July 25, 2024 at 6:00 PM - Regular Meeting with an Executive Session & Supplemental Budget Hearing
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1. (5:15 PM) Call Executive Session to Order pursuant to:
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2. Adjourn the Executive Session
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3. (6:00 PM) Call the Supplemental Budget Hearing to Order & Pledge of Allegiance
Presenter:
David Jones, Chair
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3.a. Public Comment on the Supplemental Hearing
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4. Adjourn the Supplemental Budget Hearing
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5. Call the Regular Meeting to Order
Presenter:
David Jones, Chair
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6. Elect Board Chair & Vice Chair [ORS 332.005(2), 332.040(4)]
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7. Review / Revision of the Agenda
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8. District Mission / Vision / Values
Description:
Mission Statement: "Educating each student to the highest standards while motivating them to reach their fullest potential and graduating them to be college, career and life ready." Vision Statement: "Our schools are a place where children belong. Each student is known by name, strength, and need, and provided the education and opportunities to achieve success." Our Values: *Striving for Equity, Inclusion, and Belonging * Celebrating Diversity * Engaging the Community * Supporting the Whole Child * Promoting and Achieving Academic Excellence * |
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9. Consent Agenda
Description:
The consent agenda consists of routine items such as previous board minutes, routine personnel actions and routine financial transactions. Normally, there is little or no discussion on these items. |
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9.a. 2024-2025 July Board Organizational Chart
Attachments:
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9.b. School Board Meeting Minutes from June 20th, 2024
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9.c. Personnel Report
Attachments:
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10. Board Action Calendar - Review & Approve for the 2024-2025 year
Attachments:
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11. Student Representatives to the Board - Report:
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12. Staff Reports:
Description:
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13. Appoint School Board Members to standing committees:
Description:
Attachments:
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14. New Business:
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14.a. Presentations / Reports:
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14.a.1. The Link Public Transit Presentation
Presenter:
Sara Crook, Travel Trainer, MCEDD
Attachments:
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14.a.2. Superintendent's Report
Presenter:
Dr. Carolyn Bernal, Superintendent
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14.a.2.a. Report: English Learners in Oregon Annual Report 2022-23
Presenter:
Shannon Brennan, Director of TLA
Description:
ORS 327.016 directs the Oregon Department of Education (ODE) to prepare an annual report on English learner program funding and student outcomes. The report’s intention is to describe the population of English Learners in Oregon and provide a summary of district and state progress towards meeting their needs and objectives.
Districts are required to share the current report with the school board and make it available at the school district's main office as well as on the school district's website by September 1st.
Attachments:
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14.a.2.b. Report: 2023-2024 Communications Report
Presenter:
Stephanie Bowen, Director of Communications
Attachments:
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14.a.2.c. Action Item: Approve services contract for Intensive Program Community Engagement Audit
Presenter:
Carolyn Bernal, Superintendent
Attachments:
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14.a.2.d. Action Item: Approve the Athletic Handbook
Presenter:
Carolyn Bernal, Superintendent
Attachments:
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14.a.3. Chief Financial Officer's Report
Presenter:
Randy Anderson, CFO
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14.a.3.a. Action Item: Approve Resolution 24-25-02: Resolution Adopting a Supplemental Budget and Making Appropriations within the Student Investment Account Fund.
Attachments:
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14.a.3.b. Financial Statements:
Attachments:
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14.a.4. Board Attorney's Report
Presenter:
Jason Corey, Board Attorney
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15. Discussion / Action Items:
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15.a. Action Item: Board Direction on Complaint (March 31st, 2024)
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15.b. Action Item: Request for approval for Out of State Travel to attend the CCIRA Conference in February 2025.
Presenter:
Shannon Brennan, Director of TLA
Attachments:
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16. 1st Reading on School Board Policies (informational only):
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16.a. Policy BFC: Adoption and Revision of Policies
Attachments:
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16.b. Policy DJC: Bidding Requirements
Description:
OSBA recommends replacing the current language with the revised language that includes the procurement requirements for Small Procurement, Intermediate Procurement, Regular Procurement, Emergency Procurement, Sole-Source Procurement and Personal Services Contracts.
Additionally, the revised policy reflects the new amounts for the procurement levels passed in HB1047 (2023) and went into effect January 1, 2024. The policy also defines "public improvements" for purposes of the procurement levels, defines "community benefit contract" and the "Construction Manager/General Contractor procurement."
Attachments:
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16.c. Policy DJCA: Personal Service Contracts (DELETE)
Description:
OSBA recommends deleting this policy and replacing it with the new proposed version of DJC & DJC-AR.
Attachments:
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16.d. Policy EBBA: Student Health Services (NEW)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
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16.e. Policy EBCA: Safety Threats (NEW POLICY)
Description:
HB3584 was passed in the 2023 legislative session. The bill requires districts to adopt policy language about using electronic communication to notify parents, guardians and employees within 24 hours of a safety threat action that was not a drill. The bill states the communication should be "provided in a manner that communicates relevant facts and details as necessary and useful."
Attachments:
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16.f. Policy EBCB: Emergency Drills
Description:
Based on the passage of HB3584, several policies were identified and resulted in revisions and updates, which include recording and/or reassigning content to a different policy or policy section.
Attachments:
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16.g. Policy EBC: Emergency Plan and First Aid (NEW)
Description:
Based on the passage of HB3584, several policies were identified and resulted in revisions and updates, which include recording and/or reassigning content to a different policy or policy section.
Attachments:
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16.h. Policy EBC/EBCA: Emergency Procedures and Disaster Plans (DELETE)
Description:
Based on the passage of HB3584, several policies were identified and resulted in revisions and updates, which include recording and/or reassigning content to a different policy or policy section.
Attachments:
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16.i. Policy EBBA: First Aid (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
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16.j. Policy GBEB: Communicable Diseases in Schools
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
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16.k. Policy GBEBA: Staff - HIV, AIDS, and HBV (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
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16.l. Policy IFCA: Site Councils
Description:
Internal revisions
Attachments:
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16.m. Policy JHCA/JHCB: Immunization and School Sports Participation (NEW)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
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16.n. Policy JHC: Student Health Services & Requirements (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
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16.o. Policy JHCC: Communicable Diseases - Students (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
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16.p. Policy JHCCA: Students - HIV, HBV or AIDS (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
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16.q. Policy JEA: Compulsory Attendance
Description:
School districts are still required to monitor for non-enrollment and irregular attendance issues and to send related notices in accordance with ORS 339.080, however, as the Oregon Department of Education has recently noticed, citations for compulsory attendance are no longer issued.
Additionally, a violation of compulsory attendance law is no longer a Class C violation, however, a violation of ORS 163.577(1)(c) - failing to supervise a child is still a Class A violation.
Attachments:
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17. 2nd Reading / Adoption on School Board Policies (action required):
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17.a. Policy BCBA: Student Representatives on the Board
Description:
The practice of installing student representative(s) on local school boards has increased, and therefore a desire for more policy and administrative regulation options has been voiced. Oregon does not mandate a student representative, so these recommended policy revisions are optional.
Attachments:
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17.b. Policy CBG: Evaluation of Superintendent
Description:
Required policy. OAR 581-022-2405 requires districts to "adopt and implement personnel policies which address...evaluation procedures".
Attachments:
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17.c. Policy CCG: Evaluation of Administrators
Description:
Required Policy. OAR 581-022-2405 requires districts to "adopt and implement personnel policies which address...evaluation procedures." As a reminder, the district should review employment contracts before adopting to ensure there is no conflicting language. Many of the legal requirements in this policy apply only to those who meet the definition of administrator in ORS 342.815.
Attachments:
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17.d. Policy EBBB: Injury or Illness Reports
Description:
OSBA recently reviewed this policy and made additional changes to more closely match OSHA rules and guidance language.
Attachments:
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17.e. Policy JGAB: Use of Restraint or Seclusion
Description:
The procedures for responding to an incident of restraint or seclusion are found in ORS 339.294 and were amended by SB 1024. These amended procedures are represented in the recommended changes to this policy and AR. These changes are a result of the adopted language from the bill related and the revised OARs recently adopted by the State Board.
Attachments:
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18. Informational Only:
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18.a. Policy DJC-AR: Exemptions from Competitive Bidding and Special Procurements
Description:
This proposed administrative regulation has been updated and continues to provide guidance for procurements which are exempt from competitive bidding or are special procurements.
Attachments:
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18.b. Policy DJCA-AR: Personal Services Contract (DELETE)
Description:
OSBA recommends deleting this policy and replacing it with the new proposed version of DJC & DJC-AR.
Attachments:
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18.c. Policy EBBA-AR: First Aid - Infection Control (DELETE)
Description:
Based on the passage of HB3584, several policies were identified and resulted in revisions and updates, which include recording and/or reassigning content to a different policy or policy section.
Attachments:
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18.d. Policy GBEB-AR: Communicable Diseases in Schools
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
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18.e. Policy IFCA-AR: School Site Councils
Attachments:
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18.f. Policy JHCC-AR: Communicable Diseases - Student (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
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18.g. Policy KL/GBM-AR: Public Complaint Procedure
Description:
Internal revisions.
Attachments:
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19. Comments from the Audience about Agenda & Non Agenda Items
Description:
"A person speaking during the designated portion of the agenda for public comment may offer objective criticism of district operations and programs. The Board will not hear comments regarding any individual district staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Complaints for consideration of a legitimate complaint involving a staff member. A commendation involving a staff member should be sent to the superintendent, who will forward it to the employee, a supervisor and the Board."
The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. Public Comments: The Board will accept public comments for the July 25th, 2024 meeting. The Board is committed to the public comment process and will consider all public comment seriously. Public Comments for virtual meetings will continue to follow School Board Policy BDDH - Public Participation in Board Meetings. Public Comment Options: Sign-up to speak at the meeting: A sign-up form will be available for those wishing to speak to the school board in person. Comments will follow District Policy with up to 3 minutes allotted per person to speak. To submit written comments: Please send an email to publiccomments@nwasco.k12.or.us. Deadline to submit written comments is Wednesday, July 24th, 2024 by 4:00 PM. Public comments submitted after the deadline will be included in the next Regular School Board Meeting agenda. Sign-up to speak via Zoom Webinar: Please send an email to publiccomments@nwasco.k12.or.us to receive the Zoom Webinar link and added to the speaker list. Comments will follow District Policy with up to 3 minutes allotted per person to speak. Deadline to request the Zoom Webinar link is Wednesday, July 24th, 2024 by 4:00 PM. The Board sincerely appreciates your input, and thanks you for your participation. |
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20. Adjourn the Regular School Board Meeting
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