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August 3, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Call Regular Meeting To Order
Presenter:  Board Chair
Description:  Audience may view the Board Meeting:
Please click the link below to join the webinar:
https://tinyurl.com/lesdboard
Passcode: LESDBRD
Or One tap mobile :
US: +19712471195,,82844718221#  or +13462487799,,82844718221#
Webinar ID: 828 4471 8221
2. Oath of Office for Newly Elected Board Members
Presenter:  Board Chair
Description:  The Chair of the Board of Directors of Lane ESD will administer the Oath of Office for newly elected Board members:

Sydney Kissinger
Vanessa Truett
Rose Wilde
Attachments: (1)
3. Welcome
Presenter:  Board Chair
Description:  Guests attending the meeting will be introduced.
4. Public Participation
Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.

Due to the emergency resulting from the COVID-19 pandemic, the District facilites are currently closed to the public and meetings are streamed electronically.  Emails from community members who would like to comment on non-agenda items will be read into record at this time.  Emails must contain the community member's name, address, and material that can be read within the three minute time limit.  Please submit comment to supt-office@lesd.k12.or.us.
5. Agenda Review
Presenter:  Board Chair
6. Organization of the Board for 2020-21
Presenter:  Board Chair
Description: 
Per Robert's Rules of Order:
Before proceeding to an election to fill an office it is customary to nominate one or more candidates. This nomination is not necessary when the election is by ballot or roll call, as each member may vote for any eligible person whether nominated or not... The nomination need not be seconded.  When the nominations are completed the assembly proceeds to the election. An election takes effect immediately if the candidate is present and does not decline, or if absent and has consented to candidacy. If absent and has not consented to candidacy, it takes effect when notified of election, provided member does not decline immediately. After the election has taken effect and the officer or member has learned the fact, it is too late to reconsider the vote on the election. An officer-elect takes possession of his office immediately, unless the rules specify the time. 
6.A. Election of Chairperson
Presenter:  Board Chair
Description:  Chair pro-tem, Sherry Duerst-Higgins, will declare nominations open for position of Board Chair.  When there are no further nominations, Chair pro-tem Sherry Duerst-Higgins will declare nominations closed.  A vote will be held.  The Chair pro-tem will make a declaration of the election results.

Declaration of Election: Board member is elected as Chairperson of the Lane ESD Board of Directors for 2021-22.
6.B. Election of Vice-Chair
Presenter:  Board Chair
Description:  Chair for the Board of Directors of Lane ESD will declare nominations open for position of Board Vice-Chair.  Nominations will be submitted.  When there are no further nominations, the Board Chair  will close nominations.  A vote will be taken and a Vice-Chair for the Board of Directors of Lane ESD will be elected.  The Chair will make a declaration of the election results.

DECLARATION OF ELECTION: Chair will declare the election of the Board Vice-Chair for Lane ESD for 2021-22.
7. Presentation: Invention Lab
Presenter:  Heidi Larwick, Connected Lane County
Attachments: (1)
8. Action Items
Presenter:  Board Chair
8.A.  Consent Agenda
Presenter:  Board Chair
Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 
1. Lane ESD Board Meeting Minutes of June 1, 2021
8.B. Accept Financial Report
Presenter:  Board Chair
Description:  BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for July 2021.
Attachments: (1)
8.C. Approve Routine Designations for 2021-22
Presenter:  Board Chair
Description:  BE IT RESOLVED that the Board of Directors of Lane ESD authorizes Superintendent Tony Scurto to act on the Board's behalf as District Election Authority.  In that capacity, the Superintendent may canvass the abstract of votes cast in elections and certify the results of such elections to the Lane County Elections officer.  The Board shall subsequently affirm the canvass so certified.

BE IT RESOLVED that the Board of Directors of Lane ESD authorizes the following individuals to transfer funds to and from the Local Government Investment Pool:  Tony Scurto, David Standridge, and David Lanza.

BE IT RESOLVED that the Board of Directors of Lane ESD authorizes the use of a facsimile signature for the superintendents.

BE IT RESOLVED that the Board of Directors of Lane ESD will act as the local public contract review board of Lane Education Service District in accordance with Oregon Revised Statute 279A.060.

