July 20, 2023 at 6:30 PM - Organization Meeting
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I. CALL TO ORDER
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I.A. Pledge of Allegiance
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I.B. Oath for new board members
Description:
Tom Dole | Position 1
Barbara Crawford | At Large, Position 2 |
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I.C. Election of Officers for 2023-2024 School Year
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I.C.1. Board Chair
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I.C.2. Board Vice-Chair
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II. RECOGNITION OF VISITORS
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III. ADJUSTMENTS TO AGENDA
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IV. AWARDS, RECOGNITION, AND CORRESPONDENCE
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V. PRESENTATIONS TO THE BOARD
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VI. CONSENT AGENDA
Description:
The following items could be approved as part of the Consent Agenda. Any Board member who wishes to remove an item from the Consent Agenda should make that request at this time.
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VI.A. HR Staffing Updates
Description:
Employment of Nathan Rose | Behavior Interventionist (Douglas)
Employment of Haley McGee | Behavior Interventionist (Douglas) Employment of Autumn Mann | Behavior Interventionist (Douglas) Employment of Michelle Mackenzie | Behavior Interventionist (Douglas) Employment of Calie Mitchell | Behavior Interventionist (Douglas) Employment of Christina Golden | Behavior Interventionist (Douglas) Employment of Marlene Garcia | Behavior Interventionist (Douglas) Employment of Allen Sjogren | Behavior Interventionist (Douglas) Employment of Marcus Vela | Behavior Interventionist (Douglas) Employment of Elisabeth Payne | Behavior Interventionist (Douglas) Employment of Oswald Fett | Behavior Interventionist (Douglas) Employment of David Maloney | Occupational Therapist (Douglas) Employment of Claire Silverman | Speech Language Pathologist (Douglas) Employment of Brittany Young | Speech Language Pathologist (Douglas) Employment of Mark Moran | Speech Language Pathologist (Douglas) Employment of Brooke Ekman | Speech Language Pathologist (Jackson) Employment of Rachel Garner | Speech Language Pathologist (Jackson) Employment of Rebecca Meador | Occupational Therapist (Jackson) Employment of Kimberly Krutsch | Physical Therapist (Jackson) Resignation of Jeanne Chouard | Speech Language Pathologist (Jackson) Resignation of Misty Morningstar | Registered Nurse (Douglas) Resignation of Fatemah Gaedecke | Teacher - EI/ECSE (Douglas) |
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VI.B. Minutes of the Regular Meeting: June 15, 2023
Attachments:
()
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VI.C. Policy: Second Reading & Adoption
Description:
GCBDF/GDBDF - Paid Family Medical Leave Insurance *, Version 2 (board approval)
IGBHD - Program Exemptions**, (board approval) JGE - Expulsion**, (board approval) JHCD/JHCDA - Medications (board approval) KL- Public Complaint Procedure (board approval) |
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VI.D. Designate Analicia Nicholson as Chief Executive Officer/Clerk
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VI.E. Designate Venice Anderson as Deputy Clerk
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VI.F. Designate Analicia Nicholson and Venice Anderson as Co-Custodians of Funds
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VI.G. Authorize Facsimile Signature of Venice Anderson and Analicia Nicholson
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VI.H. Appoint Analicia Nicholson as Budget Officer
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VI.I. Designate Venice Anderson as District Election Authority
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VI.J. Designate Wells Fargo Bank, and Umpqua Bank, as Bank Depositories
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VI.K. Designate Neuner, Davidson, and Cooley as Auditor
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VI.L. Authorize Investment of Funds with Local Government Investment Pool, Wells Fargo Bank, US Bank, and Umpqua Bank
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VI.M. Form O - Public Employee Dishonesty Liability Coverage $100,000 per loss
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VI.N. Appoint Oregon School Boards Association & Hungerford Law Firm LLP as Labor Relations Consultants
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VI.O. Appoint Zolezzi Insurance as Insurance Agent of Record
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VI.P. Appoint Analicia Nicholson as Person Designated to Represent Douglas ESD in Matters Pertaining to AHERA (Asbestos Hazard Emergency Response Action)
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VI.Q. Appoint Dole, Coalwell, Clark, Mountainspring, Mornarich, Aitken PC, and Hungerford Law Firm as General Legal Counsel
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VI.R. Appoint Bryan Hinson as Safety Officer
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VII. SUPERINTENDENT'S REPORT
Presenter:
| Analicia Nicholson, Superintendent
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VIII. DEPUTY SUPERINTENDENT REPORT
Presenter:
| Bryan Hinson, Deputy Superintendent
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IX. HR UPDATE
Presenter:
| Holly Hill, HR Director
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X. FISCAL OVERVIEW
Presenter:
| Venice Anderson, CFO
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XI. INFORMATION ITEMS
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XI.A. Monthly Program Update
Presenter:
| Analicia Nicholson, Superintendent
Description:
The month's update will include a program spotlight of the ESD.
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XI.B. Policy | 1st Reading
Presenter:
| Analicia Nicholson, Superintendent
Description:
DD | Funding Proposals and Applications (board approval)
DD-AR | Funding Proposals and Applications (board review) DE/DEB/DEC | Grant Proposals and Applications (delete)
Attachments:
()
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XI.C. Douglas ESD Organization Chart
Presenter:
Analicia Nicholson, Superintendent
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XII. ACTION ITEMS
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XII.A. 2023-24 Board Meeting schedule
Description:
The board will review and vote on the 2023-24 Board of Directors meeting schedule and review the proposed board professional development and upcoming conferences.
Attachments:
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XII.B. Board | Superintendent Working Agreement
Description:
At the first meeting in July of any year, the Douglas Education Service District Board shall organize, review and adopt the Board's Superintendent's Working Agreement.
Attachments:
()
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XII.C. 2024-25 Budget Calendar
Presenter:
Venice Anderson, CFO
Description:
Each year the board will adopt a Budget Calendar. A budget calendar for 2024-25 has been drafted that follows the established pattern.
Attachments:
()
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XII.D. Board Member Committee Assignments 2023-24
Description:
No committee may have more than three members, since four would constitute a quorum. The law states official actions of the Board must be done by the full Board. Thus, a committee is advisory, and reports to the Superintendent. It can do work and make a report, but it is the full Board that acts.
PREVIOUS FY (2022-2023) Sub-Committee Assignments
Negotiations Committee: Gayl Bowser | Harry McDermott | Gina Stewart Facilities Committee: Mike Keizer | Harry McDermott | Meredith Bliss Policy Committee: Mike Keizer | Chris Rusch | Anita Cox Superintendents Evaluation: Anita Cox | Mike Keizer | Harry McDermott |
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XII.E. Appoint a board member to serve on the OAESD Governance Committee
Description:
Will serve on committee along with the Superintendent.
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XIII. FOR THE GOOD OF THE ORDER
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XIV. ANNOUNCEMENTS
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XIV.A. SW Leadership Conference: August 14, 2023 | UCC Danny Lang Center
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XIV.B. Next Meeting: August 17, 2023 | 6:30pm | Ford Conference Room
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XIV.C. Douglas ESD In-Service: September 1, 2023 | Seven Feathers Convention Center
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XIV.D. OSBA's 77th Annual Convention | November 9-11, 2023 | Portland
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XIV.E. Association of Educational Service Agencies | Nov. 29-Dec. 1 | Anaheim,CA
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XV. OTHER BUSINESS
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XVI. ADJOURN
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