject funds associated with any grant which has been approved. The Board shall, before acceptance of such funds, consider the district’s obligations, expectations or encumbrances when the grant ceases. |
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7.F.1. MMT: Youth Empowerment Grant
Description:
Through Our Empowered Youth, Lane ESD supports strategies that ensure Oregon’s children have access to a fully resourced education — one that empowers them to reach their highest aspirations. Our focus is on efforts that build community power, expand opportunities for historically marginalized students and support educators and leaders who reflect the diversity of the students they serve.
BE IT RESOLVED that the Board of Directors of Lane ESD approves the ESD MMT: Youth Empowerment grant Proposal.
Attachments:
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7.F.2. Structures of Intellect at Lane Schools
Description:
Strengthened foundational learning skills, including attention, sequencing, and comprehension. -Improved reading fluency and academic processing due to enhanced visual tracking and motor planning. -Greater classroom participation and reduced behavior incidents as executive function and self-regulation improve. -Higher student confidence, motivation, and readiness to reintegrate into less restrictive learning environments. -SOI provides a data-driven, non-stigmatizing, and developmentally appropriate approach to intervention that aligns with each student’s IEP, supports MTSS implementation, and fosters long-term educational equity for vulnerable youth.
BE IT RESOLVED that the Board of Directors of Lane ESD approves the Structures of Intellect at Lane Schools grant Proposal.
Attachments:
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7.F.3. Decolonizing Wealth Mental Health Program Plan
Description:
The Native Youth Wellness Program (NYW) at Lane Education Service District fills a critical gap in culturally responsive mental health care for Indigenous youth in Lane County, many of whom also identify as LGBTQIA2S+. Traditional mental health systems often overlook the histories, values, and lived experiences of Native youth. In contrast, NYW approaches healing as collective, relational, and rooted in cultural knowledge.
Intended Impacts Impact 1: Indigenous youth and families feel an increased sense of connection—to each other, to schools, and to community spaces where culture is celebrated and healing can happen. Impact 2: Indigenous youth grow into confident, supported leaders who advocate for culturally grounded ecosystems of care within their schools and communities. Impact 3: Indigenous youth, families, and communities are empowered to imagine themselves richly and joyfully through cultural practices, storytelling, and belonging. Impact 4: Educators and school staff increase their cultural competency and healing-informed capacity to create safer, more inclusive environments for Indigenous and Two-Spirit youth. Impact 5: Two-Spirit and LGBTQIA2S+ Indigenous youth experience increased visibility, safety, and inclusion within school and community programming. BE IT RESOLVED that the Board of Directors of Lane ESD approves the Decolonizing Wealth Mental Health Program Plan grant proposal.
Attachments:
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7.F.4. Native Youth Wellness
Description:
The Native Youth Wellness Program (NYW) at Lane ESD supports the cultural and educational journey of American Indian/Alaska Native (AI/AN) youth in Lane County by strengthening protective factors through intergenerational learning, storytelling, family engagement, and culturally grounded education. NYW serves Native families, schoolbased affinity groups, and educators. Guided by Tribal Best Practices and the Relational Worldview Model, our work fosters balance and well-being across mental, emotional, physical, and spiritual domains.
BE IT RESOLVED that the Board of Directors of Lane ESD approves the Native Youth Wellness Grant proposal.
Attachments:
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7.F.5. Lane Regional Teacher Pathways
Description:
This proposal supports both the equity vision and mission of Lane ESD. Lane Regional Teacher Pathways collaborates with local school districts and higher education institutions to prepare skilled, culturally responsive educators who are connected to the local community; committed to meeting the needs of the students and families they serve; and contribute to long-term educational goals of inclusive classrooms that produce equitable learning outcomes.
BE IT RESOLVED that the Board of Directors of Lane ESD approves the Lane Regional Teacher Pathways grant proposal.
Attachments:
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7.G. Approve Instructional Calendars
Presenter:
Superintendent Scurto
Description:
The Board recognized that the preparation of a calendar for the instructional year of the schools is necessary for orderly educational planning and for the efficient operation of the district. The Board has established annually the number of days and number of hours when classrooms shall be in session for instructional purposes. The specific calendar in each case shall be that of the school and district in which the classroom is located or shall be the calendar established by the ESD generally. The calendars meet state requirements.
