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June 5, 2019 at 7:00 PM - 6:00-6:45 p.m. Executive Session and 7:00 p.m. Regular Board Meeting

Agenda
I. 6:00-6:45 p.m. Executive Session:  The board will convene in executive session to conduct deliberations with persons designated by the governing body to carry on real property transactions, pursuant to ORS 192.660 (2)(e).
Agenda Item Type:  Information Item
Description:  All matters discussed during executive session are confidential and shall not be disclosed by any representative of the news media without authorization by the school board.  Executive sessions are not open to the public.  

Executive sessions involving deliberations with persons designated to carry on labor negotiations, or to consider expulsion of a student or matters pertaining to a student's confidential medical records, are not open to the news media.  
II. 7:00 p.m. Regular Board Meeting:
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III. Call to Order, Roll Call, Flag Salute
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IV. Agenda Review
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V. Introduction of Guests and Superintendent’s Report
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V.1. Student Recognition
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VI. Receive Reports from High School Student Representatives
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VII. Conduct a Public Hearing on the 2019-20 Budget 
Staff:  Cydney Vandercar and Andrea Belz
Presenter:  Alicia Hays, Chair
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Description:  In accordance with Oregon's Local Budget Law, the District has held four Budget Committee meetings this year, beginning in January, to review, discuss, revise and approve the 2019-20 budget.  A public comment period was offered at each of the budget meetings.

On May 20, 2019, the budget committee approved the 2019-20 proposed budget and then sent it to the 4J Board of Directors for adoption.  

This hearing is on the 2019-20 budget as approved by the Budget Committee on May 20, 2019.  Notice of this budget hearing and the 2019-20 budget totals were published in the Register Guard on Wednesday, May 29, 2019.

There will be a total of 30 minutes of public comment regarding the 2019-20 budget. Individual speakers are limited to 3 minutes and cannot give their time to another speaker.  Speakers may offer objective comments or criticism about district operations and programs, however, the board will not hear complaints concerning individual district personnel.  Please contact the Superintendent's office at 541-790-7707 for more information about submitting a formal complaint. 
Attachments: (1)
VIII. Items Raised by the Audience
Agenda Item Type:  Information Item
Description:  There will be a total of 30 minutes of public comment and individual speakers are limited to 3 minutes and cannot give their time to another speaker. If additional public comment is needed, it will be at the end of the meeting. 

Speakers may offer objective comments or criticism about district operations and programs. The district has a board policy for filing a formal complaint against an individual. Please contact the Superintendent's Office at 541-790-7707 for more information about submitting a formal complaint.
IX. Comments by Employee Groups
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Description:  Employee group representatives are limited to three minutes.
X. Comments and Committee Reports by Individual Board Members
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Description:  Each board member is limited to three minutes.
XI. Consent Group - Items for Action
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XI.1. Set the Tuition Rates for the 2019-20 School Year
Presenter:  Kerry Delf and Andrea Belz
Agenda Item Type:  Information Item
Attachments: (1)
XI.2. Adopt Resolution 2019-16 Designating Depositories for School Funds
Presenter:  Cydney Vandercar and Andrea Belz
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XI.3. Adopt Resolution 2019-17 Making Appropriations from the Acceptance of Grant Funds
Presenter:  Cydney Vandercar and Andrea Belz
Agenda Item Type:  Information Item
XI.4. Designate Executive Officer and Budget Officer for Fiscal Year 2019-20
Presenter:  Cydney Vandercar and Andrea Belz
Agenda Item Type:  Information Item
XI.5. Designate Auditor for Fiscal Year 2019-20
Presenter:  Cydney Vandercar and Andrea Belz
Agenda Item Type:  Information Item
Attachments: (1)
XI.6. Approve Contract with PowerSchool for BusinessPLUS
Presenter:  Cydney Vandercar and Andrea Belz
Agenda Item Type:  Information Item
XI.7. Approve Contract with Pacific Office Automation (POA) for Copier Equipment, Maintenance and Supply Services
Presenter:  Cydney Vandercar and Steve Menachemson
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XI.8. Approve Contract for Propane Autogas Delivery Services
Presenter:  Cydney Vandercar and Chris Ellison
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XI.9. Approve 4J Healthy and Safe Schools Plan
Presenter:  Cydney Vandercar and Ryan Spain
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XI.10. Approve Personnel Action
Presenter:  Cydney Vandercar
Agenda Item Type:  Information Item
Attachments: (1)
XII. Items for Information
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XII.1. Receive Superintendent's Evaluation
Presenter:  Alicia Hays, Board Chair
Agenda Item Type:  Information Item
Time:  10 minutes
XII.2. Bond Update: Edison Elementary School
Presenter:  Kerry Delf and Ryan Spain
Agenda Item Type:  Information Item
Time:  10 minutes
XIII. Items for Action
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XIII.1. Approve Resolution 2019-21 - Relating to Coburg Community Charter School's Request To Give Priority Enrollment To Students Residing Within Previously-Established Attendance Boundaries
Presenter:  Charis McGaughy, Christine Nesbit and Oscar Loureiro
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Time:  25 minutes
XIII.2. Approve Revised Board Letter of Support for the Kindness Campaign
Presenter:  Alicia Hays
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Time:  5 minutes
XIV. Items for Action at a Future Meeting
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XIV.1. Consider Initiating the Process for Middle and High School Social Studies Curriculum Adoption
Presenter:  Charis McGaughy and Susan Penrod
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Time:  10 minutes
XIV.2. Consider for Approval the Purchase of Real Property – Community Living & Connections Programs
Presenter:  Ryan Spain and John Brown
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Attachments: (1)
Time:  5 minutes
XIV.3. Consider Board Resolution to Improve Access and Efficiency of Safety Information by Designating the District’s Public Safety Office as a Law Enforcement Agency
Presenter:  Cydney Vandercar and Kerry Delf
Agenda Item Type:  Information Item
Time:  10 minutes
XIV.4. Consider Approving Revisions to Board Working Agreements
Presenter:  Alicia Hays, Chair
Agenda Item Type:  Information Item
Attachments: (2)
Time:  10 minutes
XIV.5. Consider Adopting Resolution 2020-01 Adopting The 2019-2020 Budget, Making Appropriations, Imposing and Categorizing Taxes
Presenter:  Gustavo Balderas, Superintendent
Agenda Item Type:  Information Item
Attachments: (1)
Time:  10 minutes
XIV.6. Approve Revisions to Board Policy GCDA/GDDA – Criminal Records Checks and Fingerprinting
Presenter:  Christine Nesbit
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Time:  5 minutes
XV. Suggestions by the Board for Consideration of Items at a Future Meeting
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XV.1. Meeting Dates:
June 19, 2019 - Regular Meeting
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XVI. Adjourn
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