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September 8, 2020 at 6:00 PM - Lane Education Service District Board of Directors

1. Call Regular Meeting To Order
Presenter:  Board Chair
2. Welcome
Presenter:  Board Chair
Description:  Guests attending the meeting will be introduced.
3. Public Participation
Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
4. Agenda Review
Presenter:  Board Chair
5. Presentation:  Migrant Education Program Summer School 2020
Presenter:  Ana Quintero-Arias
6. Action Items
Presenter:  Board Chair
6.A.  Consent Agenda
Presenter:  Board Chair
Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
1. Lane ESD Board Meeting Minutes of June 2, 2019
2. Human Resource Report, dated September 4, 2020
Attachments: (1)
6.B. Accept Financial Report
Presenter:  Board Chair
Description:  BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for August 2020.
Attachments: (1)
6.C. Approve Resolution Adopting Participation in the Oregon Education Service District Support Network for 2020-23
Presenter:  Board Chair

Whereas, the Oregon State Legislature has established education service districts, otherwise known as ESDs, to assist school districts and the Oregon Department of Education in achieving Oregon’s educational goals by providing equitable, high quality, cost-effective and locally responsive educational services at a regional level;  and,

Whereas, over the years, Oregon’s ESDs, both individually and collectively, have focused on this mission to meet the needs of the State by working in concert with each other and with the Oregon Department of Education;  and,
Whereas, the Oregon Association of Education Service Districts has formalized this work through the formation of the Oregon ESD Support Network in order to ensure the equity of, and access to, educational opportunity for all of Oregon's Children; to utilize all Oregon ESDs in a coordinated and integrated approach to focus on statewide implementation of targeted initiatives; to build capacity at each ESD; to build upon existing networks and partnerships to ensure and maximize efficiency for school districts and their students across the state of Oregon; to support ODE and other state entities in the effective and efficient design and implementation of initiatives requiring statewide or multi-ESD coordination and collaboration; and, to provide a single point of contact for ODE and other entities with interest in working with Oregon ESDs functioning as a Network; and,
Whereas, Oregon’s ESDs have developed Core Principles and Operating Agreements and Operational Protocols to provide the structure and governance for the Oregon ESD Support Network.

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of Lane Education Service District approves participation in the Oregon Education Service District Support Network for 2020-23 in accordance with the stated Core Principles, Operating Agreements and Operational Protocols.

Attachments: (3)
7. Discussion/Reports
Presenter:  Board Chair
7.A. Legislative Update
Presenter:  Superintendent Tony Scurto
Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.
7.B. Superintendent Report
Presenter:  Superintendent Tony Scurto
7.C. Board and Superintendent Working Agreements
Presenter:  Board Chair
Description:  The Board of Directors of Lane ESD and Superintendent Scurto will review/affirm and/or revise working agreements.  The 2019-20 agreements are attached for reference.
7.D. Lane ESD Board Member District and Committee Assignments
Presenter:  Board Chair, Superintendent Scurto
Description:  The Board of Directors of Lane ESD will review the 2019-20 Lane ESD Board Committee and District Assignments, discuss, and affirm assignments for the 2020-21 school year.  The 2019-20 Lane ESD Board Member District and Committee assignments is attached.
7.E. 2020-21 Superintendent Evaluation Process
Presenter:  Board Chair
Description:  The Board of Directors of Lane ESD will discuss the method of evaluation of the superintendent for the 2020-21 school year.  In previous years, the Board has used the OSBA Superintendent Evaluation Tool, revised in 2017. 
7.F. OSBA Fall Regional Meetings and Roundtable Meetings
Presenter:  Board Chair, Superintendent Scurto
Description:  In June, OSBA communicated that with the health and safety of its members in mind and the cancellation of the Annual Convention in November, this year’s Fall Regional meetings are being repurposed and will be completely organized and hosted by OSBA.


7.G. OAESD Professional Development Survey
Presenter:  Board Chair, Superintendent Scurto
Description:  With the the cancellation of the ESD Superintendent Retreat and the OAESD Annual Summit due to the ongoing COVID-19 pandemic, the OAESD Officer Council requests that you discuss the following questions:

A.      Given the COVID environment and the impacts to you and your organization please rate your interest level in receiving on-line professional learning:

1 - not at all interested

2 – little interest

3 – some interest

4 - very interested

 B.      Given the COVID environment and the impacts to you and your organization please rate your interest level in receiving on-line board development/engagement: 

1        – not at all interested

2         - little interest

3        – some interest

4         - very interested

 C.      If OAESD offers on-line opportunities how many would you likely attend if offered throughout the year?

0-2                      3-4               5 or more

 D.     If OAESD offers on-line opportunities how long should the sessions be?

45-60 minutes                    60-90 minutes                    90-120 minutes

E.      Please suggest topics for professional learning of interest to you. (Examples could include 2021 Legislative Session; ESD roles in Comprehensive District Learning; Student Success Act; School Prevention and Safety; state of OAESD; etc.)

 F.       Please suggest topics for board development/engagement of interest to you. (Examples could include board roles and responsibilities; best practices for effective remote meetings; focus groups on specific, board-selected topics; etc.)

 OAESD requests responses no later than October 8, 2020.

8. Information from Administrative Staff
Presenter:  Administrative Staff
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement may have an opportunity to provide reports to the Board on matters of interest concerning his/her area of responsibility.
9. Board Member Reports and Comments/Agenda Planning
Presenter:  Lane ESD Board, Liaisons, Advisors
9.A. Agenda Planning
Presenter:  Board Chair
Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.
9.B. Board Member Reports
Presenter:  Board, Advisors, Liaisons
Board members are asked to submit their reports in writing to be attached to Boardbook.  Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider  the following questions: 
1.    What programs did I visit over the last month? What committees did I participate in?
2.    What is the connection to the LESD services and programs to the component districts or community?
3.    What significance or meaning does the activity have to the broader community?
4.    What are the next steps or follow-up activities planned?

