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January 5, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Call Regular Meeting To Order
Presenter:  Board Chair
2. Welcome
Presenter:  Board Chair
Description:  Guests attending the meeting will be introduced.
3. Public Participation
Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
4. Agenda Review
Presenter:  Board Chair
5. Presentation:  Life Skills Virtual Learning
Presenter:  Renee Beard
Description:  Teachers from Lane ESD's Life Skills program will discuss teaching in the current Comprehensive Distance Learning environment.
6. Action Items
Presenter:  Board Chair
6.A.  Consent Agenda
Presenter:  Board Chair
Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 
1. Human Resource Report, dated January 1, 2021
Attachments: (1)
6.B. Accept Financial Report
Presenter:  Board Chair
Description:  BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for December 2020.
Attachments: (1)
6.C. Declare Board Appreciation Month
Presenter:  Superintendent Scurto
Description:  WHEREAS, Education Service District Boards exist to meet the diverse education needs of the school districts and students in their regions; WHEREAS, ESD boards focus resources on providing vital, innovative and cost-effective strategies to meet those diverse needs; WHEREAS, ESD boards help establish the vision for educational excellence in what students should know and be able to do; WHEREAS, ESD boards are accountable to the community for assisting the districts they serve to increase student achievement; WHEREAS, ESD boards create a climate that supports the philosophy that all children can learn, targeting resources, strategies and services to students who need special help to reach this goal; WHEREAS, ESD boards build collaborative relationships based on trust, teamwork and shared accountability; and

WHEREAS, ESD boards are committed to continuous education and training on issues related to best practices in education services for their districts;

NOW, THEREFORE, We hereby declare our appreciation to the members of the Lane ESD Board of Directors and proclaim the month of January to be Education Board Recognition Month.

We urge all citizens to join us in recognizing the dedication and hard work of ESD board members in preparing today's students for tomorrow's world.

6.D. Approve 2021-23 Local Service Plan: Year One
Presenter:  Board Chair, Superintendent Scurto
Description:  At the December 15 Superintendent Council meeting, the Superintendent Council voted unanimously in support of the Lane ESD 2021-23 Local Service Plan that includes the Student Success Act Comprehensive Support Plan for component districts.  This Local Service Plan calls for providing nursing, communication and legal services.  While Lane ESD has delivered nursing services for districts in the past, this would be the first time for communication and legal services.  Lane ESD Board approval is required.

BE IT RESOLVED that the Board of Directors of Lane ESD approve the 2021-23 Local Service Plan: Year One, as presented.
Attachments: (1)
6.E. Approve Contract Award for Architect and Engineering Services for Seismic Upgrades of Westmoreland Campus, Phase 1
Presenter:  Board Chair, Superintendent Scurto
Description: 

The Request for Proposals for work on Lane ESD's  Westmoreland campus recently closed.  The intent of the Request for Proposals was to identify a vendor for the architectural, structural, mechanical and electrical design for the Seismic Rehabilitation of Westmoreland (the "Project"), located at 1717 City View Street, Eugene, Oregon 97402. In January 2020, the District applied for and received a Seismic Rehabilitation Grant ("SRG") for the project through the Infrastructure Finance Authority: Business Oregon, based on the application prepared by ZCS Engineering & Architecture. The intent of this RFP is for the consultant to provide an integrated design solution for the entire building. As part of this grant, a preliminary rehabilitation feasibility report was prepared for each portion of the project and is enclosed. The District was awarded $2,378,365 for the design and construction of Westmoreland Phase 1 Seismic Rehabilitation.

The bids were tabulated and the highest ranked proposer for Architect and Engineering Services for Seismic Upgrades is WRK Engineers.  A notice of intent to award the contract has been posted on the ESD website.  

BE IT RESOLVED that the Board of Directors of Lane ESD approves the contract award to WRK Engineers for seismic upgrades on the Westmoreland Campus.

