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December 7, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Executive Session
Presenter:  Board Chair
Description:  Whenever an executive session is called, the presiding officer must identify the section and subsection of ORS 192.660 (listed reasons) or 332.061 (expulsion or medical records of a minor student) that authorize the executive session's purpose.

The Lane ESD Board of Directors will enter into Executive Session to review and evaluate the performance of the superintendent or any other public officer, employee or staff member, unless that person requests an open hearing. (ORS 192.660(2)(i))
2. Call Regular Meeting To Order
Presenter:  Board Chair
3. Welcome
Presenter:  Board Chair
Description:  Guests attending the meeting will be introduced.
4. Public Participation
Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.

The Board requests that a public comment add information or a perspective that has not already beenmentioned previously, and that the patron refrains from repeating a similar point.

Please keep in mind that reference to a specific employee or group of employees, is prohibited as follows:Board policy BDDH - Public Comment at Board Meetings:"Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations andprograms. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL- Public Complaints for Boardconsideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to thesuperintendent, who will forward it to the staff member, his/her supervisor and the Board."

This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  The Lane Education Service District Board encourages public input. 

Due to the emergency resulting from the COVID-19 pandemic, access to the District facilites are limited and Board meetings are being conducted virtually.  Emails from citizens who would like to provide comment  will be read into record at this time.  Emails must contain the citizen's name, address, and material that can be read within the three minute time limit.

Public comments can be emailed to the Superintendent's office, supt-office@lesd.k12.or.us,  and must be received by 4:00 pm on Monday, November 30, 2020.
5. Agenda Review
Presenter:  Board Chair
6. Presentation:  Student Investment Act
Presenter:  Sue Wilson
Description: 
This presentation will provide an overview of our Lane ESD SIA outcomes, strategies, and activities, including discussion of district supports for creating communities of belonging; data, evaluation, and reporting; and amplifying youth and focal community voice. 

 
7. Action Items
Presenter:  Board Chair
7.A. Strategic Planning Process
Presenter:  Board Chair, Superintendent, Facilitator
Attachments: (2)
7.B.  Consent Agenda
Presenter:  Board Chair
Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 
1. Lane ESD Board Meeting Minutes of October 5, 2021
2. Lane ESD Board Meeting Minutes of November 2, 2021
2. Human Resource Report, dated December 3, 2021
Attachments: (3)
7.C. Accept Financial Report
Presenter:  Board Chair
Description:  BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for November 2021.
Attachments: (1)
7.D. Accept Superintendent Evaluation Summary
Presenter:  Board Chair
Description:  The Board of Directors of Lane ESD will review and accept the Superintendent Evaluation Summary for 2020. 

BE IT RESOLVED that the Board of Directors of Lane ESD accepts the 2020 Superintendent Evaluation Summary, as presented. 
Attachments: (1)
7.E. Extend Superintendent Employment Contract
Presenter:  Board Chair
Description:  The original terms of the contract with Superintendent Tony Scurto was for a period beginning the 1st day of July, 2017, and ending on June 30, 2020.  As provided by ORS 332.505(2)(a) the district school board may elect to issue a subsequent contract for an additional three years, or shorter mutually agreed upon employment period, at any time. 

 

This three-year contract shall automatically be extended each July 1st of the contract term beginning July 1, 2018, unless by December 15 of the first year of each contract year, the Board elects not to extend the current contract and so notifies the Superintendent by December 15 of such year.

This creates a rolling 3-year term absent action by the Board in the first year. 
 

The Board of Directors of Lane ESD will act to confirm the extension of Superintendent Scurto's employment contract through June 30, 2025.
Attachments: (1)
7.F. Approve 2021-23 Local Service Plan Year Two
Presenter:  Board Chair, Superintendent
Description:  At it's November 16 meeting, the Lane Superintendents' Council unanimously approved the 2021-23 Local Service Plan Year Two. 

The Board will vote to approve the 2021-23 Local Service Plan Year Two.
7.G. Adopt Policy Updates
Presenter:  Board Chair
Description:  The Board of Directors of Lane ESD will adopt policy updates that were first presented at its November 2, 2021 meeting.
 
