February 7, 2023 at 6:00 PM - Regular Meeting
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1. Call Work Session to Order
Presenter:
Board Chair
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1.A. Board Development: Managing Meeting Disruptions
Presenter:
Lane ESD Board of Directors
Description:
At the November OSBA Convention, one session focused on Public Comment and Meeting Disruptions. The Board will discuss strategies to ensure Board member safety while dealing with meeting disruptions.
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1.B. Land Acknowledgement
Presenter:
Lane ESD Board of Directors
Description:
The Board will discuss progress on developing a land acknowledgement. The subcommittee assigned to developing a draft has worked with key staff and recommends the board to write individual statements first, then compare and identify common themes to align into one board statement and an action plan for the board's ongoing decolonization processes.
Director Wilde discovered a group that consults with educational, arts, and cultural organizations on this topic - http://liveoaknative.com/ |
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2. Call Regular Meeting To Order
Presenter:
Board Chair
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3. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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4. Public Participation
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
The Board will acknowledge receipt of public comment from staff person, Lake, related to policy or agency guidance. Note regarding public comment: Beginning with the COVID19 pandemic, Lane ESD Board of Directors meetings are streamed electronically. All members of the public are allowed an opportunity to address the Board on topics either on, or not on, the agenda. Emails from community members who would like to comment on non-agenda items will be read into record at the designated time during the meeting. Emails must contain the community member's name, address, and material that can be read within the three minute time limit. Public Comment received by 9:00 a.m. on the day of the meeting will be entered into the agenda. Emails should be addressed to supt-office@lesd.k12.or.us.
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5. Agenda Review
Presenter:
Board Chair
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6. Presentation: Career Technicial Education Month
Presenter:
Shareen Vogel
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7. Action Items
Presenter:
Board Chair
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7.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Human Resource Report, dated February 1, 2023
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7.B. Accept Financial Report
Presenter:
Board Chair
Description:
The Board of Directors will review and approve the January 2023 Financial Report.
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7.C. Career Technical Education Month Declaration
Presenter:
Superintendent Scurto, Board Chair
Description:
WHEREAS: February 1-28, 2023, has been designated Career and Technical Education Month® by the Association for Career and Technical Education; and
WHEREAS: career and technical education offers students the opportunity to gain the academic, technical and employability skills necessary for true career readiness WHEREAS: students in career and technical education programs participate in authentic, meaningful experiences that improve the quality of their education and increase their engagement and achievement; and WHEREAS: career and technical education provides students with career exploration opportunities earlier in their educational experience, which enables them to make informed and beneficial decisions about their academic coursework and pursue established programs of study and career pathways; and WHEREAS: leaders from business and industry nationwide report increasing challenges related to addressing the skills gap and connecting qualified professionals with available careers in critical and growing CTE-related fields, including healthcare, energy, advanced manufacturing, cybersecurity and information technology; and WHEREAS: career and technical education prepares students for these and other fulfilling careers by offering integrated programs of study that link secondary and postsecondary education and lead to the attainment of industry-recognized credentials; and WHEREAS: career and technical education programs ensure that employers have access to a qualified and thriving workforce, ensuring America is a strong and competitive economy; NOW THEREFORE, BE IT RESOLVED that the Board of Directors of Lane ESD do hereby proclaim February 1-28, 2023, as Career and Technical Education Month and urge all citizens to become familiar with the services and benefits offered by the career and technical education programs in this community and to support and participate in these programs to enhance their individual skills and productivity. |
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7.D. Black History Month Declaration
Presenter:
Superintendent Scurto, Board Chair
Description:
Resolution Declaring February As Black History Month.
