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November 2, 2021 at 4:30 PM - Regular Meeting

1. Call Work Session To Order
Presenter:  Board Chair
1.A. Work Session Agenda Review
Presenter:  Nancy Golden
Description:  Nancy Golden will review the Work Session Agenda.
Attachments: (1)
1.B. Vision and Mission Statements from our last Strategic Planning Committee
Presenter:  Board of Directors, Facilitators
Description:  Nancy Golden and Carmen Gelman will review the development of the Vision and Mission Statements from our last Strategic Planning Committee meeting.
Attachments: (1)
1.C. Draft Goals for the Strategic Plan
Presenter:  Nancy Golden, Carmen Gelman
Description:  Ms. Golden and Ms. Gelman will present the draft goals for the Strategic Plan.
Attachments: (1)
2. Call Regular Meeting To Order
Presenter:  Board Chair
3. Welcome
Presenter:  Board Chair
Description:  Guests attending the meeting will be introduced.
4. Public Participation
Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
5. Agenda Review
Presenter:  Board Chair
6. Presentation: Trauma-Informed Practices Implemented at Lane School
Presenter:  Lane School Staff
Description:  Staff from Lane School will discuss the Trauma-Informed Practices that are being implemented at Lane School.
7. Action Items
Presenter:  Board Chair
7.A.  Consent Agenda
Presenter:  Board Chair
Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
1. Human Resource Report, dated November 1, 2021
Attachments: (1)
7.B. Accept Financial Report
Presenter:  Board Chair
Description:  BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for October 2021.
Attachments: (1)
7.C. Adopt Policy Updates
Presenter:  Board Chair
Description:  The Board of Directors will adopt policy updates first read at the October 5, 2021 Board meeting.
7.C.1. Policy Updates
Presenter:  Superintendent Tony Scurto
Description:  The Board will adopt policy updates.

GCBAB: Salary Advancement

Education credits shall be granted only for work done at an accredited institution of higher learning. Education credits shall be granted only for graduate credits earned subsequent to receipt of the baccalaureate or master’s degree unless there is a waiver by the superintendent. Education credits shall be granted only for academic work relevant to the employee’s responsibilities. The relevance to program must be established by the service area director and approved in advance.

JGA: Corporal Punishment
The revisions and proposed language included in this issue result from the changes made to the definitions and practices for the use of restraint and seclusion in schools. The prohibition of the use of corporal punishment is found in ORS 339.250.


Attachments: (2)
7.D. Appoint Community Advisor to the Board
Presenter:  Board Chair, Superintendent
Description:  Erin Zygaitis has volunteered to serve as Community Advisor to the Board of Directors of Lane ESD.  The Board of Directors will act to appoint Ms. Zygaitis to this position.
7.E. Cast Vote for OSBA Legislative Policy Committee Member Position Six (6)
Presenter:  Board Chair
Description:  In odd-numbered years, elections are held for all OSBA Legislative Policy Committee (LPC) positions. The 2021 elections calendar lists the nomination and election dates.

There are two candidates for the Lane Region Position Six (6) for the OSBA Legislative Policy Committee:  Austin Folnagy (Lane Community College) and Judy Newman (Eugene School District 4J). 

Boards may decide their vote no sooner than November 1, 2021, and submit their votes from November 15 to December 17, 2021.
7.F. Cast Vote for OSBA Board of Directors Position Six (6)
Presenter:  Board Vice Chair
Description:  The Oregon School Boards Association is organized as one general state association with up to 23 regionally elected representatives established across 14 geographic regions to support member participation and representation.  In odd-numbered years member boards elect regional representatives for even-numbered positions on the OSBA Board of Directors and all members of the Legislative Policy Committee.  

Position Six (6) represents the Lane region.  There are two candidates for Position Six (6):  Mark Boren (Fern Ridge School District) and Linda Hamilton (Lane ESD). 

Boards may decide their vote no sooner than November 1, 2021, and submit their votes from November 15 to December 17, 2021.  Newly elected members take office on January 1, 2022.
8. Discussion/Reports
8.A. Legislative Update
Presenter:  Superintendent Tony Scurto
Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.
8.B. Superintendent Report
Presenter:  Superintendent Tony Scurto
8.C. Policy First Reads
Presenter:  Board Chair

The Board shall exercise its rule-making power by adopting policies consistent with the Oregon Revised Statutes, Oregon Administrative Rules or opinions of a court of competent authority, for its own governance and for the organization and operation of Lane ESD. The Board accepts the definition of policy set forth by the National School Boards Association:

School Board policies are statements which set forth the purposes and prescribe in general terms the organization and program of a school system. They create a framework within which the superintendent and his/her staff can discharge their assigned duties with positive direction. They tell what is wanted.

Such policies may be adopted, amended or repealed at any Board meeting provided that the proposed adoption, amendment or repeal shall have been proposed at a previous Board meeting and, once proposed, shall have remained on the agenda of each succeeding meeting until approved or rejected and  except that the Board may adopt, amend or repeal policies at any meeting of the Board in the event of an actual emergency, as determined at the sole discretion of the Board. Additionally, when in the best interests of the district immediate adoption of a proposed policy is necessary, the Board may adopt such policy at the first meeting in which it is presented.

