December 4, 2018 at 6:00 PM - Regular Meeting
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1. Work Session
Presenter:
Superintendent Scurto, Brad Johnston
Description:
The Board will tour the Lane School campus.
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2. Call Regular Meeting To Order
Presenter:
Board Chair
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3. Public Participation
Description:
This is an opportunity for
the audience to address the Board on topics either on, or not on, the
agenda. There will also be opportunities
for the audience to comment on specific agenda items as the Board addresses
them.
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4. Agenda Review
Presenter:
Board Chair
Description:
The agenda will
be reviewed for changes or additions.
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5. Presentation: Lane School Smartboards
Presenter:
Lane School Staff and Students
Description:
Lane School students and staff will present on their use of smartboards in the classroom.
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6. Presentation: Lane ESD Technology Services
Presenter:
Daniele McCallum and Jason Dodge
Description:
Technology Services staff will present on the services that Lane ESD provides.
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7. Action Items
Presenter:
Board Chair
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7.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD
Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted
by a single motion unless a member of the Board or the Superintendent requests
that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of November 6, 2018 2. Human Resource Report, dated December 1, 2018 |
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7.B. Accept Financial Report for November 2018
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for November 2018.
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7.C. Approve Component District Transit Dollar Requests
Presenter:
Board Chair
Description:
Pursuant to ORS 334.177, as amended by 2013 House Bill 3401, a component school district board may request that a percentage of the state formula revenue received by Lane ESD be distributed to the school district for any purpose identified by the school district board. The request for these "Transit Dollars" are distributed on an ADMw basis.
The ORS requires that the component school district Boards submit requests to the Lane Education Service District no later than November 1 of each year. The percentage of funds requested may affect the school district's ability to participate in the formal governance of Lane Education Service District. For 2019-20, Lane ESD received thirteen Transit Dollar Requests. All have indicated they will not seek 50% or more of their flex fund allocation in transit dollars. BE IT RESOLVED that the Board of Directors of Lane ESD approve all received component district transit dollar requests for 2019-20. |
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7.D. 2019-21 Local Service Plan - Year One
Presenter:
Board Chair and Superintendent Scurto
Description:
The Board and Superintendent will discuss the 2019-21 Local Service Plan - Year One and upcoming visits to component district board meetings.
The Board will approve the 2019-21 Local Service Plan - Year One. BE IT RESOLVED that the Board of Directors of Lane ESD approves the 2017-19 Local Service Plan - Year Two. |
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7.E. Adopt the OSBA 2019-2020 Legislative Priorities and Policies as recommended by the Legislative Policy Committee
Presenter:
Board Chair
Description:
WHEREAS, the OSBA Legislative Policy Committee is charged under the OSBA Bylaws with developing the association’s recommended Legislative Priorities and Policies, and
WHEREAS, the OSBA Legislative Policy Committee met in January and April to develop the Proposed OSBA Legislative Priorities and Policies for 2019-20, and WHEREAS, the OSBA Legislative Policy Committee sent the Proposed OSBA Legislative Priorities and Policies for 2019-20 out to the membership of OSBA for comment and suggested changes, and WHEREAS, the overwhelming majority of the comments received by the membership were in support of the Proposed OSBA Legislative Priorities and Policies for 2019-20 developed by the OSBA Legislative Policy Committee, and WHEREAS, the OSBA Legislative Policy Committee met via telephone conference call in August to review the comments received by the membership, and WHEREAS, the OSBA Legislative Policy Committee discussed the comments from the membership and made no modifications to the Proposed OSBA Legislative Priorities and Policies for 2019-20, and WHEREAS, the OSBA Legislative Policy Committee approved the Proposed OSBA Legislative Priorities and Policies for 2019-20 at its August meeting and urged the OSBA Board of Directors to approve the Proposed OSBA Legislative Priorities and Policies for 2019-20 and place them before the membership for approval. THEREFORE, BE IT RESOLVED by the OSBA Board of Directors that the Proposed OSBA Legislative Priorities and Policies for 2019-20 be placed before the membership for consideration during the 2018 OSBA election season, and BE IT FURTHER RESOLVED that the Proposed OSBA Legislative Priorities and Policies for 2019-20 and a copy of this resolution be forwarded to all member boards of the Association in accordance with the OSBA Board of Directors adopted elections calendar. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the OSBA 2019-2020 Legislative Priorities and Policies as recommended by the Legislative Policy Committee. |
