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August 4, 2020 at 6:00 PM - Regular Meeting

Agenda
1. Call Regular Meeting To Order
Presenter:  Board Chair
2. Public Participation
Presenter:  Board Chair
Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
3. Agenda Review
Presenter:  Board Chair
Description:  The agenda will be reviewed for changes or additions.
4. Organization of the Board for 2020-21
Presenter:  Board Chair
Description: 
Per Robert's Rules of Order:
Before proceeding to an election to fill an office it is customary to nominate one or more candidates. This nomination is not necessary when the election is by ballot or roll call, as each member may vote for any eligible person whether nominated or not. ...The nomination need not be seconded. When the nominations are completed the assembly proceeds to the election. An election takes effect immediately if the candidate is present and does not decline, or if absent and has consented to candidacy. If absent and has not consented to candidacy, it takes effect when notified of election, provided member does not decline immediately. After the election has taken effect and the officer or member has learned the fact, it is too late to reconsider the vote on the election. An officer-elect takes possession of his office immediately, unless the rules specify the time. 
4.A. Election of Chairperson
Presenter:  Board Chair
Description:  Chair pro-tem, Sherry Duerst-Higgins, will declare nominations open for position of Board Chair.  When there are no further nominations, Chair pro-tem Sherry Duerst-Higgins will declare nominations closed.  A vote will be held.  The Chair pro-tem will make a declaration of the election results.

Declaration of Election: Board member is elected as Chairperson of the Lane ESD Board of Directors for 2020-21.
4.B. Election of Vice-Chair
Presenter:  Board Chair
Description:  Chair for the Board of Directors of Lane ESD will declare nominations open for position of Board Vice-Chair.  Nominations will be submitted.  When there are no further nominations, the Board Chair  will close nominations.  A vote will be taken and a Vice-Chair for the Board of Directors of Lane ESD will be elected.

DECLARATION OF ELECTION: Chair will declare the election of the Board Vice-Chair for Lane ESD for 2020-21.
5. Action Items
Presenter:  Board Chair
5.A. Approve Routine Designations for 2020-21
Presenter:  Board Chair
Description:  BE IT RESOLVED that the Board of Directors of Lane ESD authorizes Superintendent Tony Scurto to act on the Board's behalf as District Election Authority.  In that capacity, the Superintendent may canvass the abstract of votes cast in elections and certify the results of such elections to the Lane County Elections officer.  The Board shall subsequently affirm the canvass so certified.

BE IT RESOLVED that the Board of Directors of Lane ESD authorizes the following individuals to transfer funds to and from the Local Government Investment Pool:  Tony Scurto, David Standridge, and David Lanza.

BE IT RESOLVED that the Board of Directors of Lane ESD authorizes the use of a facsimile signature for the superintendents.

BE IT RESOLVED that the Board of Directors of Lane ESD will act as the local public contract review board of Lane Education Service District in accordance with Oregon Revised Statute 279A.060.

BE IT RESOLVED that the Board of Directors of Lane ESD approves the following official designations for the 2020-21 year, as presented:
  - Legal Counsel:  The Hungerford Law Firm; Luvaas Cobb Law Firm
  - Auditors: Pauly, Rogers and Co., PC
  - Newspaper:  Register-Guard
5.B.  Consent Agenda
Presenter:  Board Chair
Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.

1. Human Resource Report, dated August 1, 2020
Attachments:
5.C. Approve Financial Report for June 2020
Presenter:  Board Chair
Attachments:
5.D. Approve Agreement with Management Team for 2020-21
Presenter:  Board Chair, Superintendent
Description: 

Representing the Management Team of Lane ESD, for 2020-21, Superintendent Scurto recommends the Board Directors of Lane Education Service District approves a 2% Cost of Living increase where appropriate, and a 2.08% monthly insurance cap increase to $1318 for all management staff.  These increases align with the increases for LCEA.

BE IT RESOLVED that the Board of Directors of Lane ESD approves the Management Agreement for 2020-21.

5.E. Amend Assistant Superintendent Contract
Presenter:  Board Chair
Description:  Superintendent Scurto recommends the Board Directors of Lane Education Service District approves step increases in alignment with the Management salary study completed in 2018-19.  This includes a step increase for 2019-20 and 2020-21.  Also recommended is a 2% Cost of Living increase and a 2.08% monthly insurance cap increase to $1318 for all management staff.

BE IT RESOLVED that the Board of Directors of Lane ESD approves adjustments as discussed.

