December 14, 2023 at 6:00 PM - Regular Meeting
| Agenda |
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1. Call Meeting to Order and Pledge of Allegiance
Presenter:
David Jones, Chair
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2. Review / Revision of the Agenda
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3. District Mission / Vision / Values
Description:
Mission Statement: "Educating each student to the highest standards while motivating them to reach their fullest potential and graduating them to be college, career and life ready." Vision Statement: "Our schools are a place where children belong. Each student is known by name, strength, and need, and provided the education and opportunities to achieve success." Our Values: *Striving for Equity, Inclusion, and Belonging * Celebrating Diversity * Engaging the Community * Supporting the Whole Child * Promoting and Achieving Academic Excellence * |
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4. Consent Agenda
Description:
The consent agenda consists of routine items such as previous board minutes, routine personnel actions and routine financial transactions. Normally, there is little or no discussion on these items. |
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4.a. School Board Meeting Minutes from previous meeting
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4.b. Personnel Report
Attachments:
()
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5. Board Action Calendar - Review
Description:
December:
January:
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6. Student / Staff Recognition
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6.a. Colonel Wright Troubadours - Prelude and Musical Performance
Presenter:
Ramona Harwood - Music Teacher
Description:
Songs to be performed: Winter Walk ~ Perfect Winter Day ~ Stille Nacht ~ Cascabeles (Chorus) & Feliz Navidad
Student Performers:
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7. Student Representatives to the Board - Report:
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8. Building Student Representative Reports:
Description:
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9. School Board Sub Committee Reports
Description:
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10. Staff Reports:
Description:
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11. New Business:
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11.a. Presentations / Reports:
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11.a.1. Presentation: Alternative School Status
Presenter:
Donna Sholtis, Principal
Attachments:
()
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11.a.2. Superintendent's Report
Presenter:
Dr. Carolyn Bernal, Superintendent
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11.a.2.a. Update and approval: School Site Council Operating Plans
Presenter:
Carolyn Bernal, Superintendent
Attachments:
()
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11.a.3. Chief Financial Officer's Report
Presenter:
Kara Flath, CFO
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11.a.3.a. Financial Statements:
Attachments:
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11.a.3.b. Student Enrollment:
Attachments:
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11.a.4. Board Attorney's Report
Presenter:
Jason Corey, Board Attorney
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12. Discussion / Action Items:
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12.a. Presentation / Action Item: Early Literacy Plan
Presenter:
Shannon Brennan, Director of TLA
Description:
As part of the Early Literacy Grant the District is applying for, the Early Literacy Plan component must be presented and approved by the School Board in an open meeting with an opportunity for public comment.
Attachments:
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12.b. Action Item: 2022-2023 Student Investment Account Annual Report
Presenter:
Shannon Brennan, Director of TLA
Attachments:
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12.c. Action Item: Acceptance of Election Results for the November 7th, 2023 Special Election.
Presenter:
Carolyn Bernal, Superintendent
Attachments:
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12.d. Action Item: Approve Adult Meal Rates
Presenter:
Kara Flath, CFO
Attachments:
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12.e. Action Item: Approve Surplus Items
Attachments:
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13. 1st Reading on School Board Policies (informational only):
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13.a. Policy GCBDA/GDBDA: Family Medical Leave
Description:
During the 2023 Legislative Session, multiple bills were passed amending Paid Family Medical Leave Insurance (PFMLI) and the Oregon Family Leave Act (OFLA). Additionally, administrative rules have been implemented. The changes to these policies reflect those amendments. These leave laws apply differently to districts based on the number of employees that a district has.
Attachments:
()
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13.b. Policy LBE: Public Charter Schools
Description:
Some changes to law governing attendance at virtual public charter schools have become effective with passing of House Bill 3204 (2023). Districts may still deny enrollment if more than three percent of students residing in the district are attending a virtual public charter school not sponsored by the district. However, there are several permanent changes, two of which include a requirement to complete the percentage calculation at least twice each year and a decision by a district to not give approval requires notice to be issued by the district within 10 calendar days of receiving notice from the parent of intent to enroll their student. Such notice must now include information about the calculations which supports denial, in addition to the existing requirements to provide information about the right to appeal to the State Board and other online options available to the student (read Oregon Revised Statue [ORS] 338.125 as amended by HB 3204).
Additionally, a student is now not required to gain approval from the district where the student now resides, if the student enrolled in a virtual public charter school while living in another school district, and has maintained continuous enrollment in that school since moving into the district where the student currently resides (HB 3204). A second bill, Senate Bill 767 (2023), created new law added to Chapter 338 governing the operation of a non-virtual public charter school by a public charter school in a non-sponsoring school district and revised ORS 332.158. The bill does exempt schools in operation prior to the effective date of the new law, if other requirements outlined in the new provisions are met. Both of these new bills are effective now.
Attachments:
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13.c. Policy LBEA: Resident Student Denial for Virtual Public Charter School Attendance (**New Policy**)
Description:
**Note: This policy is required if the district plans to deny enrollment of a student to attend a virtual public charter school. OAR 581-026-0007.
Some changes to law governing attendance at virtual public charter schools have become effective with passing of House Bill 3204 (2023). Districts may still deny enrollment if more than three percent of students residing in the district are attending a virtual public charter school not sponsored by the district. However, there are several permanent changes, two of which include a requirement to complete the percentage calculation at least twice each year and a decision by a district to not give approval requires notice to be issued by the district within 10 calendar days of receiving notice from the parent of intent to enroll their student. Such notice must now include information about the calculations which supports denial, in addition to the existing requirements to provide information about the right to appeal to the State Board and other online options available to the student (read Oregon Revised Statue [ORS] 338.125 as amended by HB 3204). Additionally, a student is now not required to gain approval from the district where the student now resides, if the student enrolled in a virtual public charter school while living in another school district, and has maintained continuous enrollment in that school since moving into the district where the student currently resides (HB 3204). A second bill, Senate Bill 767 (2023), created new law added to Chapter 338 governing the operation of a non-virtual public charter school by a public charter school in a non-sponsoring school district and revised ORS 332.158. The bill does exempt schools in operation prior to the effective date of the new law, if other requirements outlined in the new provisions are met. Both of these new bills are effective now.
Attachments:
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13.d. Policy EEACE: Loading and Unloading (NEW POLICY)
Attachments:
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14. Informational Only:
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14.a. Policy GCBDA/GDBDA-AR(1): Family Leave
Description:
During the 2023 Legislative Session, multiple bills were passed amending Paid Family Medical Leave Insurance (PFMLI) and the Oregon Family Leave Act (OFLA). Additionally, administrative rules have been implemented. The changes to these policies reflect those amendments. These leave laws apply differently to districts based on the number of employees that a district has.
Attachments:
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14.b. Policy IHGA-AR: Alternative Activities to Earn Credit
Attachments:
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14.c. Policy GCBDA/GDBDA-AR(5): Sample Letter to Employee - FMLA/OFLA/PFMLA Leave
Description:
This AR is a sample cover letter to an employee notifying them the employer is treating a request for leave as a request for FMLA and/or OFLA leave (either paid or unpaid), or Paid Family Medical Leave Act that will reduce the employee’s FMLA and/or OFLA leave entitlement.
This letter, along with other required notifications, is mailed to the employee within five working days after receiving enough information to determine whether the leave qualifies under FMLA or OFLA.
Attachments:
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14.d. Policy KL/GBM-AR: Public Complaint Procedure
Description:
Revisions to this AR were completed internally by the Board's Attorney and District Staff to help clarify the complaint process.
Attachments:
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15. Comments from the Audience about Non Agenda Items
Description:
Public Comments: The Board will accept public comments for the December 14th, 2023 meeting. The Board is committed to the public comment process and will consider all public comment seriously. Public Comments for virtual meetings will continue to follow School Board Policy BDDH - Public Participation in Board Meetings.
Public Comment Options: Sign-up to speak at the meeting: A sign-up form will be available for those wishing to speak to the school board in person. Comments will follow District Policy with up to 3 minutes allotted per person to speak. To submit written comments: Please send an email to publiccomments@nwasco.k12.or.us. Deadline to submit written comments is Wednesday, December 13th by 4:00 PM. Public comments submitted after the deadline will be included in the next Regular School Board Meeting agenda. Public Comments via Zoom Webinar: For those wishing to make a public comment virtually, please send an email to Cindy Miller at publiccomments@nwasco.k12.or.us by Wednesday, December 13th, 2023 no later than 4:00 PM, with your name, screen name and phone number you will be joining the meeting with. You will receive a link to join the meeting and will be placed in the waiting room until your name is called. Comments are limited to 3 minutes. The Board sincerely appreciates your input, and thanks you for your participation. |
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16. Adjourn the Regular School Board Meeting
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