Sherry Duerst-Higgins
Linda Hamilton
Leslie Harris
Nora Kent
Vanessa Truett
Rose Wilde
Erin Zygaitis
Scott Linenberger, Superintendents' Council Advisor
Emilio Hernandez, Community Advisor
Mike Anderson, Liaison, Creswell School District
Mark Boren, Liaison, Fern Ridge School District

10. Announcements/Correspondence
Presenter:  Board Chair
10.A. Acknowledgements and Recognition
Presenter:  Superintendent Tony Scurto
10.B. Kudos
Presenter:  Administrators
Description:  Below are "Kudos" submitted by employees in the last month. 
Kudos to:           Lawren Ward
Reported by:        Tricia Robison
Reason:             Lawren has been a huge help getting the Serbu detention classroom set up for video conferencing.  His patience and knowledge are much appreciated!  Thank you!

Kudos to:           Trent Linebaugh
Reported by:        Annie Whiddon
Reason:             Trent has been instrumental in writing and providing feedback on the ODE Operational Blueprints for the Daffodil School. Working between two agencies is challenging in the best of times, and during this pandemic his work has been the  bridge that made it so I could cross back and forth!  Thank you SO much!

Kudos to:           Sue Wilson
Reported by:        Annie Whiddon
Reason:             Sue has been an incredible resource to help draft Reopening Blueprints, both for the ESD and our consortium. She has delved deep into the guidance provided by ODE and has somehow managed to keep up with all of the changes as they've come out. I don't know how I would have done this without her! Thank you, Sue!!!!!

Kudos to:           Ally Richardson
Reported by:        Rebecca Coon
Reason:             For being a support to Teacher, Staff, and Students. When I became the teacher at Agnus Stewart, Ally was my go-to person for information about students, families, and staff. She has build exceptional relationships, not only within the classroom but throughout the school.

Kudos to:           The staff at the ESD office
Reported by:        Anonymous
Reason:             During this not so fun time, the staff have sent the necessary information to each of us to keep us informed as to what was going on. Information about the virus and how it was and could determine what our work would look like, Financial issues and the information regarding the Department of Employment. Thank You

Kudos to:           The Tech Department
Reported by:        Justin Radabaugh
Reason:             Thank you for rolling up your sleeves and finding some creative solutions to support the Westmoreland campus.

Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit:
10.C. Announcements
Presenter:  Board Chair
  • OSBA Webinar: Policy 101, September 15, 2020, 12:00 p.m.
  • OSBA Board of Directors Work Session, September 16, 2020
  • OSBA Board of Directors Business Meeting, September 18, 2020
  • 2020 Statewide Educator Equity Summit (COSA)(VIRTUAL), September 23-24, 2020
  • 2020 Special Education Fall Conference (COSA)(VIRTUAL), October 1-2, 2020
  • OSBA 74th Annual Convention (VIRTUAL), November 14, 2020
  • 2020 Oregon School Law Conference (COSA)(VIRTUAL), December 2-4, 2020
Lane ESD professional development opportunities can be found here.

OSBA offers free online courses to board members.  Visit here to learn more.

To learn more about OSBA advocacy opportunities, visit this page.
10.C.1. Component District Board Meeting Dates
Component District Board Meeting Dates
  Sept Oct Nov Dec Jan Feb March April May June
Bethel 9/14/20
11/9/20 12/14/20 1/11/21
3/8/21 4/12/21
5/10/21 6/14/21
Blachly 9/16/20 10/21/20 11/18/20 12/16/20 1/20/21 2/17/21 3/17/21 4/21/21 5/19/21 6/16/21
Creswell 9/9/20 10/14/20 11/11/20 12/9/20 1/13/21 2/10/21 3/10/21 4/14/21 5/12/21 6/9/21
CAL 9/21/20 10/19/20 11/16/20 12/21/20 1/18/21 2/15/21 3/15/21 4/19/21 5/17/21 6/21/21
Eugene 9/16/20 10/7/20
1/13/21 2/3/21
4/21/21 5/5/21
Fern Ridge 9/21/20 10/19/20 11/16/20 12/21/20 1/25/21   3/15/21 4/19/21 5/17/21 6/21/21
Junction City                    
Lowell 9/28/20 10/26/20 11/23/20 12/14/20 1/25/21 2/9/21 3/8/21 4/5/21
Mapleton 9/16/20 10/21/20 11/18/20 12/16/20 1/20/21 2/17/21 3/17/21 4/21/21 5/19/21 6/16/21
McKenzie 9/16/20                  
Oakridge 9/14/20 10/12/20 11/9/20 12/14/20 1/11/21 2/8/21 3/8/21 4/12/21 5/10/21 6/14/21
Pleasant Hill 9/14/20 10/5/20
12/7/20 1/4/21 2/8/21
3/8/21 4/5/21
Siuslaw 9/16/20 10/14/20 11/18/20 12/9/20 1/13/21 2/10/21 3/10/21 4/14/21 5/12/21 6/16/21
South Lane 9/14/20
11/2/20 12/14/20 1/11/21
2/1/21 3/1/21 4/5/21
5/3/21 6/7/21
Springfield 9/14/20
11/9/20 12/14/20 1/11/21
3/8/21 4/12/21
5/10/21 6/14/21
11. Adjournment
    •    The next regular meeting is scheduled to be held Tuesday, October 6, 2020, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene.
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