6.F. Award Contract for Westmoreland Campus HVAC Upgrades
Presenter:  Board Chair
Description:  The Request for Proposals for work on Lane ESD's  Westmoreland campus recently closed.  The intent of the Request for Proposals was to identify a qualified contractor to furnish and install (9) roof top units and install new DDC controls at our Westmoreland Campus in Eugene, Oregon.

The bids were tabulated and the highest ranked proposer for HVAC upgrades is Ryan Thomas Construction.  A notice of intent to award the contract has been posted on the ESD website.  

BE IT RESOLVED that the Board of Directors of Lane ESD approves the contract award to Ryan Thomas Construction for HVAC upgrades on the Westmoreland Campus.
7. Discussion/Reports
Description:   
7.A. Legislative Update
Presenter:  Superintendent Tony Scurto
Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.
7.B. Superintendent Report
Presenter:  Superintendent Tony Scurto
8. Information from Administrative Staff
Presenter:  Administrative Staff
Description: 
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports  to the Board on matters of interest concerning his/her area of responsibility.

Special Education

Technology

School Improvement
 
9. Board Member Reports and Comments/Agenda Planning
Presenter:  Lane ESD Board, Liaisons, Advisors
9.A. Agenda Planning
Presenter:  Board Chair
Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.
9.B. Board Member Reports
Presenter:  Board, Advisors, Liaisons
Description: 
Board members are asked to submit their reports in writing to be attached to Boardbook.  Reports can be sent to the Executive Assistant in advance of the meeting.
 
As Board Members prepare their reports, please consider  the following questions: 
 
1.    What programs did I visit over the last month? What committees did I participate in?
2.    What is the connection to the LESD services and programs to the component districts or community?
3.     What significance or meaning does the activity have to the broader community?
4.     What are the next steps or follow-up activities planned?

Sherry Duerst-Higgins
Linda Hamilton
Leslie Harris
Nora Kent
Vanessa Truett
Rose Wilde
Scott Linenberger, Superintendents' Council Advisor
Emilio Hernandez, Community Advisor
Mike Anderson, Liaison, Creswell School District
Mark Boren, Liaison, Fern Ridge School District

 
10. Announcements/Correspondence
Presenter:  Board Chair
10.A. Acknowledgements and Recognition
Presenter:  Superintendent Tony Scurto
10.B. Kudos
Presenter:  Administrators
Description:  Kudos to:           LaRae Akins
Reported by:        Linda Jo Ott
Reason:             She is Amazing & Kind.and has been such a good teacher to
me.She has welcomed me as her co-worker and is ready to help me learn a new job with a smile..She is always helping everyone and answers many questions daily..Iam so lucky to work with her... 
 
Kudos to:           Pam, Cherilyn and Evani
Reported by:        Shelly Ellis
Reason:             Thank you! I appreciate all of the hard work and effort each of
these ladies bring Every day!  From running a Zoom lesson to making sure printed materials are ready it has truly been a team Effort.  I could not have done it without them! North Life Skills IA's are Amazing!
 
Kudos to:           Kristin Gault
Reported by:        Annie Whiddon
Reason:             Kristin does an incredible job taking the time to consult with
districts regarding students with unusual visual needs, to work through problems and determine if referrals are appropriate.  Thank you for being so dedicated to the success of all students, Kristin!!! 

 Kudos to:           Tech Team
Reported by:        Andrea Parker
Reason:             From the get go this team has been super responsive and
helpful with everything! I appreciate you!!!

Kudos to:           LESD Interpreter Team
Reported by:        Angela Tate
Reason:             Heres to our Amazing INTERPRETER Team for always Pivoting and learning in changing times.  Always covering every obstacle in the way during this CDL season were in.  I am very grateful to our whole team for working with and throughout all the challenges and constant changes.  Rockstars Include: Abby Luedeman, Allissa Phoenix, Andrea Parker Angie Tate, Asia Tong, Caitlin Healy,Christina Giles Danielle Kenoyer Dylan Mata-Lovato Elisa Morin Erika O'Brien Grace Salud Hannah Bachelor, to be cond... 

