April 4, 2023 at 6:00 PM - Regular Meeting

Description:  The Board of Directors of Lane ESD will conduct a work session to:

• To consider records exempt by law from public inspection. (ORS 192.660(2)(f))
• To review and evaluate the performance of the superintendent or any other public officer, employee or staff member, unless that person requests an open hearing. (ORS 192.660(2)(i))

Description:  Guests attending the meeting will be introduced.

Description:  Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. 

All Board meetings, with the exception of executive sessions, are open to the public. The Board invites ESD community members to attend Board meetings to become acquainted with the program and operation of the ESD. The public has a right to attend public meetings held in open session, and may be invited to share comments, ideas and opinions with the Board during designated times on the agenda. The Board may conduct a meeting without public comment.

Individuals with hearing, vision or speech impairments will be given an equal opportunity to participate in Board meetings and submit written comments to the Board. Individuals requesting assistance, aids or accommodations are encouraged to notify the ESD at least 48 hours prior to the Board meeting with the request, consistent with Board policy BD/BDA - Board Meetings.

Procedures for Written Comment

Members of the public may submit written comments or materials to the Board at any time at the ESD office, by mail or by email to supt-office@lesd.k12.or.us. Materials or comments submitted at least 72 hours in advance of a Board meeting will be provided to the Board before the Board meeting. Written materials or comments submitted may not warrant action by the Board.

Comments Regarding Staff Members

A person speaking during the designated portion of the agenda for public comment may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for consideration of a legitimate complaint involving a staff member. A commendation involving a staff member should be sent to the superintendent, who will forward it to the employee, a supervisor and the Board.

Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 

Description:  EXAMPLE QUESTIONS ASKED BY BOARD MEMBERS OF A BUSINESS MANAGER DURING A FINANCIAL REVIEW SESSION1)      Are the books balanced and reconciled?
2)      Are all cash and investment accounts reconciled to the general ledger?
3)      Does the adopted budget reflect expected expenditures?
4)      Have payroll reports been filed and have all payroll liabilities been paid timely?
5)      Have all federal and state reimbursement requests as well as required financial reporting forms been filed timely?
6)      Are there any suspected cases of fraud that we need to be aware of?
7)      Are there any suspected changes to the internal control system?
8)      Have there been any significant changes to the internal control system?
9)      Is the business office adequately staffed to allow for proper segregation of duties?
10)   Have there been any changes to the accounting system or accounting policies that are significant?
11)   Has the accounting software and related IT systems been subject to review by an IT professional to ensure seamless backup in the event of a malware, ransomware, or other compromise of computer security?
12)   Are there any other financial-related matters we should be aware of?
13)   Are there any new pronoucements on the horizon that may require additional staff time or disbursement of funds to properly implement?
14)   Are all financial statements that have been provided to the Board accurate and complete to the best of your knowledge?
15)   Have you been asked by the Superintendent to do anything that makes you uncomfortable or to present any information you feel is inaccurate?
 

Description:  Constructing a Brighter Future
This is a grant through AGC (Associated General Contractors of Oregon-Columbia Chapter). This organization has funded Lane CTE two times previously. This grant will support a small portion of Lee Kounovsky's FTE. Lee's work directly supports the goals and objectives of AGC-- promoting apprenticeship or workforce training programs through LCC for our youth across Lane County in CTE Programs of Study. He also supports the spread of applied learning in math, literacy, science, and other foundational skills. All the work with Constructing a Brighter Future and getting more hands-on relevant projects that are designed to give students opportunities to experience relevant projects that give them the skill sets needed across the trades and help set them up for success.

Student Reengagement Organization Grant
To create a CTE program at MLK in collaboration with the LESD CTE department. Lane County Youth Services provides vocational experience for students, but this is not in collaboration with a CTE program and students do not participate in dual credit or other CTE programs. Our goal is to create a construction CTE program to benefit student engagement during MLK enrollment, as well as give students skills to assist with transition to comprehensive high school or other placement after youth services transition.  $200,000.

Description:  The next meeting of the Lane ESD Board of Directors is scheduled for the week following Licensed Staff Appreciation Week. 

Licensed Staff Appreciation Week is May 2-6, 2023.
 

WHEREAS, teachers mold future citizens through guidance and education; and

WHEREAS, teachers encounter students of widely differing backgrounds; and

WHEREAS, our country’s future depends upon providing quality education to all students; and

WHEREAS, teachers spend countless hours preparing lessons, evaluating progress, counseling and coaching students and performing community service; and

WHEREAS, our community recognizes and supports its teachers in educating the children of this community.

