July 21, 2016 at 6:00 PM - Regular Meeting
Agenda |
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1. Call Meeting to Order and Pledge of Allegiance
Presenter:
Carol Roderick, Chair
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2. District Mission / Vision Statement
Description:
Mission Statement “Graduating all students to be college and career ready; challenging, inspiring, and empowering them to be healthy and productive citizens.” Vision Statement “North Wasco is a premier school district. We provide students a rigorous and relevant education with schools performing academically in the top 5% of the nation. Our students are inspired by a talented, innovative, and highly effective staff that values continuous professional growth. Our district graduates citizens who are ethical and motivated to achieve their limitless potential. North Wasco is fully embraced by the community, reflecting its health and well being.” |
3. Comments from the Audience about Non Agenda Items
Description:
Speakers may offer objective criticism of district operations and programs but the board will not hear complaints concerning specific district personnel. The chair will direct the visitor to the appropriate means for board consideration and disposition of legitimate complaints involving individuals.
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4. Special Consent Agenda - Approve Special July Board Organizational Designations
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5. Consent Agenda
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5.a. Approve the Budget Hearing and School Board Meeting Minutes from June 16th, 2016
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5.b. Personnel Report
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5.c. Approve for 2nd Reading and Adoption, School Board Policies (as presented in I below)
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6. Old Business Discussion / Action:
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6.a. Action Item: Election for Chair – ORS 332.040 (2)
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6.b. Action Item: Election for Vice Chair – ORS 332.040 (2)
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6.c. Action Item: Appoint Board Member(s) to: Education Foundation Executive Board, Community Outreach Team, District 21 Wellness Committee
Description:
Board members will need to either re-appointed or a new Member appointed to the District Committees listed. Current Board Members on committees are as follows: Education Foundation (Lori McCanna); COT (John Nelson); District 21 Wellness Committee (John Nelson and Kathy Ursprung)
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7. New Business Discussion / Action:
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7.a. Presentations / Reports:
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7.a.1. Superintendent's Report
Presenter:
Candy Armstrong
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7.a.1.a. Report: Middle College concept update
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7.a.1.b. Informational: Board / Admin Retreat Agenda - August 13th, 2016
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7.a.2. Chief Financial Officer's Report
Presenter:
Randy Anderson
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7.a.2.a. Financial Statements:
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7.a.3. Board Attorney's Report
Presenter:
Jason Corey
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7.a.4. Human Resources Report
Presenter:
Bob Dais
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8. Discussion / Action Items:
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8.a. Action Item: Accept resignation from Eric Nerdin, Zone 5, Board member
Description:
Board Policy BBC: Board Member Resignation (...The Board will announce the resignation and declare the vacancy at its next regular meeting.The Board will determine the procedures to be used in filling the vacancy. The Board may begin a replacement process and select a successor prior to the effective date of resignation; however, the actual appointment shall not be made before the resignation date.)
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8.b. Action Item: Approve Resolution #15-16-16 - Adopting a Supplemental Budget and Making Appropriations within the Federal Programs Fund.
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8.c. Action Item: Declare school bus #15 and school bus #2 as surplus.
Description:
As part of the bus replacement rebate program.
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8.d. Action Item: Approve the Memorandum of Understanding with Mosier Middle School
Presenter:
Randy Anderson
Description:
This MOU extends the terms of the expired charter until August 31st, 2016 or the date that approval is received from ODE. This will allow the MMS to continue to receive and expend state school fund payments from the District.
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8.e. Action Item: Approve for the 2016-2017 school year up to 14 hours of emergency school closures due to adverse weather conditions and facilities failure
Description:
Based on the Oregon Revised Statutes for Required Instructional time, each school district shall ensure that at least 92% of all students in the district and at least 80% of all students at each school operated by the district are scheduled to receive annually the minimum hours of instruction (Grade 12 = 966 hours; Grades 9-11 = 990 hours and Grades K-8 = 900 hours). For the 2016-2017 school year, up to 14 hours for emergency school closures due to adverse weather conditions and facilities failure may be included in the district’s calculation of instruction only by approval of the local school board.
