November 12, 2024 at 6:00 PM - Regular Meeting

Description:  The Board of Directors of Lane ESD will conduct an Executive Session 

• To consider the employment of a public officer, employee, staff member or individual agent. (ORS 192.660(2)(a))

Description:  The Board of Directors and Superintendent will discuss the development of the 2025-27 Local Service Plan.

Description:  The Board of Directors and Superintendent will discuss recruitment of Board Advisors and Liaisons.

Description:  In order to expedite Board business while providing adequate time for relevant discussion and reasoned decisions, the Lane ESD Board of Directors agrees to use the following processes as a guideline for regular Board meetings:
1. Executive sessions, when needed, will be scheduled, as needed;
2. Regular meetings will be scheduled to start at 6 p.m. or whenever the executive session is completed, whichever is later;
3. Regular meetings will have a two-hour time limit from the time that the "Call to order" is provided by the chair and a quorum is in place, ready to act;
4. Regular meetings may be extended for a specific amount of time by consensus of the members present or a quorum of the Board (four votes);
5. The superintendent will continue to include traditional items in the consent agenda and will also include other items that seem routine and for which appropriate explanatory material is included;
6. Any Board member may remove an item from the consent agenda. A motion and majority vote is not required to remove an item from the consent agenda. If an item is removed from the consent agenda, it will be placed elsewhere on the agenda at the discretion of the chair;
7. A position will be provided for persons who are addressing the Board; 8. Upon review of the materials prior to the meeting, Board members are encouraged to give advance notice by telephone to the Board secretary of questions or concerns which the staff may research in advance.

- Board Policy BD-BDA-AR

Description:  Guests attending the meeting will be introduced.

Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.

Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board.

The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes.

Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose.

Description:  The board chair will ask if any of the members wish to make any changes to the agenda. If so, the board votes on additions, changes, or deletions.

Description:  Board Policy BDD: Board Meeting Procedures
1. Quorum A quorum will consist of the majority of the Board members. Appointed nonvoting advisory members shall not factor in the quorum requirements.
2. Vote Needed for Exercise of Powers The affirmative vote of a majority of Board members will be necessary for exercising any of the Board’s powers.
3. Board Member Voting Each member’s vote on all motions will be recorded in the minutes. Appointed advisory members shall be nonvoting.
4. Abstaining from Vote If a Board member chooses to abstain from voting, such abstention will be recorded.
5. Parliamentary Procedure Official Board business will be transacted by motion or resolution at duly called regular or special meetings. Except as otherwise provided by state law and/or Board policy, the rules of parliamentary procedure comprised in Robert’s Rules of Order, Newly Revised, "Procedure in Small Boards," as modified by the Board, will govern the Board in its deliberation. Modifications will include the following: Motions will all be seconded prior to consideration by the Board and motions to close or limit debate are acceptable. The chair will decide all questions relative to points of order, subject to an appeal to the entire Board.

Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 

Description:  EXAMPLE QUESTIONS ASKED BY BOARD MEMBERS OF A BUSINESS MANAGER DURING A FINANCIAL REVIEW SESSION:

1)      Are the books balanced and reconciled?
2)      Are all cash and investment accounts reconciled to the general ledger?
3)      Does the adopted budget reflect expected expenditures?
4)      Have payroll reports been filed and have all payroll liabilities been paid timely?
5)      Have all federal and state reimbursement requests as well as required financial reporting forms been filed timely?
6)      Are there any suspected cases of fraud that we need to be aware of?
7)      Are there any suspected changes to the internal control system?
8)      Have there been any significant changes to the internal control system?
9)      Is the business office adequately staffed to allow for proper segregation of duties?
10)   Have there been any changes to the accounting system or accounting policies that are significant?
11)   Has the accounting software and related IT systems been subject to review by an IT professional to ensure seamless backup in the event of a malware, ransomware, or other compromise of computer security?
12)   Are there any other financial-related matters we should be aware of?
13)   Are there any new pronoucements on the horizon that may require additional staff time or disbursement of funds to properly implement?
14)   Are all financial statements that have been provided to the Board accurate and complete to the best of your knowledge?
15)   Have you been asked by the Superintendent to do anything that makes you uncomfortable or to present any information you feel is inaccurate?

BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for September 2024.

Description: 

During National Native American Heritage Month, we honor the history, rich cultures, and vast contributions of Native peoples.  We celebrate the hundreds of Tribal Nations that are ushering in a new era in our Nation-to-Nation relationships.  And we recommit to respecting Tribal sovereignty and self-determination and working in partnership with Tribal Nations to bring new prosperity and security to Native peoples.

Indigenous peoples’ history in the United States is defined by strength, survival, and a deep commitment to and pride in their heritage, right to self-governance, and ways of life.  Native peoples have built and sustained powerful Tribal Nations, and the knowledge they developed still benefits us today.  However, our Nation’s failed policies of the past subjected generations of Native peoples to cruelty, violence, and intimidation.  The forced removal of Native peoples from their homes and ancestral homelands; attempts to assimilate entire generations; and stripping of Indigenous peoples of their identities, cultures, and traditions are some of the darkest chapters of our Nation’s history.  The trauma and turmoil fundamentally altered their communities.  

Indigenous peoples have persisted and survived — a testament to their resilience and resolve.  Today, Native communities are leading the way forward and continuing to strengthen the fabric of the United States.  They have long served in the United States military and currently serve in the highest levels of government — including the Secretary of the Interior, Deb Haaland, America’s first Native American Cabinet secretary.  In every field and sector, Native peoples are pushing for progress and contributing to our shared prosperity.  

While we recognize Native heritage throughout the year, this month reminds us to celebrate, honor, and learn from the legacy of Indigenous peoples, whose contributions shape and strengthen our nation. 

DIRECTOR MOVED: BE IT RESOLVED
NOW, THEREFORE, the Board of Directors of Lane ESD do hereby proclaim November 2024 as National Native American Heritage Month.  We urge all Americans, as well as their elected representatives at the Federal, State, and local levels, to observe this month with appropriate programs, ceremonies, and activities.  Also, we urge all Americans to celebrate November 29, 2024, as Native American Heritage Day.

 

Description: 

Pursuant to ORS 334.177, as amended by 2013 House Bill 3401, a component school district board may request that a percentage of the state formula revenue received by Lane ESD be distributed to the school district for any purpose identified by the school district board.  The request for these "Transit Dollars" will be distributed on an ADMw basis.

The ORS requires that the component school district Board submit the request to the Lane Education Service District Board no later than November 1, 2024.  The percentage of funds requested may affect the school district’s ability to participate in the formal governance of Lane Education Service District. 

Withdrawal of Transit Funds:  Districts electing to withdraw transit funds in excess of 50% will be assessed a fee on services ordered from the ESD as follows:

• 51%-80% 10% service fee
• 81%-100% 15% service fee

The following component school districts have submitted Transit Dollar Requests for the 2025-26 School Year, with no districts requesting more than 50% of transit dollars available to them:

• Bethel School District
• Crow-Applegate-Lorane School District
• Eugene 4J School District
• Fern Ridge School District
• Junction City School District
• McKenzie School District
• Pleasant Hill School District
• Springfield Public School District

BE IT RESOLVED that the Board of Directors of Lane ESD accepts Transit Dollar Request from Component School Districts for the 2025-26 School Year, as presented.

