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April 5, 2022 at 6:30 PM - Regular Meeting

Agenda
1. Call Work Session To Order
Presenter:  Board Chair
1.A. 2022-23 Budget Orientation
Presenter:  Dave Standridge, Tony Scurto
Description:  Superintendent Tony Scurto and Business Services Executive Director Dave Standridge will provide an orientation on the 2022-23 Budget Process.
Attachments: (1)
1.B. Land Acknowledgement
Presenter:  Leah Dunbar and Nicole Butler-Hooten
Description:  Lane ESD Specialist Leah Dunbar and Bethel School District's Nicole Butler-Hooten will lead the Board in a discussion on Land Acknowledgements.
Attachments: (1)
2. Call Regular Meeting To Order
Presenter:  Board Chair
3. Welcome
Presenter:  Board Chair
Description:  Guests attending the meeting will be introduced.
4. Public Participation
Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. 

All Board meetings, with the exception of executive sessions, are open to the public. The Board invites ESD community members to attend Board meetings to become acquainted with the program and operation of the ESD. The public has a right to attend public meetings held in open session, and may be invited to share comments, ideas and opinions with the Board during designated times on the agenda. The Board may conduct a meeting without public comment.

Individuals with hearing, vision or speech impairments will be given an equal opportunity to participate in Board meetings and submit written comments to the Board. Individuals requesting assistance, aids or accommodations are encouraged to notify the ESD at least 48 hours prior to the Board meeting with the request, consistent with Board policy BD/BDA – Board Meetings.

Procedures for Written Comment

Members of the public may submit written comments or materials to the Board at any time at the ESD office, by mail or by email to supt-office@lesd.k12.or.us. Materials or comments submitted at least 72 hours in advance of a Board meeting will be provided to the Board before the Board meeting. Written materials or comments submitted may not warrant action by the Board.

Comments Regarding Staff Members

A person speaking during the designated portion of the agenda for public comment may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for consideration of a legitimate complaint involving a staff member. A commendation involving a staff member should be sent to the superintendent, who will forward it to the employee, a supervisor and the Board.

5. Agenda Review
Presenter:  Board Chair
6. Action Items
Presenter:  Board Chair
6.A.  Consent Agenda
Presenter:  Board Chair
Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 
1. Lane ESD Board Meeting Minutes of February 1, 2022
2. Lane ESD Board Meeting Minutes of March 1, 2022
2. Human Resource Report, dated April 1, 2022
Attachments: (3)
6.B. Accept Financial Report
Presenter:  Board Chair
Description:  EXAMPLE QUESTIONS ASKED BY BOARD MEMBERS OF A BUSINESS MANAGER DURING A FINANCIAL REVIEW SESSION

1)      Are the books balanced and reconciled?

2)      Are all cash and investment accounts reconciled to the general ledger?

3)      Does the adopted budget reflect expected expenditures?

4)      Have payroll reports been filed and have all payroll liabilities been paid timely?

5)      Have all federal and state reimbursement requests as well as required financial reporting forms been filed timely?

6)      Are there any suspected cases of fraud that we need to be aware of?

7)      Are there any suspected changes to the internal control system?

8)      Have there been any significant changes to the internal control system?

9)      Is the business office adequately staffed to allow for proper segregation of duties?

10)   Have there been any changes to the accounting system or accounting policies that are significant?

11)   Has the accounting software and related IT systems been subject to review by an IT professional to ensure seamless backup in the event of a malware, ransomware, or other compromise of computer security?

12)   Are there any other financial-related matters we should be aware of?

13)   Are there any new pronoucements on the horizon that may require additional staff time or disbursement of funds to properly implement?

14)   Are all financial statements that have been provided to the Board accurate and complete to the best of your knowledge?

15)   Have you been asked by the Superintendent to do anything that makes you uncomfortable or to present any information you feel is inaccurate?

BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for March 2020.
Attachments: (1)
6.C. Nominate OAESD Governance Council Chair-Elect Candidate
Presenter:  Board Chair, Superintendent
Description: 

At the March 9th meeting, the OAESD Governance Council moved to reopen the OAESD Officers Council Nomination and Election process for the Chair-Elect as there were not enough votes submitted during the 1st process and timeline. Between now and April 28th, OAESD will be collecting chair-elect nominations. Local ESD Boards may nominate eligible members of their own or other ESD boards for Chair-Elect. 

OAESD
will  send a ballot with the nominees and a brief bio asking that your ESD board casts their vote for the Chair-Elect position at your May ESD Board meeting. 