The following policies are submitted for first read:

House Bill (HB) 2935 added an aspect to the definition of discrimination in ORS 659.850 for race that includes physical characteristics historically associated with race such as natural hair and hair texture (see new footnote in AC and JB for full language). Another bill, HB 3041, revised the definition of sexual orientation and added a new definition for gender identity to the protected classes. Both of these bills affected change represented in the attached model policies.
A change created by HB 2935 that is not reflected by policy changes but is still important for ESDs, the HB adds a provision regarding employer driven dress code or policy, amending ORS 659A.030(5), that they cannot create “a disproportionate adverse impact on members of a protected class to a greater extent than the policy impacts persons generally” (HB 2935, 2021).
The 2021 Legislature passed Senate Bill 242 designating board members of an education service district as mandatory reports of suspected abuse of a child. The bill takes effect January 1, 2022. Policy language is not required however suggested revisions and a new optional model policy are presented herein.
House Bill 2560 (2021) updated law governing public attendance and comment at public meetings of the board. When public meetings are held and access is made available in-person, the board must provide, to the extent reasonably possible, an opportunity to access and attend meetings by telephone, video or other electronic or virtual means; if in-person oral testimony is allowed during a meeting, allow the public to submit oral testimony by telephone, video or other electronic or virtual means; and if in-person written testimony is allowed, written testimony must be allowed by email or other electronic means.
House Bill 3041 (2021) revised the statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity.
The 2021 Oregon Legislature updated statute in ORS 329.451 (House Bill 2056) modifying Oregon diploma requirements by changing ‘English language arts’ to ‘language arts’ and redefining definitions for language arts, world languages and holocaust and genocide studies. Statute updates to ORS 329.045 made changes to the required characteristics of a school system and to Essential Skills.
Senate Bill 744 (2021) has suspended the requirement for a student to show proficiency in Essential Skills as a condition of receiving a high school diploma for the 2021-2022, 2022-23 or the 2023-2024 school year.
Lastly, there has been two versions of policy for IKF – Graduation Requirements and an AR to accompany version 2. The decision was made to maintain one version of IKF – Graduation Requirements and remove the alternate version (2) and the AR from the model samples, leaving one version of model policy IKF. The designation for IKF – Graduation Requirements has been changed to conditionally required because the ESD offers a diploma, it is required to adopt policy if the ESD has established additional credit and/or graduation requirements above the state-adopted

8.D. Land Acknowledgement
Presenter:  Rose Wilde
Description:  Director Wilde requests the Board discuss deepening a commitment to decolonization and uplifting of Indigenous people within educational systems and communities.  Director Wilde would like the Board to  incorporate land acknowledgements into each meeting, and to discuss how to do this.
9. Information from Administrative Staff
Presenter:  Administrative Staff
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports  to the Board on matters of interest concerning his/her area of responsibility.

Technology Services is currently focused on completing the backup Solution project, working through the TLE (trusted learning environment) Seal process:
  • The TLE Seal takes the agency through a process that is focused on ensuring our systems are secure for student data.
  • Focused on bring the ESD’s systems up to current cyber security insurance standards.  
Technology services is collaborating with ESD’s across the state to provide cybersecurity support to districts and regions outside our own. 
Statewide collaboration for consortium pricing on security applications
Attachments: (1)
10. Board Member Reports and Comments/Agenda Planning
Presenter:  Lane ESD Board, Liaisons, Advisors
10.A. Agenda Planning
Presenter:  Board Chair
Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.
10.B. Board Member Reports
Presenter:  Board, Advisors, Liaisons
Board members are asked to submit their reports in writing to be attached to Boardbook.  Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider  the following questions: 
1.    What programs did I visit over the last month? What committees did I participate in?
2.    What is the connection to the LESD services and programs to the component districts or community?
3.     What significance or meaning does the activity have to the broader community?
4.     What are the next steps or follow-up activities planned?

Sherry Duerst-Higgins
Linda Hamilton
Leslie Harris
Nora Kent
Vanessa Truett
Rose Wilde
Johnie Matthews, Superintendents' Council Advisor
Emilio Hernandez, Community Advisor
Mike Anderson, Liaison, Creswell School District
Mark Boren, Liaison, Fern Ridge School District

11. Announcements/Correspondence
Presenter:  Board Chair
11.A. Acknowledgements and Recognition
Presenter:  Superintendent Tony Scurto
11.B. Kudos
Presenter:  Administrators
Description:  Kudos to:           Cameron Yee, Christian Chase, Tracey Ward, John Mambira, Chad Rauschenberger, Blake Velkinburg
Reported by:        Tony Scurto
Reason:             For creating awesome recruiting videos.  Christian setting up and filming the videos, Cameron conducting the interviews
and John, Chad and Blake sharing heart-felt reasons they like what they do, and Tracey for the graphics.  All star performances!  
Kudos to:           Alia, Donna, Kim, and Nick
Reported by:        Jenn Williams
Reason:             These IA's are the BEST staff I have ever worked with. They are passionate, dedicated, talented, hardworking, and resilient. I am successful because of them. I can't thank them enough for all of their incredible work. Go Team Churchill!

Kudos to:           Rhonda Brown, Mandy Langston, Justine Sutton
Reported by:        Brad Johnston
Reason:             Thank you Rhonda, Mandy, and Justine for stepping in to help the facilities department while we were short-staffed.  Your contributions to the Westmoreland Campus over the summer made a big impact! Appreciate you!!!

Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit:
11.C. Announcements
Presenter:  Board Chair
11.C.1. Lane ESD Board Member Activities and Opportunities 
11.C.2. Component District Board Meeting Dates
Attachments: (1)
12. Adjournment
  • The next regular meeting is scheduled to be held Tuesday, December 7, 2021, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene.
  • A Strategic Planning session is scheduled for November 30, 2021.

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