The Board will review presented calendars that have been developed based on host schools as well as the needs of the ESD. The calendars were prepared in consultation with appropriate staff members and are presented to the Board for adoption. The Board reserves the right to alter the school calendar when advisable in the best interests of the students involved, but shall not in so doing disturb coordination with calendars for host schools nor exceed the total number of instructional and duty days originally adopted. Days lost may be made up to ensure that the required number of student days/hours are met by the district. The Board of Directors adopted a portion of ESD instructional calendars for the Westmoreland Campus at the June 2025 meeting. The Board of Directors will adopt offered calendar as presented. BE IT RESOLVED that the Board of Directors of Lane ESD proceed with adopting the instructional calendars as presented.
Attachments:
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7.H. OSBA Elections: Nomination of OSBA Board Member
Presenter:
Board Chair
Description:
The Oregon School Boards Association is organized as one general state association with up to 24 regionally elected representatives established across 14 geographic regions to support member participation and representation. In odd-numbered years member boards vote to elect regional representatives for even-numbered positions on the OSBA Board of Directors. Member boards also vote to elect all regional representatives on the Legislative Policy Committee. In even-numbered years member boards vote to elect regional representatives for odd-numbered positions on the OSBA Board of Directors. Member boards also vote on the OSBA Legislative Priorities and Principles. Resolutions submitted to the membership are also on the ballot along with candidate elections. Contact OSBA if you have questions about nominations or election procedures. Call 503-588-2800 or 800-578-6722, or e-mail OSBAelections@osba.org.
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7.I. OSBA Elections: Nomination of Legislative Policy Committee Member
Presenter:
Board Chair
Description:
The Oregon School Boards Association is organized as one general state association with up to 24 regionally elected representatives established across 14 geographic regions to support member participation and representation. In odd-numbered years member boards also vote to elect all regional representatives on the Legislative Policy Committee. The Board of Directors of Lane ESD will nominate a representative from Region 6 to serve on the OSBA Legislative Policy Committee. Contact OSBA if you have questions about nominations or election procedures. Call 503-588-2800 or 800-578-6722, or e-mail OSBAelections@osba.org.
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7.J. Policy | Required Contact Update | Sexual Harassment
Description:
To update the contact information for whom reports of sexual harassment are submitted to.
The Board has the authority to move this policy to adoption if they choose. Section G: Personnel | Code:GBN/JBA Section J: Students | Code: JBA/GBN BE IT RESOLVED that the Board of Directors of Lane ESD proceed to adopt offered policies for Code GBN/JBA and JBA/GBN updates as presented.
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7.K. Second Reading: Adopt Policy Updates and Recommendations
Presenter:
Board Chair
Description:
The Board shall exercise its rule-making power by adopting policies consistent with the Oregon Revised Statutes, Oregon Administrative Rules or opinions of a court of competent authority, for its own governance and for the organization and operation of Lane ESD. The Board accepts the definition of policy set forth by the National School Boards Association:
School Board policies are statements which set forth the purposes and prescribe in general terms the organization and program of a school system. They create a framework within which the superintendent and his/her staff can discharge their assigned duties with positive direction. They tell what is wanted.
Such policies may be adopted, amended or repealed at any Board meeting provided that the proposed adoption, amendment or repeal shall have been proposed at a previous Board meeting and, once proposed, shall have remained on the agenda of each succeeding meeting until approved or rejected and except that the Board may adopt, amend or repeal policies at any meeting of the Board in the event of an actual emergency, as determined at the sole discretion of the Board. Additionally, when in the best interests of the district immediate adoption of a proposed policy is necessary, the Board may adopt such policy at the first meeting in which it is presented. Policies shall be adopted, amended or repealed by the affirmative vote of four or more Board members. Policies and amendments adopted by the Board will be attached to, and made a part of, the minutes of the meeting at which they are adopted and also will be included in the ESD’s policy manual. The Board shall communicate its position on matters of public policy and shall interact with the community, other governmental bodies and agencies and the media through the spokesperson designated by the Board. |
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7.K.1. Section C: General Administration
Presenter:
Chair, Superintendent Scurto
Description:
Lane ESD has engaged with OSBA to complete a desk rewrite of the Board Policy Manual. In the absence of Executive Assistant support, Board review and action overlooked within Section C. These updates were first read at the April 1st, 2025 meeting of the Board of Directors.
BE IT RESOLVED that the Board of Directors of Lane ESD adopt policy updates as presented.
Attachments:
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7.L. Adopt Policy Deletions
Presenter:
Superintendent Scurto
Description:
These policy deletions for Section C were presented for first read on April 1st, 2025 and overlooked at the May 2025 meeting of the Board.