Kudos to:           LESD Interpreter Team ctd...
Reported by:        Angela Tate
Reason:             Thankful for my team of Interpreters Continued.... JJ Johansson Kaylin LaClair Kelly Bucolo Lindsay Meyer Lisa Domanic Logan Porter Maddie Brockman Marci Stoner Michelle Chylek and Tara Smith.  Thank you for your continued GRIT, tenacity and Integrity in this super challenging time.

Kudos to:           Robin, Sue, and Brad
Reported by:        Trace
Reason:             "Kudos" is not a big enough word to fully express my gratitude over your having decluttered the Prosser Memorial School
Psychology Library and Second Life Luggage Rehabilitation Center (aka the PMSPLASLLRC). Some of that material was well over 40 years old, and it feels good to finally divest ourselves of assessments that once used such questions as, "Do I look stupid to you?", or which would administer graduated electric shocks. ("Science marches on." -- Ada Lovelace... maybe.) 

Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
 
 
10.C. Announcements
Presenter:  Board Chair
Description: 
10.C.1. Lane ESD Board Member Activities and Opportunities 
Description:  OSBA Professional Development:
10.C.2. Component District Board Meeting Dates
Description:   
 
  Sept Oct Nov Dec Jan Feb March April May June
Bethel 9/14/20
9/28/20
10/12/20
10/26/20
11/9/20 12/14/20 1/11/21
1/25/11
2/8/21
2/22/21
3/8/21 4/12/21
4/26/21
5/10/21 6/14/21
6/28/21
Blachly 9/16/20 10/21/20 11/18/20 12/16/20 1/20/21 2/17/21 3/17/21 4/21/21 5/19/21 6/16/21
Creswell 9/9/20 10/14/20 11/11/20 12/9/20 1/13/21 2/10/21 3/10/21 4/14/21 5/12/21 6/9/21
CAL 9/21/20 10/19/20 11/16/20 12/21/20 1/18/21 2/15/21 3/15/21 4/19/21 5/17/21 6/21/21
Eugene 9/16/20 10/7/20
10/21/20
11/4/20
11/18/20
12/2/20
12/16/20
1/13/21 2/3/21
2/17/21
3/3/21
3/17/21
4/21/21 5/5/21
5/19/21
6/2/21
6/16/21
Fern Ridge 9/21/20 10/19/20 11/16/20 12/21/20 1/25/21   3/15/21 4/19/21 5/17/21 6/21/21
Junction City                    
Lowell 9/28/20 10/26/20 11/23/20 12/14/20 1/25/21 2/9/21 3/8/21 4/5/21
4/26/21
5/3/21
5/24/21
6/28/21
Mapleton 9/16/20 10/21/20 11/18/20 12/16/20 1/20/21 2/17/21 3/17/21 4/21/21 5/19/21 6/16/21
Marcola                    
McKenzie 9/16/20                  
Oakridge 9/14/20 10/12/20 11/9/20 12/14/20 1/11/21 2/8/21 3/8/21 4/12/21 5/10/21 6/14/21
Pleasant Hill 9/14/20 10/5/20
10/19/20
11/2/20
11/16/20
12/7/20 1/4/21 2/8/21
2/22/21
3/8/21 4/5/21
4/19/21
5/3/21
5/17/21
6/7/21
6/28/21
Siuslaw 9/16/20 10/14/20 11/18/20 12/9/20 1/13/21 2/10/21 3/10/21 4/14/21 5/12/21 6/16/21
South Lane 9/14/20
9/28/20
10/5/20
10/9/20
11/2/20 12/14/20 1/11/21
1/25/21
2/1/21 3/1/21 4/5/21
4/19/21
5/3/21 6/7/21
Springfield 9/14/20
9/28/20
10/12/20
10/26/20
11/9/20 12/14/20 1/11/21
1/25/21
2/8/21
2/22/21
3/8/21 4/12/21
4/26/21
5/10/21 6/14/21
6/28/21
11. Adjournment
    •    The next regular meeting is scheduled to be held Tuesday, February 2, 2021, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene.
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