WHEREAS, in 1915, Dr. Carter Godwin Woodson, noted Black scholar and son of former slaves, founded the Association for the Study of African American Life and History and initiated Black History Week on February 12, 1926; and WHEREAS, in 1976 President Gerald Ford made Black History Month a national observance; and the second week of February coincides with the birthdays of Abraham Lincoln and Frederick Douglass; and the event inspired schools and communities nationwide to organize local celebrations, establish history clubs, and host performances and lectures; and WHEREAS, during Black History Month we celebrate the many achievements and contributions made by Black Americans to Oregon and the United States’ economic, cultural, spiritual, and political development and honor the memory of the millions of enslaved Africans who died during the Translatlantic Slave Trade; and WHEREAS, while the observance of Black History Month calls for our community’s attention to the continued need to battle racism and to build a society that lives up to its democratic ideals; and WHEREAS, all students need an opportunity to understand the common humanity underlying all people, to develop pride in their own cultural identity and heritage, and to respect the identity and heritage of others; and NOW, THEREFORE, we, the members of the Board of Directors for the Lane Education Service District, hereby declare February 2023 to be: Black History Month and we strongly encourage our staff and community to observe, recognize, and celebrate the culture, heritage and contributions of Black Americans to our country, our state, our cities, and our schools, By resolution of the Board of Directors this 7th day of February 2023. |
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7.E. Approve Grants
Presenter:
Superintendent Scurto
Description:
Superintendent Scurto will discuss any new grants. The Board of Directors of Lane ESD will be asked to approve the following recently awarded or submitted grants: Per Board Policy DD:
Lane ESD shall pursue federal, state or private grants or other such funds that will assist the ESD in meeting adopted Board and ESD goals. Proposals for external funds will be submitted to the Board for evaluation and approval. In the event an opportunity arises to submit a grant proposal and there is insufficient time to place it before the Board, the superintendent is authorized to use his/her judgment in approving it for submission. The superintendent will review the proposal with the Board at its next regular meeting. The Board reserves the right to reject funds associated with any grant which has been approved. The Board shall, before an acceptance of such funds, consider the district’s obligations, expectations or encumbrances when the grant ceases. BOLI Grant The BOLI Future Ready Grant will support all (10) Manufacturing Programs of Study across Lane County that are at various stages of development. The BOLI Pre-Apprenticeship Certificate will enhance all these Programs of Study, creating a clear pathway with additional education, training, and work place (work-based learning) experiences for students that are directly aligned to Lane CC and our industry needs in the Manufacturing sector. The HOPE Factory project will be an 'anchor' job site for this project. Perkins Grant for Juvenile Justice Center Programs This Subgrant Award Notification constitutes a legal agreement between the State of Oregon, acting through its Oregon Department of Education ("Agency"), and the identified Award Recipient. The recipient of grant funds, pursuant to this agreement with the State of Oregon, shall assume sole liability for recipient's breach of the conditions of the grant, and shall, upon recipient's breach of grant conditions that causes or requires the State of Oregon to return funds to the grantor, hold harmless and indemnify the State of Oregon for an amount equal to the funds which the State of Oregon is required to pay to grantor.
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7.F. Policy Updates: Approve Policy Updates
Presenter:
Superintendent Tony Scurto
Description:
The Board shall exercise its rule-making power by adopting policies consistent with the Oregon Revised Statutes, Oregon Administrative Rules or opinions of a court of competent authority, for its own governance and for the organization and operation of Lane ESD. The Board accepts the definition of policy set forth by the National School Boards Association:
School Board policies are statements which set forth the purposes and prescribe in general terms the organization and program of a school system. They create a framework within which the superintendent and his/her staff can discharge their assigned duties with positive direction. They tell what is wanted. Such policies may be adopted, amended or repealed at any Board meeting provided that the proposed adoption, amendment or repeal shall have been proposed at a previous Board meeting and, once proposed, shall have remained on the agenda of each succeeding meeting until approved or rejected and except that the Board may adopt, amend or repeal policies at any meeting of the Board in the event of an actual emergency, as determined at the sole discretion of the Board. Additionally, when in the best interests of the district immediate adoption of a proposed policy is necessary, the Board may adopt such policy at the first meeting in which it is presented. The following policies are submitted for second read: |
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7.F.1. BBBA: Board Member Qualifications
Presenter:
Superintendent Scurto
Description:
Summary
The revisions to BBBA are made to better align with the criteria stated in statute and in the Oregon Constitution to be an elector for a member of a school board. Collective Bargaining Impact None Local ESD Responsibility Revise and readopt optional policy BBBA - Board Member Qualifications if present in the Board’s policy manual.