Attachments: (1)
6.D. Approve Elementary and Secondary School Emergency Relief Fund (ESSER II & III) Capital Expenditures
Presenter:  Board Chair, Superintendent
Description:  The Board will act to approve FIVE ESSER II & III Capital Expenditure Forms.

BE IT RESOLVED that the Board of Directors of Lane ESD approve the Lane ESD request for expending ESSER II & III Capital Funds.
6.E. Proclaim Licensed Staff Appreciation Week
Presenter:  Board Chair
Description:  The next meeting of the Lane ESD Board of Directors is scheduled for the week following Licensed Staff Appreciation Week. 

Licensed Staff Appreciation Week is May 2-6, 2022.
 

WHEREAS, teachers mold future citizens through guidance and education; and

WHEREAS, teachers encounter students of widely differing backgrounds; and

WHEREAS, our country’s future depends upon providing quality education to all students; and

WHEREAS, teachers spend countless hours preparing lessons, evaluating progress, counseling and coaching students and performing community service; and

WHEREAS, our community recognizes and supports its teachers in educating the children of this community.

NOW, THEREFORE, BE IT RESOLVED that the Lane Education Service District Board of Directors proclaims May2-6, 2022 to be TEACHER APPRECIATION WEEK; and

BE IT FURTHER RESOLVED that the Lane Education Service District Board of Directors strongly encourages all members of our community to join with it in personally expressing appreciation to our teachers for their dedication and devotion to their work.

Adopted this 5 day of April, 2022.

6.F. Approve Memorandum of Understanding
Presenter:  Board Chair, Superintendent
Description:  The Lane Education Service District Board of Directors and the Lane County Education Association hereby agree to change the reimbursement for vehicle mileage to the prevailing IRS rate, effective January 1, 2022. 

Except as modified in this Memorandum of Understanding, the 2019-23 Collective Bargaining Agreement shall remain in full force and effect. 

As a result of this Memorandum of Understanding, Lane ESD will change DI-AR(3) Administrative Regulation that includes language about reimbursements.  Currently, Lane ESD reimburses mileage at the IRS rate minus 20 cents per mile.  This was done in the past due to inadequate state funding and budget shortfalls.  With the recent increase in gas prices, we feel that reimbursing at the regular IRS rate is the responsible thing to do.  
Attachments: (1)
7. Discussion/Reports
7.A. Legislative Update
Presenter:  Superintendent Tony Scurto
Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.
 

At the end of each legislative session, COSA and OSBA jointly prepare a comprehensive legislative report.  It includes detailed information regarding legislation that will become law and impact the finances, operations, and personnel of our K-12 system and describes changes to policies that will impact the education of Oregon’s students.

 

Here is a link to the report for the 2022 Legislative Session:  2022 COSA/OSBA Legislative Report

 

7.B. Superintendent Report
Presenter:  Superintendent Tony Scurto
7.C. MedSplash!
Presenter:  Superintendent Tony Scurto
Description: 
Back by popular demand courtesy of an ODE grant!
 
The grant, Lane Health Science Hub, creates a regional support system to improve access and successful outcomes for traditionally under-served students in all 16 school districts and all 12 Health Science CTE Programs of Study. Expanding learning beyond standard school hours, special events (middle school career fair, Saturday workshops, and MedSplash! summer camps) will provide  culturally responsive, authentic and integrated academic and workplace learning opportunities to a diverse pool of middle and high school students.
Lane ESD is now accepting applications for MedSplash! Summer Camps. Participation is capped at 30 students per program. Application closes on April 30th.
 
Middle School MedSplash! The one week program (July 11-15) will be located at Lane Community College Main Campus in Health Professions and will include academic and hands-on activities far beyond those offered in the classroom and includes exposure to state-of-the-art healthcare facilities and equipment. Flyer with QR code attached. Application link below.
 
 
High School MedSplash! The two week program (July 18-22 & July 25-29) will also be located at Lane Community College Main Campus in Health Professions and will include academic and hands-on activities far beyond those offered in the classroom, tours of state-of-the-art healthcare facilities and skills training including CPR. Flyer with QR code attached. Application link below.
 
7.D. Donation from Drinking Gourd Elementary School
Presenter:  Board Chair, Superintendent
Description:  The Lane ESD Board of Directors acted to accept a $20,000 donation from the Drinking Gourd Elementary School at it's January 4, 2022 meeting.  The donation is directed to the Lane African American Black Student Success Program. 