5.F. Amend Superintendent Contract
Presenter:  Board Chair
Description:  WHEREAS, on July 1, 2020, the Board of Directors for Lane Education Service District moved to enter into an Addendum amending certain provisions of the CONTRACT and otherwise agreed that the CONTRACT shall continue in full force and effect. 

Now, THEREFORE, effective July 1, 2020, The Board of Directors of Lane Education Service District and Tony Scurto, agree to the following:
A 2% Cost of Living increase and a 2.08% monthly insurance cap increase.
 
BE IT RESOLVED that the Board of Directors of Lane ESD amend the Superintendent Contract as presented.
5.G. Approve Policy Updates
Presenter:  Board Chair
Description: 
The Board shall exercise its rule-making power by adopting policies consistent with the Oregon Revised Statutes, Oregon Administrative Rules or opinions of a court of competent authority, for its own governance and for the organization and operation of Lane ESD. 

The policy updates presented for adoption were first read at the June 2 meeting of the Board of Directors.

BE IT RESOLVED that the Board of Directors of Lane ESD adopts policy updates as presented.
Attachments:
5.G.1. GBL - Personnel Records
Attachments:
5.G.2. GBLA - Disclosure of Information
Attachments:
5.G.3. GBN/JBA - Sexual Harassment
5.G.4. JBA/GBN - Sexual Harassment
Attachments:
5.H. Approve Administrative Rule Updates
Presenter:  Board Chair
Description: 
Administrative rules are detailed directions governing the operation of Lane ESD.  The superintendent is authorized to formulate such administrative rules appropriate for the implementation of poicies adopted by the Board and necessary for the consistent operation of the ESD.  All new or amended administrative rules become effective on the day after approved by the superintendent. 

The Administrative Rules, as presented, were first read at the June 2 meeting of the Board of Directors.  Oregon School Boards Association is recommending the Board act to adopt these particular Administrative Rules (as an exception). 

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the Administrative Rule updates as presented.
5.H.1. GBN/JBA - AR - Sexual Harassment Complaint Procedure
Attachments:
5.H.2. IGBAH - AR - Special Education: Evaluation and Eligibility Procedures
5.H.3. JBA/GBN - AR - Sexual Harassment Complaint Procedure
Attachments:
6. Discussion/Reports
Description:   
6.A. Superintendent Report
Presenter:  Superintendent
6.A.1. Reopening Schools Blueprint for Lane ESD Main Campus and Westmoreland Campus
Presenter:  Superintendent Scurto
6.A.2. Legislative Report
Presenter:  Superintendent Scurto
7. Announcements/Correspondence
Presenter:  Board Chair
7.A. Acknowledgements and Recognition
Presenter:  Superintendent Tony Scurto
7.B. Announcements
Presenter:  Board Chair
Description: 

7.B.1. Lane ESD and Component District Professional Development Activities for Educators
Description:  Workshops offered by Lane ESD can be found at https://www.lesd.k12.or.us/workshops/index.html
7.B.2. Lane ESD Board Member Activities and Opportunities
Description: 
- OSBA Webinar:  Running Effective Meetings, August 12, 2020
- OSBA Webinar: Board Roles and Responsibilities in this Time of COVID-19, August 18, 2020
- Lane ESD Welcome Back,September 2, 2020 (virtual, may be pre-recorded)
- OSBA 73rd Annual Convention, November 14, 2020 (VIRTUAL)
7.B.3. Component District Board Meeting Dates
Description:  Bethel: August 12 & 26, September 9 & 13, October 14 & 28, November 11 & 25, December 9
Blachly: August 21, September 18, October 16, November 20, December 18
Creswell: August 14, September 11, October 9, November 13, December 11
Crow-Applegate-Lorane: August 19, September 16, October 21, November 18, December 16
Eugene: August 5/8/14 & 28, September 18, October 2 & 16, November 6 & 20, December 4 & 18
Fern Ridge: August 13 & 19, September 16, October 21, November 18, December 16
Lowell: August 26, September 23, October 28, November 25, December  23
Mapleton: August 14, September 11, October 9, November 13, December 11
Oakridge: August 12, September 9, October 14, November 11, December 9
Pleasant Hill: August 26, September 9 & 23, October 14 & 28, November 11, December 9
Siuslaw:  August 14, September 11, October 9, November 20, December 11
Springfield: August 12 & 26, September 9 & 23, October 14 & 28, November 12, December 9
8. Adjournment
    •    The next regular meeting is scheduled to be held Tuesday, September 8, 2020, at the Lane ESD Administrative Offices, 1200 Hwy 99N.  A virtual option will be available.
Presenter:  Board Chair
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