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7.F.2. CPA - Layoff/Recall for Administrators
Presenter:
Superintendent Scurto
Description:
Summary
HB 2001 (2021) changed the laws regarding reductions in staff for teachers (including a change to the definition of teacher used by the law). Layoffs conducted by ESDs may be required to follow the new requirements. Collective Bargaining Impact HB 2001 applies to "contracts entered into, renewed or extended on or after" September 2021. Review any collective bargaining agreements for licensed staff to ensure compliance. Local ESD Responsibility Revise and readopt highly recommended policy CPA - Layoff and Recall for Administrators and amend accompanying administrative regulation.
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7.F.3. GBEA - Workplace Harassment
Presenter:
Superintendent Scurto
Description:
Summary
The legal references for policy GBEA - Workplace Harassment have been updated to reflect an assigned statute number to what is House Bill 3041 (2021), which modified Oregon’s definition of sexual orientation and added a definition for gender identity; these definitions apply to a host of Oregon statutes including its use in ORS 659A.370. HB 3041 is now numbered ORS 659A.370, and ORS 174.100 is the home for definitions of sexual orientation and gender identity - both used in this referenced policy. Collective Bargaining Impact None Local ESD Responsibility ESDs should update the legal references in this policy and republish.
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7.F.4. GCBDB/GDBDB – Early Return to Work,
Presenter:
Superintendent Scurto
Description:
Summary
The change to policy GCBDB/GDBDB - Early Return to Work is to align with Equal Employment Opportunity Commission guidance. Collective Bargaining Impact Review any collective bargaining agreements for consistency. Local ESD Responsibility If the ESD has previously adopted this highly recommended policy GCBDB/GDBDB - Early Return to Work, submit to the Board for review and readoption.
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7.F.5. GCQB - Research
Presenter:
Superintendent Scurto
Description:
Summary
This recommended update is just a revision of policy language and an addition to, and updates of the legal references (see policy for recommendations). Collective Bargaining Impact None Local ESD Responsibility If the ESD has this optional policy in its board policy manual, consider review, update and readoption of current policy with recommended changes. Since this policy is optional, the ESD may also decide to rescind policy if present in its policy manual.
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7.F.6. IGBAF - Special Education - Individualized Education Program (IEP)
Presenter:
Superintendent Scurto
Description:
Summary
At its December 2021 meeting, the State Board of Education updated Temporary Rule OAR 581-015-2229 Individualized COVID-19 Recovery Services. The OAR required IEP teams for eligible student to make decisions about Individualized COVID-19 Recovery Services which support the district’s requirement to ensure a free appropriate public education (FAPE) to eligible students. A new section, Individualized COVID-19 Recovery Services, is added to IGBAF-AR describing the district’s responsibilities and outlining notification requirements. Collective Bargaining Impact None Local ESD Responsibility The ESD should review required administrative regulation IGBAF-AR Special Education, Individualized Education Program and submit to the Board to adopt the recommended changes. It is further recommended that the ESD update the legal references in this policy and republish.
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7.F.7. IK - Academic Achievement
Presenter:
Superintendent Scurto
Description:
Summary
Policy IK - Academic Achievement language is revised to align with Oregon Administrative Rule 581-022-2270. Collective Bargaining Impact None Local ESD Responsibility Review and revise required policy IK - Academic Achievement with recommended updates and submit to the Board for readoption.
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7.F.8. JHC: Student Health Services and Requirements
Presenter:
Superintendent Scurto
Description:
Summary
A new Oregon Administrative Rule, 581-021-0593, requires public education providers, which includes school districts, public charter schools, and education service districts, to provide information on menstrual health and must include this information in their health and sexuality education. As a result, new language has been added to board policy IGAI - Human Sexuality, AIDS/HIV, Sexually Transmitted Diseases, Health Education. Oregon Department of Education’s (ODE) website provides a variety of related resources. In addition, new proposed language has been added to board policy JHC - Student Health Services, which refers to existing rules related to school nursing services and responsibilities. Collective Bargaining Impact None Local ESD Responsibility Both policies in this recommended update are highly recommended; submit to the Board to consider revising and readopting.