Description:  The Board of Directors will approve grants or requests to apply for grants as follows:

• Health Care Workforce (HCWF) Pathways Scholarship Grant Opportunity
• Native Youth Wellness Program
• If You Can Dream It, You Can Build It In Our Maker Space Classroom: Becoming Real World Problem Solvers Through Hands-on Science, Technology, Engineering, Art and Math Exploration
• LatinX Success Grant
• Student Voice & Teacher Pathways: Youth & Communities Empowered
• Lane Career Academy: Behavioral Health
• SSA: LGBTQIA2S+
• OCF Career Connected Learning Grant to fund Elevate Program in CLC

BE IT RESOLVED that the Board of Directors of Lane ESD approves grants as presented.

Description: 

The Oregon School Boards Association is organized as one general state association with up to 24 regionally elected representatives established across 14 geographic regions to support member participation and representation.

In odd-numbered years member boards vote to elect regional representatives for even-numbered positions on the OSBA Board of Directors. Member boards also vote to elect all regional representatives on the Legislative Policy Committee. 

In even-numbered years member boards vote to elect regional representatives for odd-numbered positions on the OSBA Board of Directors. Member boards also vote on the OSBA Legislative Priorities and Principles. Lane ESD does not vote for an OSBA Board of Directors member this year.

Resolutions submitted to the membership are also on the ballot along with candidate elections.

Resolution Election

Date	Action
Sept 27	All resolutions to be submitted to the membership for a vote must be received at the OSBA offices
Oct 15	Resolution details, along with an official ballot, will be sent to the membership
Nov 15	Voting period opens
Dec 15	Voting period closes

 

Description:  WHEREAS, the Oregon School Boards Association (OSBA) dues revenue as a percentage of OSBA’s total revenues is declining. OSBA’s dues revenue as a percentage of OSBA’s operating costs to support the services OSBA provides to members is also declining;
WHEREAS, the percentage of dues revenue as a proportion of total association revenue has fallen 19.1 percent since the 1996-97 fiscal year to 6.4 percent of total association revenue. If dues do not increase, this percentage of total association revenue will continue to decline;
WHEREAS, the OSBA dues schedule has not increased since the 1998-99 fiscal year;
WHEREAS, OSBA retained The Coraggio Group to do an in-depth analysis of the value of the programs and services OSBA offers to its members and develop a 3-5 year sustainable business plan with member engagement;
WHEREAS, based on the survey data obtained by The Corragio Group, OSBA members overwhelmingly agree that they receive great service for what they currently pay. Current annual member dues are as low as $250. Given the costs associated with providing no cost or highly subsidized services available to members, $250 is very low in comparison.
WHEREAS, The Coraggio Group in collaboration with OSBA staff, has recommended a phased increase in the dues schedule. This approach aims to provide financial stability for the organization and align the dues with other state associations, thereby enabling the association to continue offering its high-quality programs and services.
WHEREAS, the proposed dues increase, which was reviewed by the OSBA Finance Committee, and approved by the OSBA Board of Directors on June 15, 2024, supports the recommendation to amend the OSBA Dues Schedule.
THEREFORE, BE IT RESOLVED in recognition of the current financial situation of Oregon districts and the need for an OSBA dues adjustment, the OSBA Board of Directors recommends that the dues schedule be amended in a manner so that OSBA member school districts and education service districts (ESDs) paying more than $1,500 annually will experience a dues increase of 15% annually for five consecutive years beginning in the 2025-2026 fiscal year. Beginning in the 2030-31 fiscal year, the dues will increase annually as a percentage in alignment with the Consumer Price Index;
THEREFORE, BE IT FURTHER RESOLVED, the OSBA Board of Directors recommends a membership dues floor be established at $1,500 and a maximum dues rate of $25,000 per fiscal year. For OSBA member school districts, ESDs, and community colleges who are below this floor, dues will increase $250 per year until the floor is reached. For school districts and ESDs that reach the floor before the 2030-31 fiscal year, dues will increase by 15% per year until the 2030-31 fiscal year. Beginning in the 2030-31 fiscal year, dues for all school districts, ESDs, and community colleges will increase annually as a percentage in alignment with the Consumer Price Index.
BE IT FURTHER RESOLVED by the OSBA Board of Directors that the proposed amendments to the OSBA Dues Schedule be submitted to the membership for consideration during the 2024 OSBA election; and
BE IT FURTHER RESOLVED by the OSBA Board of Directors that the proposed amendments to the OSBA Dues Schedule and a copy of this resolution be forwarded to all OSBA member boards in accordance with the OSBA Board of Directors’ adopted elections calendar. Submitted by: OSBA Board of Directors

