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June 3, 2020 at 6:00 PM - Regular Board Meeting

Agenda
I. 6:00 p.m. Regular Board Meeting:
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I.1. NOTICE:  Public comment will be received via email.  In an effort to reduce the spread of coronavirus COVID-19 and in compliance to the Governor's Stay Home, Save Lives Executive Order, this meeting will be held virtually and there will not be in-person public comment. 

Send public comment via email to board@4j.lane.edu.
* Clearly label the subject line as: "Public Comment" 
* Public comment received prior to the start of the board meeting will be published in board materials, linked on the district's website within 48 hours of the board meeting. 

The board will read, review and consider all public comment.
The district has a board policy for filing a formal complaint against an individual. Please contact the Superintendent's Office at 541-790-7706 for more information about submitting a formal complaint.
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II. Call to Order, Roll Call, Flag Salute, Land Acknowledgement
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III. Agenda Review
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IV. Introduction of Guests and Superintendent’s Report
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V. Comments by Board Chair
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VI. Receive Reports from High School Student Representatives
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VII. Conduct a Public Hearing on the 2020-21 Budget 
Staff:  Cydney Vandercar, Assistant Superintendent for Administrative Services and Andrea Belz, Director of Financial Services
Presenter:  Anne Marie Levis, Chair
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Description:  In accordance with Oregon's Local Budget Law, the District has held four Budget Committee meetings this year, beginning in January, to review, discuss, revise and approve the 2020-21 budget.  A public comment period was offered at each of the budget meetings.

On May 20, 2020, the budget committee approved the 2020-21 proposed budget and then sent it to the 4J Board of Directors for adoption.  

This hearing is on the 2020-21 budget as approved by the Budget Committee on May 20, 2020.  Notice of this budget hearing and the 2020-21 budget totals were published in the Register Guard on ____________

There will be a total of 30 minutes of public comment regarding the 2020-21 budget. Individual speakers are limited to 3 minutes and cannot give their time to another speaker.  Speakers may offer objective comments or criticism about district operations and programs, however, the board will not hear complaints concerning individual district personnel.  Please contact the Superintendent's office at 541-790-7707 for more information about submitting a formal complaint. 
Attachments: (2)
VIII. Items Raised by the Community - Written Comments Only:  Please email comments to board@4j.lane.edu
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IX. Comments by Employee Groups
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Description:  Employee group representatives are limited to three minutes.
X. Comments and Committee Reports by Individual Board Members
Agenda Item Type:  Information Item
Description:  Each board member is limited to three minutes.
Attachments: (1)
XI. Consent Group - Items for Action
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XI.1. Set the Tuition Rates for the 2020-21 School Year
Presenter:  Kerry Delf, Chief of Staff and Andrea Belz, Director of Finance
Agenda Item Type:  Information Item
Attachments: (1)
XI.2. Adopt Resolution 2019-16 Designating Depositories for School Funds
Presenter:  Cydney Vandercar and Andrea Belz
Agenda Item Type:  Information Item
Attachments: (2)
XI.3. Designate Executive Officer and Budget Officer for Fiscal Year 2019-20
Presenter:  Cydney Vandercar, Assistant Superintendent for Administrative Services and Andrea Belz, Director of Finance
Agenda Item Type:  Information Item
Attachments: (1)
XI.4. Designate Auditor for Fiscal Year 2020-21
Presenter:  Cydney Vandercar, Assistant Superintendent for Administrative Services and Andrea Belz, Director of Finance
Agenda Item Type:  Information Item
Attachments: (1)
XI.5. Designate Clerk and Deputy Clerks for Fiscal Year 2020-21
Presenter:  Cydney Vandercar, Assistant Superintendent for Administrative Services and Andrea Belz, Director of Financial Services
Agenda Item Type:  Information Item
XI.6. Approve Memorandum of Agreement with EEA Relating to Furlough Days
Presenter:  Christine Nesbit, General Counsel
Agenda Item Type:  Information Item
Attachments: (2)
XI.7. Approve Memorandum of Agreement with MAPS Relating to Furlough Days
Presenter:  Christine Nesbit, General Counsel
Agenda Item Type:  Information Item
Attachments: (2)
XI.8. Approve Memorandum of Agreement with OSEA Relating to Furlough Days
Presenter:  Christine Nesbit, General Counsel
Agenda Item Type:  Information Item
Attachments: (2)
XII. Items for Information
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XII.1. Receive an Update on District Response to COVID-19 and Distance Learning
Presenter:  Gustavo Balderas, Superintendent
Agenda Item Type:  Information Item
Attachments: (1)
Time:  20 minutes
XII.2. Bond Update:  North Eugene High School Design
Presenter:  Kyle Tucker, Chief Operations Officer and Ryan Spain, Director of Facilities Management
Agenda Item Type:  Information Item
Attachments: (2)
Time:  10 minutes
XII.3. Student Success Act / Student Investment Account Update
Presenter:  Gustavo Balderas, Superintendent and Charis McGaughy, Assistant Superintendent for Instruction
Agenda Item Type:  Information Item
Attachments: (1)
Time:  5 minutes
XIII. Items for Action
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XIII.1. Consider Budget Reductions and School Program Costs
Presenter:  Gustavo Balderas, Superintendent
Agenda Item Type:  Information Item
Time:  30 minutes
XIV. Items for Action at a Future Meeting
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XIV.1. Consider Adopting Resolution 2021-01 Adopting The 2020-2021 Budget, Making Appropriations, Imposing and Categorizing Taxes
Presenter:  Gustavo Balderas, Superintendent
Agenda Item Type:  Information Item
Attachments: (1)
Time:  10 minutes
XIV.2. Consider Adoption of Proposed Board Policy EBC/EBCA Emergency Procedures and Disaster Plans 
Presenter:  Christine Nesbit, General Counsel
Agenda Item Type:  Information Item
Time:  5 minutes
XIV.3. Policy Revisions & Action Plan â€” Religious Holidays 
Presenter:  Christine Nesbit, General Counsel
Agenda Item Type:  Information Item
Time:  20 minutes
XV. Suggestions by the Board for Consideration of Items at a Future Meeting
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XV.1. Meeting Dates:
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XVI. Adjourn
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