A presentation of the check was celebrated on March 15, 2022.  To view photos of the ceremony, click here.
Attachments: (1)
7.E. OSBA Summer Board Conference
Presenter:  Superintendent Tony Scurto
Description:  Registration is now open for the OSBA Summer Board Conference, scheduled for July 8-10, 2022 at the Riverhouse in Bend.  The cost for the registration is $205 per person, and the preconference is $160 per person.

OSBA will offer more than 20 workshop offerings on these and other important topics:
  • Equity work in rural versus urban settings
  • Managing public comments and meeting disruptions
  • Policy development and implementation
  • Complaint procedures
  • Legislative updates
Rooms are now available.

The Board will discuss attendance at this event.
7.F. Grant Awards
Presenter:  Superintendent Tony Scurto
Description:  The Board and Superintendent will review current and recently awarded grants and discuss the process for Board action related to grants. 
Attachments: (1)
7.G. OSBA Listening Session
Presenter:  Board Chair
Description: 

Join OSBA Executive Director Jim Green and other OSBA staff at your local Spring Listening Session to ask questions and share how OSBA can better serve you.

The first 8 listening sessions were held last Fall and the remaining 12 have been scheduled this Spring. This split allows OSBA's executive staff to attend all meetings. 

Listening sessions are currently being planned as in-person events.

The Lane Region Listening Session is scheduled for Thursday, April 7, 2022.  Dinner will be served at 6:00, with the program beginning at 6:30 p.m.
8. Information from Administrative Staff
Presenter:  Administrative Staff
Description: 
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports  to the Board on matters of interest concerning his/her area of responsibility.
 
Attachments: (2)
9. Board Member Reports and Comments/Agenda Planning
Presenter:  Lane ESD Board, Liaisons, Advisors
9.A. Agenda Planning
Presenter:  Board Chair
Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.
9.B. Board Member Reports
Presenter:  Board, Advisors, Liaisons
Description: 
Board members are asked to submit their reports in writing to be attached to Boardbook.  Reports can be sent to the Executive Assistant in advance of the meeting.
 
As Board Members prepare their reports, please consider  the following questions: 
 
1.    What programs did I visit over the last month? What committees did I participate in?
2.    What is the connection to the LESD services and programs to the component districts or community?
3.     What significance or meaning does the activity have to the broader community?
4.     What are the next steps or follow-up activities planned?

Sherry Duerst-Higgins
Linda Hamilton
Leslie Harris
Sydney Kissinger
Vanessa Truett
 
Johnie Matthews, Superintendents' Council Advisor
Emilio Hernandez, Liaison, Springfield Public Schools
Mike Anderson, Liaison, Creswell School District
Mark Boren, Liaison, Fern Ridge School District
Erin Zygaitis, Community Advisor

 
10. Announcements/Correspondence
Presenter:  Board Chair
10.A. Acknowledgements and Recognition
Presenter:  Superintendent Tony Scurto
10.B. Kudos
Presenter:  Administrators
Description:  Kudos to:           David Lanza, Jenell Koelblin, Lisa Baber
Reported by:        Dave Standridge
Reason:             Huge thanks to Jenell and David for covering accounts payable while we're temporarily down a person. They've managed to keep Lane ESD, Blachly and Crow-Applegate-Lorane A/P on schedule. We're also grateful for Lisa Baber temporarily coming out of retirement to take over payroll as we look for a permanent replacement. 
Thank you all!
 



 
Kudos to:           Cameron Yee & Jenaro Ramirez
Reported by:        Lane AABSS Team
Reason:             For always being willing to help bring our vision and mission to 
light through technology.

Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
 
 
10.C. Announcements
Presenter:  Board Chair
10.C.1. Lane ESD Board Member Activities and Opportunities 
Description:  - OSBA Listening Session, April 7, 2022
- OSBA: Bonds, Ballots and Buildings Conference, April 8, 2022
- Representative John Lively Town Hall, April 13, 2022
- PACE Day, April 14, 2022
- OSBA Legislative Policy Committee Meeting, April 22-23, 2022
- OSBA Board Meeting, June 17-18, 2022
- OSBA Summer Board Conference, July 8-10, 2022
Attachments: (1)
10.C.2. Component District Board Meeting Dates
Presenter:  Board Chair
Attachments: (1)
11. Adjournment
    •    The next regular meeting is scheduled to be held Tuesday, May 10, 2022, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene.

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