Description:  WHEREAS, the Oregon School Boards Association (OSBA) was formed in 1946 as a volunteer association of locally elected public school boards and transitioned to a nonprofit public benefit corporation under Oregon Revised Statute Chapter 65 as of July 1, 2018;
WHEREAS, the Oregon LGBTQIA2S+ School Board Members Advisory Committee has been operating as an OSBA board appointed advisory committee since September 22, 2023; has a record of regular meetings; has draft bylaws; has identified goals that align with the mission, vision and goals of OSBA; has draft action plans; and a draft budget;
WHEREAS, the Oregon LGBTQIA2S+ School Board Members Advisory Committee is ready to elect officers and their Leadership Assembly;
WHEREAS, the Oregon LGBTQIA2S+ School Board Members Advisory Committee has articulated its mission as follows: "To promote quality education for all students with an emphasis on the unique needs of LGBTQIA2S+ students, staff and board members.";
WHEREAS, OSBA’s Board of Directors recognizes the importance of the Oregon LGBTQIA2S+ School Board Members Advisory Committee's mission and goals; and
WHEREAS, the Oregon LGBTQIA2S+ School Board Members Advisory Committee has respectfully requested that the Board of Directors submit a resolution to the membership creating the Oregon School Board Members PRIDE Caucus (OSBM PRIDE) and designate a seat on the OSBA Board of Directors and Legislative Policy Committee.
THEREFORE, BE IT RESOLVED by the OSBA Board of Directors that the proposed bylaws amendment designating an Oregon School Board Members PRIDE Caucus representative as a voting member of the OSBA Board of Directors and Legislative Policy Committee be submitted to the membership for consideration during the 2024 OSBA election; and
BE IT FURTHER RESOLVED that the draft bylaws and a copy of this resolution be forwarded to all association member boards in accordance with OSBA’s adopted elections calendar.

Description:  WHEREAS, the Oregon School Boards Association (OSBA) was formed in 1946 as a volunteer association of locally elected public school boards;
WHEREAS, in 2017, through a vote of the OSBA membership, OSBA was incorporated under ORS chapter 65 as a public benefit non-profit corporation and the OSBA bylaws replaced the OSBA constitution;
WHEREAS, in 2018, through a vote of the OSBA membership, the OSBA bylaws were amended to expand the OSBA board of directors and legislative policy committee with representatives from the Oregon school board members of color caucus;
WHEREAS, in 2023, through a vote of the OSBA membership, the OSBA bylaws were amended to expand the OSBA board of directors and legislative policy committee with representatives from the Oregon rural school board members caucus and additional revisions to the bylaws;
WHEREAS, in 2024, the OSBA board of directors reviewed the OSBA bylaws and proposes to amend the OSBA bylaws as reflected in the attached draft OSBA bylaws with changes highlighted in the attached draft OSBA bylaws crosswalk document; and
WHEREAS, the substantive changes to the draft OSBA bylaws are the following: THEREFORE, BE IT RESOLVED by the OSBA board of directors that the proposed draft OSBA bylaws be submitted to the membership for consideration during the 2024 OSBA election; and
BE IT FURTHER RESOLVED that the proposed draft OSBA bylaws, the draft OSBA bylaws crosswalk document and a copy of this resolution be forwarded to all OSBA member boards in accordance with the OSBA board of directors’ adopted elections calendar

Description:  The Board of Directors of Lane ESD will approve updates to the CTE salary schedules, as discussed.

Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.