House Bill (HB) 2935 added an aspect to the definition of discrimination in ORS 659.850 for race that includes physical characteristics historically associated with race such as natural hair and hair texture (see new footnote in AC and JB for full language). Another bill, HB 3041, revised the definition of sexual orientation and added a new definition for gender identity to the protected classes. Both of these bills affected change represented in the attached model policies.
A change created by HB 2935 that is not reflected by policy changes but is still important for ESDs, the HB adds a provision regarding employer driven dress code or policy, amending ORS 659A.030(5), that they cannot create “a disproportionate adverse impact on members of a protected class to a greater extent than the policy impacts persons generally” (HB 2935, 2021).
The 2021 Legislature passed Senate Bill 242 designating board members of an education service district as mandatory reports of suspected abuse of a child. The bill takes effect January 1, 2022. Policy language is not required however suggested revisions and a new optional model policy are presented herein.
House Bill 2560 (2021) updated law governing public attendance and comment at public meetings of the board. When public meetings are held and access is made available in-person, the board must provide, to the extent reasonably possible, an opportunity to access and attend meetings by telephone, video or other electronic or virtual means; if in-person oral testimony is allowed during a meeting, allow the public to submit oral testimony by telephone, video or other electronic or virtual means; and if in-person written testimony is allowed, written testimony must be allowed by email or other electronic means.
House Bill 3041 (2021) revised the statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity.
The 2021 Oregon Legislature updated statute in ORS 329.451 (House Bill 2056) modifying Oregon diploma requirements by changing ‘English language arts’ to ‘language arts’ and redefining definitions for language arts, world languages and holocaust and genocide studies. Statute updates to ORS 329.045 made changes to the required characteristics of a school system and to Essential Skills.
 
Senate Bill 744 (2021) has suspended the requirement for a student to show proficiency in Essential Skills as a condition of receiving a high school diploma for the 2021-2022, 2022-23 or the 2023-2024 school year.
Attachments: (6)
7.H. Approve Memorandum of Understanding with Lane County Education Association
Presenter:  Board Chair
Description: 

The LANE EDUCATION SERVICE DISTRICT Board of Directors (hereinafter referred to as “District”) and LANE COUNTY EDUCATION ASSOCIATION (hereinafter referred to as “Association”) hereby agree that the district and employees have faced unprecedented challenges during the pandemic. To acknowledge employees and to support efforts to retain employees providing direct services in the special education service area the parties agree to the provision of retention bonuses as outlined below.

A bonus will be paid in mid-December to current employees who worked between July 1 - October 31, 2021 as follows: 1) employees assigned to departments and programs outside of Special Education: $325.00; 2) employees assigned to Special Education: $1,000.00.   No bonus will be paid to employees who have been on leave for all of their scheduled work days during this time period or whose employment terminated prior to the establishment of this agreement.

A bonus of $500 will be paid in mid-March for the period of November 1, 2021 - February 28, 2022 to current employees assigned in Special Education and who have worked at least 75% of the work days associated with their work assignment during this time period. 

A bonus of $500 will be paid in mid-June (after the last scheduled work day in June)  for the period of March 1 – June 30, 2022 to current employees assigned in Special Education and who have completed their contract and worked least 75% of the work days associated with their work assignment during this time period. 

EXCEPT as modified in this Memorandum of Understanding, the 2019-23 Collective Bargaining Agreement shall remain in full force and effect.

8. Discussion/Reports
8.A. Legislative Update
Presenter:  Superintendent Tony Scurto
Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.
8.B. Superintendent Report
Presenter:  Superintendent Tony Scurto
8.C. Land Acknowledgement
Presenter:  Board Chair
Description:  Director Wilde requests the Board discuss deepening a commitment to decolonization and uplifting of Indigenous people within educational systems and communities.  Director Wilde would like the Board to  incorporate land acknowledgements into each meeting, and to discuss how to do this.

The Board of Directors began this discussion at its November 2021 meeting, and expressed a wish to continue the discussion at subsequent meetings.
8.D. OSBA Listening Session
Presenter:  Board Chair
Description: 

Planning for the 2022 Spring Listening Sessions is now underway. These meetings are being held in lieu of the traditional Fall Regional Meetings.

 

This year's focus is on providing an opportunity to listen and discuss what your region needs from OSBA. The intention is to hold in-person events that will promote two-way communication; however, OSBA understands that in the interest of prioritizing the health and safety of the attendees, COVID-19 safety measures may require a change to the meeting format. We look forward to meeting and interacting with school board members, superintendents, and staff in your area.

 

 

OSBA has tentatively scheduled the following meeting date in our area:

 

Meeting Area: Lane ESD

Location: Lane ESD - Rooms 2/3/4, 1200 Highway 99N, Eugene, OR

Date: Tuesday, March 1, 2022

Time: 6:00 p.m. Dinner, 6:30 p.m. Meeting

8.E. OAESD Virtual Summit Presentations
Presenter:  Superintendent Tony Scurto
Description:  With the safety of  members at the forefront, OAESD has redesigned the traditional Summit plan to include a series of virtual sessions.  OAESD is excited to showcase education service districts’ talented presenters for these virtual sessions. Please register using the email address in which you would like the calendar invitation and Zoom link to be sent to.  OAESD will send out the Zoom links within the calendar invitations to all those registered within a couple days of registration closing.
 
