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July 26, 2012 at 8:00 AM - July Organizational Meeting

Agenda
I. CALL TO ORDER
I.A. Administer Oath of Office
I.B. Election of Officers for 2012-13 School Year
I.B.1. Chair
I.B.2. Vice-Chair
I.B.3. Approval of 2012-13 DESD Leadership Assignments
II. RECOGNITION OF VISITORS
Description:  Audience input:  Subject matter and appropriate placement on the agenda.  This time allows the Board to consider subject matter from the public and place an item on the agenda.
III. AWARDS, RECOGNITION AND CORRESPONDENCE
IV. ADJUSTMENTS TO AGENDA
Description:  Additions or corrections to the agenda can be made at this time.
V. CONSENT AGENDA
Description:  The following items could be approved as part of the Consent Agenda.  Any Board member who wishes to remove an item from the Consent Agenda should make that request at this time.
V.A. Minutes of regular meeting June 14, 2012
Attachments: (1)
V.B. Board Superintendent Working Agreement
Description:  At the first meeiting in July of any year, the Douglas Education Service District (DESD) Board shall organize, review and adopt the Board's Superintendent Working Agreement.
Attachments: (1)
V.C. Designate George Murdock as Chief Executive Officer/Clerk
V.D. Designate Barbara Taylor as Deputy Clerk
V.E. Designate George Murdock and Barbara Taylor as Co-Custodians of Funds
V.F. Authorize Facsimile Signature of Barbara Taylor
V.G. Appoint George Murdock as Budget Officer
V.H. Designate Barbara Taylor as District Election Authority
V.I. Designate Wells Fargo Bank as Bank Depository
V.J. Authorize Investment of Funds with Local Government Investment Pool and Wells Fargo Bank
V.K. Form O - Public Employee Dishonesty Liability Coverage $100,000 per loss
V.L. Appoint Dole, Coalwell, Clark, Mountainspring, Mornarich and Aitken PC as General Legal Counsel
V.M. Appoint Oregon School Boards Association as Labor Relations Consultant
V.N. Designate Employees Exempt from Bargaining Unit
V.O. Appoint Zolezzi Insurance as Insurance Agent of Record
V.P. Appoint George Murdock as Person Designated to Represent Douglas ESD in Matters Pertaining to AHERA (Asbestos Hazard Emergency Response Action)
Description: 
Proposed Resolution
BE IT RESOLVED, the items listed above are approved under the Consent Agenda
VI. SUPERINTENDENT'S REPORT
Attachments: (1)
VII. FISCAL OVERVIEW
VII.A. Financial Summary and Cash Flow
Description:  The financial summary and cash flow to date is presented for review.
Attachments: (2)
VIII. INFORMATION ITEMS
VIII.A. Personnel Update
Description:  The update reports new hires and current recruitment efforts.
Attachments: (1)
VIII.B. Board Member Committee Assignments
Description:  The Board may decide which committees to organize and how to organize them except that no committee can have more han three members since four would constitute a quorum. The law states official actions of the Board must be by the full Board. Thus, a committee is advisory. It can do work and make a report but it is the full Board that acts.

2011-12 Current Committees
    • Negotiations Committee: Patrick Starnes, Hank Perry, Harry McDermott
    • Facilities Committee: Hank Perry, Patrick Starnes, Bernis Wagner
    • Personnel Committee: Ferne Healy, Patrick Starnes, Bernis Wagner
    • Policy Committee: Gary Kinnett, Harry McDermott, Donna Murray
    • Superintendents Evaluation: Ferne Healy, Bernis Wagner, Hank Perry
 
VIII.C. First Reading 2012-13 Budget Calendar
Description:  Each year the board will adopt a Budget Calendar. A budget calendar for 2012-13 has been drafted that follows the pattern established this year.
Attachments: (1)
VIII.D. Board Professional Development 2012-13
Description:  We will be asking for tentative commitments for the year so we can begin building a schedule that meets everyone’s needs and interests and fits within our adopted budget parameters.
Attachments: (2)
IX. ACTION ITEMS
IX.A. Board Policy: New Policy 2307 Staff Dress and Grooming
Description:  Policy addresses the expectation of staff members dress and grooming professionalism for the district.

Proposed Resolution
BE IT RESOLVED that the DESD Board of Directors adopts New Policy 2307 Staff Dress and Grooming.
Attachments: (1)
IX.B. Revised Mileage Reimbursement Administrative Rule (AR):
Description:  Adoption of a mileage reimbursement administrative rule (AR) which is consistent with IRS regulations and is equitable to all DESD staff while also being relatively uncomplicated to understand and calculate. The administrative rule establishes a “primary duty station” for all employees. This will be considered the place of business to and from which mileage is calculated for reimbursement.

Proposed Resolution
BE IT RESOLVED that the DESD Board of Directors adopts the revised Mileage Reimbursment Administrative Rule (AR) for policy 2335 Travel.
Attachments: (1)
X. FOR THE GOOD OF THE ORDER
X.A. From the Board/Others
XI. ANNOUNCEMENTS
XI.A. Southwest Oregon Leadership Conference - August 6-7, 2012 Seven Feathers, Canyonville OR
Attachments: (1)
XI.B. Next Board Meeting August 16, 2012,  Douglas ESD
XI.C. All Staff Back to School August 30, 2012 9am @ UCC Jacoby Auditorium
XII. OTHER BUSINESS
XIII. ADJOURN
Description: 



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