Description:  The Board of Directos and Superintendent will report on experiences at the OAESD Summit.

Description:  The Board of Directors of Lane ESD will discuss potential topics and planning for the time set aside for a Regional Roundtable meeting during the OSBA Annual Convention.

Description:  The Board will go on record with any consensus or decisions coming out of the Work Session related to Local Service Planning or Board Advisors and Liaisons.

Description: 

Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.

Description: 

Description:  Kudos to:           Jess Garnica Tapia
Reported by:        IT Department
Reason:             IT department staff voted to recognize Jess Garnica Tapia with our version of "employee of the month" - comments were: Jess singlehandedly configured 74 new laptops and did maintenance on many more, working diligently through the end-of-summer heat (when the air conditioning wasn't working) prior to start of school. She is amazing at organizing and anticipating end user needs, which resulted in a smooth pick up of devices by staff. She is very much appreciated and respected!

Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html

Description:  American Education Week, November 18-22, 2024
Education Support Professionals Day, November 20, 2024

November 12, 2024 - OSBA Executive Committee Meeting
November 20, 2024 - OSBA Policy Committee Meeting
December 4, 2024 - Oregon LGBTQIA2S+ School Board Members Advisory Committee Meeting
December 10, 2024 - OSBA Exec
January 8, 2024 - Oregon LGBTQIA2S+ School Board Members Advisory Committee Meeting
February 5, 2024 - Oregon LGBTQIA2S+ School Board Members Advisory Committee Meeting
 

Description:  Bethel: During the regular school year the school board meets on the  2^nd and 4^th Wednesdays of the month at 6pm for regular sessions. The Board will conduct only one meeting in November, December, March and May, when the board meets on the 2^nd Wednesday only.
Blachly:  The District Board typically meets on the second Wednesday of each month at 6:00 pm, location TBD.
Creswell: Regular Board of Director meetings are typically held the second Wednesday of each month at 6:00 PM.
Crow-Applegate-Lorane: The Board of Directors for Crow-Applegate-Lorane School District #66 holds a regular meeting at 7:00 pm on the third Thursday of each month. The meetings are held at Applegate Elementary School and at the Lorane Grange.
Eugene: The Eugene School Board usually meets in regular public sessions on the first and third Wednesdays of each month at 7 p.m. This schedule sometimes varies, and additional meetings and work sessions are scheduled as necessary. 
Fern Ridge: Third Monday of the month, unless otherwise noted. Time: 6:30 p.m.
Junction City:
Lowell: Regular Board Meetings are scheduled for the 4th Monday of the month, with the Meeting beginning at 4:00 pm
Mapleton: The Mapleton School Board meets on the third Wednesday of each month. There is no meeting during the month of July. The School Board meeting is held in the high school at 6:00pm, unless otherwise noted.
Marcola: Regular board meetings are scheduled for the 2nd Monday of each month at 6 PM.
McKenzie: McKenzie School Board meetings are held on the third Wednesday of each month unless noted otherwise.
Oakridge
Pleasant Hill
Siuslaw: The board of directors meet the second Wednesday of each month with the exception of a regular meeting scheduled for August 21, 2024, and November 20, 2024 . The board normally meets in the district board room located at 2111 Oak Street in Florence, Oregon. The meetings are scheduled to begin at 6:00 p.m. with a work session and the regular meeting will begin at approximately 6:30p.m.  
South Lane: The South Lane School Board usually meets in regular public sessions on the first Monday and third Monday of each month at 5:30 p.m. for a work session. Meetings normally are held at the South Lane School District Office, 455 Adams Ave in Cottage Grove.
Springfield: The Board of Directors generally meet on the second and fourth Mondays of each month. Regular business meetings begin at 7 p.m. on the second Monday and work sessions are generally held at 5:30 p.m. on the fourth Monday of the month. All meetings, unless otherwise noted, are held in the Board Room of the Springfield Public Schools Administration Building