BE IT RESOLVED that the Board of Directors of Lane ESD approves the following official designations for the 2021-22 year, as presented:
  - Legal Counsel:  The Hungerford Law Firm; Luvaas Cobb Law Firm
  - Auditors: Pauly, Rogers and Co., PC
  - Newspaper:  Register-Guard
9. Discussion/Reports
9.A. Legislative Update
Presenter:  Superintendent Tony Scurto
Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.
9.B. Superintendent Report
Presenter:  Superintendent Tony Scurto
9.C. Strategic Planning
Presenter:  Board Chair, Superintendent Scurto
Description:  Nancy Golden and Carmen Gelman will lead the strategic planning process, beginning with a work session on August 31. 
Attachments: (1)
9.D. Lane ESD Issued Email Accounts
Presenter:  Superintendent Tony Scurto
Description:  The Board will discuss the use of and responsibility for Lane ESD issued email accounts.
9.E. Board Advisors and Liaisons
Presenter:  Board Chair, Superintendent Scurto
Description:  Board Administrative Rule for Policy BBB: Board Advisor and Liaison states:
  • The Board may recruit one or more advisors from the community. The Board seeks advisors from different community perspectives, including the social services sector, equity and diversity, workforce, higher education or early childhood education. The term of Community Advisor is two years, renewable based on the identified needs of the Board. The Community Advisor will bring an independent consumer voice, understand and communicate the community perspective, advocate for the community and share Lane ESD information with the community. The Community Advisor is not a member of the Board.
  • The Board will invite one advisor from the Superintendents’ Council annually. The Superintendents’ Council Advisor is a permanent advisor position, that is not filled by an individual superintendent for more than a two-year appointment.
  • The Board intends to have three Board Member Liaisons from component school district Boards. The Board will recruit Board member representatives from a small, medium and large district.  The Superintendents will be asked to extend an invitation to their board members in August of each year.  The Superintendents’ Council will appoint three representative Liaisons to the Board.
Current advisors and liaisons are:
Emilio Hernandez, Community Advisor, appointed 2012
Johnie Matthews, Superintendents' Council, appointed September 2020
Mike Anderson, small district board liaison, appointed January 2017
Mark Boren, medium district board liaison, appointed 2019

The Board of Directors of Lane ESD, advisors and liaisons will discuss how they would like to move forward in the 2021-22 school year.
 
9.F. Equity Minded Leadership for K12 School Board Members
Presenter:  Board Chair, Superintendent Scurto
Description:  Directors Hamilton and Wilde learned of this training, scheduled for September 9, 2021.  The flyer states:  Ground-breaking training specifically focused on equity-minded skills for school board members. This virtual training focuses on how to apply an equity lens to polices, practices and programs. You'll learn how to close the gap and what you can do to ensure success for all students in your district.
10. Information from Administrative Staff
Presenter:  Administrative Staff
Description: 
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports  to the Board on matters of interest concerning his/her area of responsibility.
 
Attachments: (1)
11. Board Member Reports and Comments/Agenda Planning
Presenter:  Lane ESD Board, Liaisons, Advisors
11.A. Agenda Planning
Presenter:  Board Chair
Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.
11.B. Board Member Reports
Presenter:  Board, Advisors, Liaisons
Description: 
Board members are asked to submit their reports in writing to be attached to Boardbook.  Reports can be sent to the Executive Assistant in advance of the meeting.
 
As Board Members prepare their reports, please consider  the following questions: 
 
1.    What programs did I visit over the last month? What committees did I participate in?
2.    What is the connection to the LESD services and programs to the component districts or community?
3.     What significance or meaning does the activity have to the broader community?
4.     What are the next steps or follow-up activities planned?

Sherry Duerst-Higgins
Linda Hamilton
Leslie Harris
Sydney Kissinger
Vanessa Truett
Rose Wilde
 
Johnie Matthews, Superintendents' Council Advisor
Emilio Hernandez, Community Advisor
Mike Anderson, Liaison, Creswell School District
Mark Boren, Liaison, Fern Ridge School District

 
Attachments: (1)
12. Announcements/Correspondence
Presenter:  Board Chair
12.A. Acknowledgements and Recognition
Presenter:  Superintendent Tony Scurto
12.B. Kudos
Presenter:  Administrators
Description:  Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
 
 
12.C. Announcements
Presenter:  Board Chair
Description:  To view workshops being offered by Lane ESD, go here.
 
12.C.1. Lane ESD Board Member Activities and Opportunities 
Description:  8/5/21 - United Way 75th Anniversary Kickoff in the Park, Alton Baker Park
8/7/21 - Representative Julie Fahey Zoom Town Hall, 2:00 p.m.
8/9/21 - OSBA Special Board of Directors Meeting
8/16-20/21 - SOESD Equity Summit (Lane ESD) (link 1) (link 2)
8/18/21 - OSBA Webinar: Board Chair Basics: How to Run An Effective Board
9/15/21 - OSBA Webinar: Basic Roles and Responsibilities
9/17-19/21 - OSBA Board Retreat
9/23/21 - COSA Statewide Educator Equity Summit
10/8-10/21 - NSBA 2021 Pacific Region Winter Meeting
11/11-13/21 - OSBA 75th Annual Convention
2/11/22 - OSBA Bonds, Ballots and Buildings Conference
12.C.2. Component District Board Meeting Dates
Description: 
Attachments: (1)
13. Adjournment
    •    The next regular meeting is scheduled to be held Tuesday, September 14, 2021, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene.

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