December 9, 2021 - 3:00 PM - 4:30 PM  "Federal and State Reporting Program" -  Registration is now open and will close on December 6th for this session
https://www.eventbrite.com/e/219238457127

January 11, 2022 1:30 PM - 3:00 PM  "Federal and State Reporting Program" -  Registration is now open and will close on December 13th for this session
https://www.eventbrite.com/e/219250453007
 
January 13, 2022 12:00 PM - 1:30 PM  "The We in Wellbeing" - Registration is now open and will close on December 13th for this session
https://www.eventbrite.com/e/216013180237 

January 20, 2022 1:30 PM - 3:00 PM  "The We in Wellbeing" - Registration is now open and will close on December 13th for this session

 
9. Information from Administrative Staff
Presenter:  Administrative Staff
Description: 
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports  to the Board on matters of interest concerning his/her area of responsibility.

Technology Services Report
School Improvement Report
 

Report to the Lane ESD Board of Directors - Special Education

Funding to Support Mental Health Services at Lane School

Lane ESD has a contract with Stronger Oregon to provide mental health services for students who attend Lane School. To date these services have only been available to students on the Oregon Health Plan (OHP). Pacific Source CCO (the Lane Community Health Council) has agreed to provide $50,000 to fund these services for Lane School students who do not have OHP. 

10. Board Member Reports and Comments/Agenda Planning
Presenter:  Lane ESD Board, Liaisons, Advisors
10.A. Agenda Planning
Presenter:  Board Chair
Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.
10.B. Board Member Reports
Presenter:  Board, Advisors, Liaisons
Description: 
Board members are asked to submit their reports in writing to be attached to Boardbook.  Reports can be sent to the Executive Assistant in advance of the meeting.
 
As Board Members prepare their reports, please consider  the following questions: 
 
1.    What programs did I visit over the last month? What committees did I participate in?
2.    What is the connection to the LESD services and programs to the component districts or community?
3.     What significance or meaning does the activity have to the broader community?
4.     What are the next steps or follow-up activities planned?

Sherry Duerst-Higgins
Linda Hamilton
Leslie Harris
Nora Kent
Sidney Kissinger
Vanessa Truett
Rose Wilde:  In October I co-presented with members of the Showing Up for Racial Justice Education Committee on the topic of Responding to White Nationalism/Hate Activity in Schools to member of the Oregon Education Association during their conference.
 
I also learned more about the Safe Harbor program to prevent evictions while tenants are in the process of seeking rental assistance through the County administered and State/Federal funded rent assistance program.  This was extremely enlightening about the challenges that many of our families may experience, even in the presence of rent assistance programs. I walked with Ryan Moore from the Springfield Eugene Tenants' Association to assist people with applications for rental assistance to prevent a forthcoming eviction due to non-payment of rent.
 
I participated in several OAESD leadership event.  I attended the the OAESD Officer's Council meeting on Oct. 11th, but was unable to participate in November due to planned travel.  I met with the Chair and Chair-elect two times to discuss OAESD leadership and common issues in education affecting us statewide.  We confirmed Amber Eaton as the agency's permanent executive director and oversaw the hiring of a new program administrator, while managing the budget and planning for the upcoming OAESD conference in March. We look forward to using this time to re-connect and build common ground with one another while reflecting upon the work of the Equity Steering Committee and learning from one another and our featured guests (schedule to be released in January). OAESD will accept nomination for new leadership in early 2022 also. We bade a grateful farewell to Gary Peterson, who remained an extra month to support the transition to new leadership. We are pleased to be back within a balanced budget despite increasing FTE by almost a full position. We will convene a financial committee to make recommendations for the future financial stability of the organization.
 
I attended a training on how to promote conversations about race and racism with our school children offered but The Dialogue Company, presented by Dr. David Campt and Allison Mahaley.  They promoted emphasis on shared values as a starting point to engage and build trust when discussing issues that may have been polarizing, such as the current focus on critical race theory, but applicable to any issue. Highly recommend!
 
With all of the board members, I participated in all Strategic Planning meetings and am proud of the work we did together with the excellent leadership of our staff and community partners.  My main focus now will to explore meaningful ways to hold ourselves as board members accountable and to encourage interruption of white supremacist tendencies, institutional racism, and bias in our organization, in partnerhip with our superintedent.
 