NOW, THEREFORE, BE IT RESOLVED that the Lane Education Service District Board of Directors proclaims May2-6, 2023 to be TEACHER APPRECIATION WEEK; and

BE IT FURTHER RESOLVED that the Lane Education Service District Board of Directors strongly encourages all members of our community to join with it in personally expressing appreciation to our teachers for their dedication and devotion to their work.

Adopted this 4th day of April, 2023.

Description:  The Board will discuss participation in the bargaining process with Lane County Education Association (LCEA).

Description: 

Whereas, the Oregon State Legislature has established education service districts, otherwise  known as ESDs, to assist school districts and the Oregon Department of Education in achieving  Oregon’s educational goals by providing equitable, high quality, cost-effective and locally  responsive educational services at a regional level; and,  

Whereas, over the years, Oregon’s ESDs, both individually and collectively, have focused on this  mission to meet the needs of the State by working in concert with each other and with the  Oregon Department of Education; and,  

Whereas, the Oregon Association of Education Service Districts has formalized this work  through the formation of the Oregon ESD Support Network in order to ensure the equity of,  and access to, educational opportunity for all of Oregon's Children; to utilize all Oregon ESDs in  a coordinated and integrated approach to focus on statewide implementation of targeted  initiatives; to build capacity at each ESD; to build upon existing networks and partnerships to  ensure and maximize efficiency for school districts and their students across the state of  Oregon; to support ODE and other state entities in the effective and efficient design and  implementation of initiatives requiring statewide or multi-ESD coordination and collaboration;  and, to provide a single point of contact for ODE and other entities with interest in working with  Oregon ESDs functioning as a Network; and,  

Whereas, Oregon’s ESDs have developed Core Principles and Operating Agreements and  Operational Protocols to provide the structure and governance for the Oregon ESD Support  Network. 

 NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of  

Lane Education Service District approves participation in the  Oregon Education Service District Support Network for 2023-26 in accordance with the  stated Core Principles, Operating Agreements and Operational Protocols. 

Description:  The Board of Directors will issue and approve the Superintendent Evaluation Summary for 2022-23.

Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.

Description:  Superintendent Scurto will discuss the process, and will ask for a Board Member participant and alternate for the interview process.
To view the Assistant Superintendent vacancy announcement:
Assistant Superintendent - Lane Education Service District (LESD) at Human Capital Enterprises (breezy.hr)
or Assistant Superintendent | Coalition of Oregon School Administrators (cosa.k12.or.us)

Description:  BOLI Grant Award - $498,000
The BOLI Future Ready Grant will support all (10) Manufacturing Programs of Study across Lane County that are at various stages of development. The BOLI Pre-Apprenticeship Certificate will enhance all these Programs, creating a clear pathway with additional education, training, and work place experiences for students that are directly aligned to Lane CC and our industry needs in the Manufacturing sector. The HOPE Factory project will be an 'anchor' job site for this project. The estimated grant request will be 400K, with these funds to be used for teacher professional development (HS CTE teachers, LCC faculty), curriculum development, equipment and supplies for HOPE as well as our HS CTE Programs to upgrade, PPE and technology (laptops) for students. 

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Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.

Description:  Western Regional Educator Network Newsletter

Description:  Kudos to:           Cameron Loveys
Reported by:        Megan Postelwait
Reason:             Cameron is a Rockstar IA in the Spencer Butte classroom. Last week she was working with a student while collaborating with a PT under parent and administrative supervision and the parent got to see her child walk down a ramp and use a walker with minimum to moderate support for the first time.  Cameron narrated the level of support for the PT and the student was smiling ear to ear. Cameron is a wonderful collaborator and educational partner to have in any classroom.

Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html

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• PACE Day 2023
  April 13, 2023
• OSBA Board of Directors Meeting - June 2023,            June 17, 2023
• OSBA Legislative Policy Committee Meeting - June 2023
  June 28, 2023
• 2023 Summer Board Conference                                  Aug. 11-13, 2023, Salem - Salem Convention Center and The Grand Hotel
• OSBA Board of Directors Meeting - September 2023.  September 22-24, 2023
• OSBA Board of Directors Meeting - November 2023
  November 12, 2023
  Portland Marriott Downtown Waterfront