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7.F. Resolution to Amend Oregon School Boards Association’s Bylaws Relating to Composition of the Board of Directors
Presenter:
Board Chair
Description:
WHEREAS, the Oregon School Boards Association (OSBA) was formed in 1946 as a volunteer
association of locally elected public school boards and transitioned to a nonprofit corporation under Oregon Revised Statute Chapter 65 as of July 1, 2018; and WHEREAS, the Oregon School Board Members of Color Caucus (the Caucus) has been active and supported by OSBA’s Board of Directors since 2016; and has developed a purpose statement, elected officers and regional and at-large representatives; and has established bylaws; and WHEREAS, the Caucus has defined its core value as follows: “To promote quality education for all students with emphasis on the unique needs of students of color;” and WHEREAS, the Caucus has articulated its mission; and WHEREAS, OSBA’s Board of Directors recognizes the importance of the Caucus’s core value and mission; and WHEREAS, OSBA’s Board of Directors has publicly supported the Caucus’s work through three separate votes in 2016 and 2017; and WHEREAS, in accordance with OSBA Bylaws the Board of Directors acted to recognize the Caucus with ex-officio status on the OSBA Board and Legislative Policy Committee in August 2018; and WHEREAS, the Caucus has respectfully requested that the Board of Directors submit a resolution to the membership designating the Caucus a seat on the OSBA Board of Directors and Legislative Policy Committee. THEREFORE, BE IT RESOLVED by the OSBA Board of Directors that the proposed bylaws amendment designating a Caucus representative as a voting member of the OSBA Board of Directors and Legislative Policy Committee be submitted to the membership for consideration during the 2018 OSBA election; and BE IT FURTHER RESOLVED that the bylaws with the proposed amendments and a copy of this resolution be forwarded to all association member boards in accordance with OSBA’s adopted elections calendar. BE IT RESOLVED that the Board of Directors of Lane ESD vote to amend the Oregon School Boards Association's bylaws relating to the composition of the OSBA Board of Directors. |
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7.G. Accept 2017-18 Audit
Presenter:
Board Chair
Description:
The Board of Directors will review the 2017-18 Audit Report. The Board will vote to accept the 2017-18 Financial Audit of Lane ESD. Directors Culver and Truett participated in the Audit Committee meeting on November 26, 2018. BE IT RESOLVED that the Board of Directors of Lane ESD accept the 2017-18 Audit as presented. |
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8. Discussion/Reports
Description:
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8.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
The Board will hear updates in legislative activities.
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8.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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8.C. 2017 OAESD Summit and OSBA Fall Convention Report
Presenter:
Board Chair
Description:
Attending Board members and administrators will provide a report on the 2017 OAESD Summit and OSBA Fall Convention.
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8.D. Board Participation in Upcoming Community and Partner Events
Presenter:
Board Chair, Superintendent Scurto
Description:
The Board will discuss attendance at upcoming events, and identify up to two members from the Board to attend each event. Upcoming events include:
- Blacks in Government Black History Month Banquet, date TBD - Lane Council of Governments Annual Appreciation Dinner, Date TBD - NAACP Freedom Fund Dinner, February 15, 2019 |
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9. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The
directors of Human Resources and Title Programs, Special Education, Business Services, and Instruction, Equity & Partnerships have submitted written reports to the Board. Directors will
be available to answer questions on matters of interest
concerning his/her area of responsibility. Technology In an effort in increase the regions cyber security posture Lane ESD
staff have been improving their security skills and putting security as a
main focus. In November both System Administrators, Jason and Charles
completed a Security Essentials course hosted by SANS institute. Both
Jason and Daniele attended the Cyber Resilience Summit hosted by the
UofO, and the Community Preparedness for Cyber Incidents hosted by
the City of Eugene. Security continues to be a concern for staff and
the region and technology is a growing threat that Lane ESD is working
to mitigate. |
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9.A. Kudos