The following policies/administrative rules are recommended for deletion: CI - AR: Designation of Acting Superintendent CK: Consultants to the Administrative Staff CL: Administrative Reports The policy deletion for Section D was presented for first read on May 6th, 2025 and overlooked at the June 3rd 2025 meeting of the Board. DFD: Providing Space, Other Facilities and Services BE IT RESOLVED that the Board of Directors of Lane ESD proceed to adopt offered policies for deletion as presented.
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8. Discussion/Reports
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8.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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8.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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8.C. Policy Updates | First Read
Presenter:
Superintendent Scurto
Description:
Superintendent Scurto will introduce a policy Section F: Facilities
The Board has the authority to move this policy to adoption if they choose. |
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8.C.1. Section F | Facilities
Presenter:
Superintendent Scurto
Description:
Recommendations may include to delete or rescind policy or AR, recoding, and reassigning some policy content to a new section or policy of the policy manual.
Attachments:
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8.C.2. Section G | Personnel
Presenter:
Superintendent Scurto
Description:
Portions of Policy Section G will be reviewed on First Read - sections include:
GA: Human Resources Policy Goals - Recommend to delete GAB: Job Descriptions GAB-AR(1): Position Description GAB-AR(2): Classified Personnel Position Description Review GAB - AR(3): Internal Employee Hired to New Position Classification GB: General Hiring Practices - Recommend to delete GBA: Equal Employment Opportunity GBA-AR (1): Affirmative Action Plan - Recommend to delete GBA-AR(3): Reference - Recommend to delete GBA-AR: Veterans' Preference - Recommend to adopt GBC: Staff Ethics GBC-AR: Staff Ethics GBDA: Expression of Milk or Breast-feed in the Workplace GBE: Staff Health and Safety GBE-AR: Footwear - Recommend to delete GBEA: Workpace Harassment GBEA-AR: Workplace Harassment Reporting and Procedure - PENDING GBEB: Communicable Disease - Staff in Schools GBEB-AR:Communicable Disease - Staff in Schools GBEBA: HIV, AIDS and HBV - Employees - Recommend to delete GBEBA-AR: HIV, AIDS and HBV - Employees - Recommend to delete GBEBAA: HBV/Bloodborne Pathogens - Recommend to delete GBEBAA-AR: Bloodborne Pathogen Exposure Control Plan - Recommend to delete GBEBC: Infection Control - HIV, Aids, HBV - Recommend to delete GBEBD: HIV, Aids and HBV Rumor Control - Employees - Recommend to delete GBEBE: News/Media - HIV, Aids or HBV - Recommend to delete GBEC: Drug Free Workplace, Version 1 - Recommend to delete GBEC: Drug Free Workplace, Version 2 - Recommend to adopt GBEE: Wellness - PENDING GBEE-AR(1): Wellness - PENDING GBEE - AR(2): Lane ESD Sunshine Fund Guidelines - Recommend to delete GBH/JECAC: Staff/Student/Parent Relations GBHA: Staff/Student/Parent Relations - Recommend to delete GBI: Gifts and Solicitations GBJ: Weapons - Staff GBK/KGC: Prohibited Use, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems
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8.D. Policy: Courtesy Read
Presenter:
Superintendent Scurto
Description:
The following policy chapter is offered for the Board to be apprised of updated contact information for the Human Resource Executive Director and the Special Education Executive Director.
Section G: Staff GBN/JBA - AR (1) - Sexual Harassment Complaint Procedure Procedure Section J: Students JBA/GBN - AR (1) - Sexual Harassment Complaint Procedure
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9. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
Directors of School Improvement, Special Education and Technology have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
Attachments:
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10. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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10.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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10.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
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11. Announcements/Correspondence
Presenter:
Board Chair
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11.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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11.B. Kudos
Presenter:
Administrators
Description:
Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
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11.C. Announcements
Presenter:
Board Chair
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11.C.1. Lane ESD Board Member Activities and Opportunities
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11.C.2. 2025 OSBA Fall Regional Meeting
Presenter:
Superintendent Scurto
Description:
October 14th, 2025
Dinner | 6:00 p.m. Meeting | 6:30 p.m. Lane ESD Main Campus | Rooms 2/3/4.
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11.C.3. OSBA 79th Annual Fall Convention
Presenter:
Superintendent Scurto
Description:
Dates: November 6th to 9th, 2025
General lodging and convention registration for all other attendees will open on Wednesday, September 10 and should be completed by October 14, 2025. |
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12. Adjournment
• The next regular meeting is scheduled to be held Tuesday, October 7th. 2025, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |