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8.f. Action Item: Out of State Travel Request - Dry Hollow Elementary
Description:
The Positive Discipline in the Classroom training is a continuation of the Trauma Informed Care work the District is currently implementing. The State ACEs Collaboration Team has reviewed and found this training to be a 'best practices / best strategies' program and highly recommended District's to attend with teachers.
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8.g. Action Item: Out of State Travel Request - Colonel Wright Elementary
Description:
The Positive Discipline in the Classroom training is a continuation of the Trauma Informed Care work the District is currently implementing. The State ACEs Collaboration Team has reviewed and found this training to be a 'best practices / best strategies' program and highly recommended District's to attend with teachers.
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8.h. Action Item: Out of State Travel Request - The Dalles High School
Description:
Dusty Long, CTE (Computers / ITS) teacher at The Dalles High School, is requesting to attend the DefCon Convention in Las Vegas, as part of the CTE Perkins grant requirements. This training will help increase and update his class course planning and instruction in Cyber Security.
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8.i. Action Item: Approve Out of State Travel - TDHS Athletics
Description:
The Dalles High School Cross Country Team is requesting to attend a meet in Coeur d'Alene, Idaho in the Fall of 2016. This meet will be held in Idaho on the weekend of Sept 16th, - 18th, 2016.
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8.j. Action Item: 2nd Reading/Adoption of School Board Policies
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8.j.1. Action Item: Policy DJC - Bidding Requirements (No additional changes recommended)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be re-adopted with no additional changes to North Wasco's original policies and procedures.
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8.k. Informational: 1st Reading on School Board Policies (no action is required at this time)
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8.k.1. Informational Only: Policy DJC-AR - Special Procurements and Exemptions from Competitive Bidding (changes)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be re-adopted with additional changes to North Wasco's original policies and procedures. In the April 2016 OSBA Policy Updates, additional changes were recommended. A change in Oregon Revised Statute (ORS) 279B.065 Small Procurements, increased the limit for small procurements from $5,000 to $10,000. This change is highly recommended to reflect the change in the ORS.
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8.k.2. 1st Reading: Policy DJCA - Personal Services Contracts (revisions recommended)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be revised and re-adopted with revisions/ changes to North Wasco's original policies and procedures.
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8.k.3. Informational: Policy DJCA-AR - Personal Services Contract (recommended to DELETE this version)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy AR version was recommended to be deleted from North Wasco's original policies and procedures.
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8.k.4. Informational: Policy DJCA-AR - Personal Services Contract (New AR recommended to replace original)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy AR version was recommended to replace the original AR in North Wasco's original policies and procedures.
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8.k.5. 1st Reading: Policy DJFA - Credit Cards (No changes recommended)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be re-adopted with no recommended changes from North Wasco's original policies and procedures.
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8.k.6. Informational: Policy DJFA-AR - Authorization for Payroll Deduction (Recommended to be DELETED)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy AR was recommended to be deleted from North Wasco's original policies and procedures.
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8.k.7. 1st Reading: Policy DJG - Vendor Relations (changes recommended)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be revised and re-adopted from North Wasco's original policies and procedures.
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8.k.8. 1st Reading: Policy DLB- Salary Deductions (Legal updates revised)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be revised and re-adopted from North Wasco's original policies and procedures.
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8.k.9. 1st Reading: Policy DLBA - Advance Payments (No changes recommended)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be re-adopted with no changes from North Wasco's original policies and procedures.
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8.k.10. 1st Reading: Policy DLC - Expense Reimbursements (Legal references updated)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be revised and re-adopted from North Wasco's original policies and procedures.
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8.k.11. Informational: Policy DLC - AR - Staff Expense Reimbursement (changes recommended)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy AR was recommended to be revised and re-adopted from North Wasco's original policies and procedures.