I ask that the board of directors plan for a self assessment in the coming months to inform our board goals and actions related to our new strategic plan, equity lens, and mission.  This will be useful in determining our focus for 2022-2023, what training to prioritize as a board, and build greater solidarity among our board, while allowing for accountability to our goals.
 
Submitted with respect and gratitude,
Rose Wilde
 
Johnie Matthews, Superintendents' Council Advisor
Emilio Hernandez, Liaison, Springfield Public Schools
Mike Anderson, Liaison, Creswell School District
Mark Boren, Liaison, Fern Ridge School District
Erin Zygaitis, Community Advisor

 
Attachments: (1)
11. Announcements/Correspondence
Presenter:  Board Chair
11.A. Acknowledgements and Recognition
Presenter:  Superintendent Tony Scurto
11.B. Kudos
Presenter:  Administrators
Description: 

Kudos to:           Cameron Yee, Christian Chase, Tracey Ward, John Mambira, Chad Rauschenberger, Blake Velkinburg
Reported by:        Tony Scurto
Reason:             For creating awesome recruiting videos.  Christian setting up and filming the videos, Cameron conducting the interviews and John, Chad and Blake sharing heart-felt reasons they like what they do, and Tracey for the graphics.  All star performances!  

 

Kudos to:           Alia, Donna, Kim, and Nick
Reported by:        Jenn Williams
Reason:             These IA's are the BEST staff I have ever worked with. They are passionate, dedicated, talented, hardworking, and resilient. I am successful because of them. I can't thank them enough for all of their incredible work. Go Team Churchill!

 

Kudos to:           Rhonda Brown, Mandy Langston, Justine Sutton
Reported by:        Brad Johnston
Reason:             Thank you Rhonda, Mandy, and Justine for stepping in to help the facilities department while we were short-staffed.  Your contributions to the Westmoreland Campus over the summer made a big impact! Appreciate you!!!

 

Kudos to:           Cameron Yee
Reported by:        Kathy Mayer
Reason:             I can't say thank you enough to Cameron for guiding me through the  technicalities of WordPress.  He has been instrumental in my success of keeping our CTE website current and looking good.  Thank you Cameron!

 

Kudos to:           Kathleen Larsen
Reported by:        Kathy Mayer
Reason:             Thank you Kathleen for being so easy to work with and just an overall awesome person!  You've gone above and beyond to help me when asked, making my job easier, and always with a positive attitude and smile - thanks!

 

Kudos to:           Lisa Daley
Reported by:        Kathy Mayer
Reason:             Lisa is such a huge asset to our School Improvement Team! Thank you for bringing fresh ideas to the table and being such a pleasure to work with.  You had big shoes to fill when you accepted this position and have done so with grace and kindness. Thanks Lisa!


Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
 
 
11.C. Announcements
Presenter:  Board Chair
11.C.1. Lane ESD Board Member Activities and Opportunities 
Presenter:  Board Chair
Description:  - OAESD Federal and State Reporting Program, December 9, 2021
- OAESD Federal and State Reporting Program, January 11, 2022

About this event

Districts are burdened with cumbersome reports now required by the legislature. Since much of revenue is now targeted, districts are overwhelmed with reporting. This is especially problematic for smaller districts. IMESD responded by hiring a full-time position to assist districts with this effort. This presentation provides the "nitty gritty" information on the program.

- OAESD Virtual Summit:  The WE in Wellbeing, January 13, 2022
- OAESD Virtual Summit: The WE in Wellbeing, January 20, 2022

The community trauma of the Coronavirus places us all in need of reminders of solid, foundational care!

About this event

The wellbeing of educational professionals is created and maintained by social, emotional, and mental health. CS Lewis says, "Friends are like coals in a fire. Together they glow. Apart they grow cold." In this session we will outline factors for real, sustained wellbeing: compassion fatigue, sharing stories, assuming the positive, resting is doing something, and the care of each other. Practicing real wellbeing is the most powerful model for our students and their families.
 


11.C.2. Component District Board Meeting Dates
Attachments: (1)
12. Adjournment
    •    The next regular meeting is scheduled to be held Tuesday, January 4, 2022, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene.
Presenter:  Board Chair
13. OSBA Listening Session, March 1, 2022
Presenter:  Superintendent Tony Scurto
Description:  OSBA is proposing an OSBA Listening Session at Lane ESD on Tuesday, March 1, 2022.

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