Description:
Kudos to: Patsy Roberts
Reported by: Sue Mathisen Reason: Behavior Consultant Patsy was temporarily assigned to substitute in our Siulsaw Life Skills classroom on very short notice. Her flexibility and can-do attitude provided stability for students and staff! Kudos to: The Entire Technology Services Department Reported by: Peter Lauf Reason: For their selfless dedication to serving the needs of others even at the occasional cost of their own internal processes. Kudos to: Elsa, Laura, Natalia Reported by: Carol Knobbe Reason: Thanks so much for pitching in with Ana on 10/3 to move some items from the storage room so it is ready for demolition. Kudos to: Dawn Hassman Reported by: Sue Mathisen Reason: Thanks to Dawn for offering to substitute in another classroom on a day that she wasn't scheduled to work. Kudos to: Cameron, Daniele and Christine Reported by: Carol Knobbe Reason: Thanks for assistance when we needed back up courier assistance on Oct 11. Thanks for making calls to buildings and for making deliveries as as needed. Much appreciated! Kudos to: Ana Quintero Arias, Carol Knobbe and Brad Johnston Reported by: Paola Massingham Reason: For the amazing support to the Migrant education program. Kudos to: AMANDA, AIMEE, JENNY, ROB, DENNIS AND CHRISTINA Reported by: BILL WEINMAN Reason: THE CREW AT FOX HOLLOW IS AMAZING. YOU ARE SO SUPPORTIVE OF THE STUDENTS AND OF EACH OTHER, AND I LEARN FROM YOU EVERY DAY. THANKS Kudos to: Trace Mansfield Reported by: Sue Wickizer Reason: My life as a psych is more efficient, productive and all around satisfying since Tracy has been providing tech support for the group. He is responsive to my sometimes obtuse questions, a fierce investigator when he doesn't know the answer, a defender of easy accessibility, and as a bonus, can interject humor into a stressful situation. Kudos to: Tracy Mansfield Reported by: Annie Whiddon
Reason: Trace is SO incredible! He's always several
steps ahead of us when it comes to inventorying our huge equipment
library and keeping up with online subscriptions. He's light hearted
even about things that feel chaotic, and he always brings a positive
attitude and smile with him. Even though he's not an official member
of the Deaf and Hard of Hearing teaching team, he's a vital part of
our crew!!!
Kudos to: Julie Simmonds & Erin Maloney Reported by: Carol Knobbe Reason: Thanks for your work on the Lane ESD insert for the OAESD brochure. The final product looks great! Kudos to: Ana Quintero-Arias Reported by: Carol Knobbe Reason: Thanks for your work in developing systems and supports for our growing Migrant Education program. It's hard work and well worth it! Kudos to: Julie Simmonds Reported by: Carol Knobbe Reason: Thank you for the research you did with our insurance provider on how to improve our processes for employees who drive ESD fleet vehicles or personal vehicles for work purposes. Really helpful to our safety efforts! Kudos to: Erin White Reported by: Chad Harrison Reason: Erin was gracious enough to adjust her schedule on short notice to travel to Oakridge to provide professional development to the teaching staff. Her knowledge and skills were awesome, and she provided a phenomenal training to the staff. Thank you again, Erin. The Oakridge school district very much appreciated your flexibility and professionalism. Kudos to: Elevate Lane County Reported by: Tony Scurto Reason: Elevate won the Champions for Youth category at the inaugural Register Guard Innovation and Talent Awards! Congratulations on this well-deserved honor. |
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10. Board Member Reports and Comments
Presenter:
Lane ESD Board, Liaisons, Advisors
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10.A. Board Member Reports
Presenter:
Lane ESD Board
Description:
As Board Members prepare their comments or reports, please
consider the
following questions:
1. What programs did I visit over the last month? What committees did I participate in? 2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? And 4. What are the next steps or follow-up activities planned? Alan Contreras Chris Culver Linda Hamilton Sharon Martin
Vanessa Truett: Director Truett provided a written report on her activities since the November meeting. She attended the audit committee meeting and the Lane Education Foundation. The Foundation will be announcing a new
round of grants soon and are looking for new board members from our rural
districts. Director Truett's favorite
workshop at the OSBA Convention was "Moderating Facebook Comments Legally" with Lauren Lester
and Rachel Wente-Chaney. Session slides are attached under Board Discussion item 8C. Another favorite was "Interrupting Unconscious bias From Unconscious Bias to
Conscious Inclusion" by Sodexo. It wasn’t new information but
there were some case studies that got people involved in discussion. Rose Wilde
Scott Linenberger, Superintendents' Council AdvisorEmilio Hernandez, Community Advisor Mark Boren, Liaison, Fern Ridge School District |
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10.B. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to
be considered for the next board meeting. Please call or email to the Board Chair or
Superintendent.