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8.k.12. 1st Reading: Policy DM - Cash in District Buildings
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be re-adopted from North Wasco's original policies and procedures.
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8.k.13. 1st Reading: Policy DN - Disposal of District Property
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be re-adopted from North Wasco's original policies and procedures.
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8.k.14. 1st Reading: Policy EFAA-AR: Reimbursable School Meals and Milk Program (required changes)
Description:
The Oregon Department of Education (ODE) made an organizational decision that all civil rights complaints concerning the child nutrition program must be sent to the director of Child Nutrition Programs, and not the Civil Rights coordinator. Changes to this AR will reflect ODE's decision.
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8.k.15. 1st Reading: Policy JG - Student Discipline (Required changes)
Description:
Changes to this policy is required based on response to legal cases and conversations at a recent School Law Conference. OSBA has revised the language reflecting the required changes.
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8.k.16. 1st Reading: Policy KL/GMB - Complaint Procedure
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be revised and re-adopted from North Wasco's original policies and procedures. In addition, OSBA revised this policy in January 2016 as a responds to additional requests from OSBA members for more guidance to boards. OSBA policy, labor and legal departments met and added recommended language. Revisions to this policy reflect the highly recommended language from OSBA.
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8.k.17. Informational: Policy KL- AR - Complaint Procedure
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy AR was recommended to be revised and re-adopted from North Wasco's original policies and procedures. In addition, OSBA has responded to members request to include more guidance in the AR. The changes noted in this AR is in combination with the policy rewrite and the January 2016 OSBA policy updates.
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8.k.18. 1st Reading: KA/KAA - District-Community Relations Goals and Objectives
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be re-adopted without changes from North Wasco's original policies and procedures.
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8.k.19. 1st Reading: Policy KAB - Parental Rights
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be re-adopted from North Wasco's original policies and procedures. The changes noted are to update the legal references only.
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8.k.20. Informational: Policy KAB-AR - Parental Rights (changes recommended)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy AR was recommended to be revised and re-adopted from North Wasco's original policies and procedures.
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8.k.21. 1st Reading: Policy KBA - Public Records (Changes recommended)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be revised and re-adopted from North Wasco's original policies and procedures.
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8.k.22. Informational: Policy KBA AR (1) - Public Records
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy AR was recommended to be re-adopted from North Wasco's original policies and procedures.
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8.k.23. Informational: Policy KBA-AR (2) - Request for Documents
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy AR was recommended to be re-adopted from North Wasco's original policies and procedures.
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8.k.24. 1st Reading: Policy KBCA - News Releases (no changes)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be re-adopted from North Wasco's original policies and procedures.
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8.k.25. 1st Reading: Policy KGB - Public Conduct on District Property (changes recommended)
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be revised and re-adopted from North Wasco's original policies and procedures. Additional revisions are included based on OSBA's Policy Updates as of June 2016 to reflect the 2016 Legislature's passing of HB 4066 (Unmanned Aircraft System - UAS- aka DRONE).
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8.k.26. 1st Reading: Policy ECACB - Unmanned Aircraft System (UAS) a.k.a. DRONE (New Policy)
Description:
The 2016 Legislature passed House Bill 4066 and requires Districts that choose to operate a UAS as part of the district curriculum, to adopt policies for the use, storage and accessing, and the sharing and retention of data resulting from the operation of UAS. This legislation is effective January 1sdt, 2017. OSBA drafted this conditionally required policy that addresses district and third party use of a UAS. Additional information and an FAQ will be released by OSBA soon.
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8.k.27. 1st Reading: Policy KGC / GBK/JFCG - Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems
Description:
As part of the District's Policy Rewrite with the Oregon School Boards Association, this policy was recommended to be revised and re-adopted from North Wasco's original policies and procedures. In addition, this policy was added to Section K and Section J. (Currently in Section G and will be revised).
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8.k.28. Informational Only: Opportunity to review School Student & Staff Handbooks.
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9. Adjourn the Regular School Board Meeting
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