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7.F.9. KBA: Public Records Request
Presenter:
Superintendent Scurto
Description:
Summary
Updated to better align policy and administrative regulation language with statute and revise language to reflect current terms and practices. To help with public record responses, access Oregon Attorney General’s available information and consult counsel. Additionally, to provide support for records retention requirements, a table of contents and links to Oregon Archives Division retention requirements for ESDs has been added to EH-AR - Records and Data Management. Collective Bargaining Impact None Local ESD Responsibility If the Board’s policy manual includes the policies and administrative regulations (AR) included in this update, consider reviewing and revising as suggested and submit to Board for readoption. The administrative regulation for either policy may be submitted to the Board as an information item for review. Board policy EH and its AR are optional. Optional policy EH and its accompanying administrative regulation have been rewritten so consider adopting the newer versions presented herein to replace current policy, if present.
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8. Discussion/Reports
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8.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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8.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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8.C. Upcoming Event Participation
Presenter:
Superintendent Scurto, Board Chair
Description:
The LCOG Member Appreciation Dinner is back. The Board will discuss participation at this event on Saturday, March 4 at 5:00 p.m. at the Cottage Grove Armory, 628 E Washington Ave., Cottage Grove, OR 97424.
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8.D. Elections 2023
Description:
The Board will discuss May 2023 elections. The following positions are on the ballot. Zone 2: Eugene South, Zone 4: West and North County, Zone 5: East and South County, Position 7: At-Large
Timeline: February 4, 2023 First day for district candidate to file declaration of candidacy or nominating petition, March 16, 2023 Last day for district candidate to file declaration of candidacy, nominating petition or to withdraw. |
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8.E. Teacher of the Year and Education Support Professional of the Year
Presenter:
Superintendent Scurto
Description:
Additional information can be found on the Oregon Education Support Professional of the Year webpage. Nominate an outstanding ESP today! |
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9. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources, Special Education, Technology and School Improvement (Curriculum Leaders) have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
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10. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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10.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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10.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider the following questions:
2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? 4. What are the next steps or follow-up activities planned? Sherry Duerst-Higgins Linda Hamilton Leslie Harris
Nora Kent
Vanessa Truett
Sydney Kissinger Rose Wilde
Erin Zygaitis, Community Advisor Emilio Hernandez, Liaison, Springfield Public Schools Tim Rogers, Liaison, Creswell School District Mark Boren, Liaison, Fern Ridge School District
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11. Announcements/Correspondence
Presenter:
Board Chair
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11.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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11.B. Kudos
Presenter:
Administrators
Description:
Kudos to: Tracey Ward
Reported by: Brittney Spencer Reason: Tracey works so hard every day to support the special education team. She starts her day very early with us to help make sure classrooms are staffed. We LITERALLY could not do our job without her! THANK YOU TRACEY! Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html |
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11.C. Announcements: Workshops and Activities
Presenter:
Board Chair
Description:
Lane African American Black Student Success Program February Calendar of Events
Conversations About Autism: Third Thursday of the month Feb. 16th, March 16th, April 20th, May 18th, NO JUNE, July 20th, August 17th, September 21st, October 19th, November 16th (flyer attached) February 9: Extended Assessment February 9: Connect Postvention Training February 10: Coupling OSAS Summative Data & Interim Assessments to Inform Teaching and Learning February 22: American Sign Language (Level 2) February 27: American Sign Language (Level 1) March 7: VIRTUAL High Expertise Teaching: Module 1 - The Knowledge Base of Teaching April 5: Sustaining Ambitious Math Teaching
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11.C.1. Lane ESD Board Member Activities and Opportunities
Description:
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11.C.2. Component District Board Meeting Dates
Description:
Bethel - third Wednesday of each month. Blachly Creswell - second Wednesday of each month at 7:00 PM Crow-Applegate-Lorane Eugene Fern Ridge Junction City - 4th Monday of the month Lowell Mapleton - meets on the third Wednesday of each month, except for December. Marcola McKenzie Oakridge - 2nd Monday at 6:00 p.m. Pleasant Hill Siuslaw - meet the second Wednesday of each month South Lane Springfield - 2nd and 4th Mondays of each month
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12. Adjournment
• The next regular meeting is scheduled to be held Tuesday, March 7, 2023, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |