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11. Announcements/Correspondence
Presenter:
Board Chair
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11.A. Announcements
Presenter:
Board Chair
Description:
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11.A.1. Lane ESD
and Component Districts Professional Development Activities for Educators
Description:
- Hungerfords: Equity Pay Act, December 5, 2018 - NGSS and Project-Based Learning, December 5, 2018 - High Expertise Teaching - Module 2A: Essential Elements of Unit/Lesson Design, December 6, 2018 and January 23, 2019 (3-day session), also January 15, 2019 - Community Resources for K-5 STEM Education, December 7, 2018 - High Expertise Teaching - Module 3: Making Student Thinking Visible, December 12, 2018 (Days 3 of 3-day session) - Creating an Engaging Classroom with a Game Design Mindset, December 12, 2018 - Consistency of Implementation: An Advanced Workshop on Evidence Based Strategies Used in the STAR Program, January 7, 2019 - High Expertise Teaching - Module 5: Using Principles of Learning to Maximize Student Engagement and Achievement, January 16, 2019 - Assessment for the NGSS, January 16, 2019 - High Expertise Teaching - Module 1: The Knowledge Base of Teaching, January 17, 2019 - High Expertise Teaching - Module 2B: Formative Assessment: A Process for Impacting Student Achievement - High Expertise Teaching - Module 4: High Expectations Teaching, January 22 and February 12, 2019 ( days 2 & 3 of 3-day session)
- CONNECT Postvention Training, February 27, 2018 - High-Expertise Teaching - Module 2B: Formative Assessment: A Process for Impacting Student Achievement, March 13, 2019
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11.A.2. Lane ESD Board Member Activities and
Opportunities
Description:
- NAACP Freedom Fund Dinner, February 15, 2019
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11.A.3. Upcoming Conferences and Events
Description:
- OSBA & COSA 2018 Oregon School Law Conference, December 5-7, 2018 - School Board Recognition Month, January 2019 - 4th Annual Oregon Whole Child Summit, January 17, 2019 - NAACP MLK Jr. Community March, January 21, 2019 - Classified Employee Appreciation Week, March 4-8, 2019
- COSA Innovate Oregon Conference, March 7-8, 2019 - PACE School Safety - Standard Response Protocol & Standard Reunification Method Training, March 11-15, 2019
- COSA State English Learners Alliance Conference, March 13-15, 2019
- Job Fair for Graduating Seniors, April 11, 2019 - Teacher Appreciation Week, May 6-10, 2019 - National School Nurse Day, May 8, 2019 - 45th Annual COSA Seaside Conference, June 19, 2019
D. Component District Board Meeting Dates for December/January Bethel - December 10, January 14, January 28, February 11 Blachly - December 19, January 11, February 20 Creswell - December 12, January 9 Crow-Applegate-Lorane - December 17, January 17 Eugene - December 19, January 9 & 23 Fern Ridge - December 17, January 22 Junction City - January 28, February 25 Lowell - December 10, January 28, February 4 Mapleton - December 12, January 9 Marcola - December 10, January 14
McKenzie - December 19, January 16, February 20
Oakridge - December 10, January 14Pleasant Hill - December 10, January 21 Siuslaw - December 12, January 16
South Lane - December 3, January 7
Springfield - December 10, January 14 Bold indicates a Board Visit has been scheduled to present on the 2019-21 Local Service Plan Year One. |
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12. Adjournment of Regular Meeting
• The next regular meeting is scheduled to be held Tuesday, January 9, 2018, at the Lane ESD Administrative Offices, 1200 Hwy 99N. An executive session is planned on January 9, 2018 at 5:00 p.m. |
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13. Call Executive Session to Order
Presenter:
Board Chair
Description:
The Board of Directors of Lane ESD will conduct an executive session to review and evaluate the performance of the chief executive officer or any other public officer, employee or staff member, unless the person whose performance is being reviewed and evaluated requests an open hearing, ORS 192.660(2)(i).
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