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June 7, 2017 at 7:00 PM - Regular Board Meeting

Agenda
I. Executive Sessions:

5:15–5:30 Executive Session:  
The board will convene in executive session to consult with counsel concerning the legal right and duties of a public body with regard to current litigation or litigation likely to be filed, pursuant to ORS 192.660 (2)(h) and to consider information or records that are exempt from public inspection, pursuant to ORS 192.660 (2)(f).
All matters discussed during this executive session are confidential and shall not be disclosed by the news media without authorization by the school board.  Executive sessions are not open to the public.

5:30–6:00 p.m. Executive Session:  The board will convene in executive session to conduct deliberations with persons designated by the governing body to carry on labor negotiations, pursuant to ORS 192.660 (2)(d).
All matters discussed during this executive session are confidential and shall not be disclosed by any representative of the news media without authorization by the school board.  Executive sessions are not open to the public

6:00–6:30 p.m. Executive Session:  The board will convene in executive session to evaluate the employment related performance of the chief executive officer, pursuant to ORS 192.660 (2)(i).
All matters discussed during this executive session are confidential and shall not be disclosed by any representative of the news media without authorization by the school board.  Executive sessions are not open to the public.
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II. 6:30-6:55 p.m. Work Session:  Discuss Orientation Plan For New Board Members
Presenter:  Mary Walston, Chair
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III. 7:00 p.m. Regular Board Meeting
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IV. Call to Order, Roll Call, Flag Salute
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V. Agenda Review
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VI. Introduction of Guests and Superintendent’s Report
*  Recognize Student Athletes
*  Recognize 4J Heroes 
*  Recognize Student Board Representatives
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VII. Receive Reports from High School Student Representatives
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VIII. Comments and Committee Reports by Individual Board Members
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Description:  Each board member is limited to three minutes.
IX. Board Chair's Update on Current Issues
Agenda Item Type:  Information Item
Description:  The chair is limited to three minutes.
X. Conduct a Public Hearing on the Proposed 2017-2018 Budget
Presenter:  Mary Walston, Chair
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Attachments: (1)
XI. Items Raised by the Audience
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Description:  There will be a total of 30 minutes of public comment and individual speakers are limited to 3 minutes and cannot give their time to another speaker. If additional public comment is needed, it will be at the end of the meeting. 

Speakers may offer objective comments or criticism about district operations and programs; however, the board will not hear complaints concerning individual district personnel. The district has a board policy for filing a formal complaint against an individual. Please contact the Superintendent's Office at 541-790-7707 for more information about submitting a formal complaint.
XII. Board's Response to Items Raised by the Audience
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XIII. Comments by Employee Groups
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Description:  Employee group representatives are limited to three minutes.
XIV. Items for Information
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XIV.1. Receive an Update on Action Plan to Provide Safe school Environments for Students and Families of All National Origins and Immigration Statuses
Presenter:  Cydney Vandercar, Charis McGaughy, Bernadette Adeniran
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Time:  10 minutes
XIV.2. Receive Information From Community Partners Regarding Community Supports For 4J Students And Families
Presenter:  Carmen Urbina, David Saez, Guadalupe Quinn
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Attachments: (1)
Time:  15 minutes
XIV.3. Receive Information Regarding Fiscal Year 2017 Year-To-Date General Fund Activity
Presenter:  Monica Brown
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Attachments: (3)
Time:  5 minutes
XIV.4. Receive Superintendent's Evaluation
Presenter:  Mary Walston, Chair
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Time:  10 minutes
XV. Consent Group - Items for Action
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XV.1. Approve Purchase Of Five Ford Transit-Style 9-Passenger Vans 
Presenter:  Chris Ellison
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Time:  5 minutes
XV.2. Designate Executive Officer and Budget Officer for Fiscal Year 2017-18
Presenter:  Gustavo Balderas, Superintendent
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Time:  5 minutes
XV.3. Set the Tuition Rates for the 2017-18 School Year
Presenter:  Monica Brown and Cheryl Linder
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Attachments: (1)
Time:  5 minutes
XV.4. Adopt Resolution 2017-05 Designating Depositories for School Funds
Presenter:  Monica Brown
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Attachments: (2)
Time:  5 minutes
XV.5. Adopt Resolution 2017-06 Making Appropriations from the Acceptance of Grant Funds
Presenter:  Monica Brown
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Time:  5 minutes
XV.6. Designate Auditor for Fiscal Year 2017-18
Presenter:  Monica Brown
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Time:  5 minutes
XV.7. Approve School Meal Prices for Fiscal Year 2017-18
Presenter:  Holly Langan
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Attachments: (1)
Time:  5 minutes
XV.8. Designate Clerk and Deputy Clerks for Fiscal Year 2017-18
Presenter:  Monica Brown
Agenda Item Type:  Information Item
Time:  5 minutes
XV.9. Designate Legal Counsel for Fiscal Year 2017-18
Presenter:  Monica Brown
Agenda Item Type:  Information Item
Attachments: (1)
Time:  5 minutes
XV.10. Approve The Purchase Of Property For Sidewalk Easement For The New River Road/El Camino del Rio Elementary School
Presenter:  Harlan Coats
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Time:  5 minutes
XV.11. Grant The City Of Eugene Right-Of-Way For Sidewalks In Front Of The New River Road/El Camino del Rio Elementary School
Presenter:  Harlan Coats
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Time:  5 minutes
XVI. Items for Action
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XVI.1. Approve Recommendations for Admissions of Nonresident Students for 2017-18 (Inter-District Transfers)
Presenter:  Charis McGaughy
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Time:  5 minutes
XVI.2. Approve Resolution 2017-09 Instructional Hours 2017-18
Presenter:  Christine Nesbit
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Time:  5 minutes
XVII. Items For Action At A Future Meeting
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XVII.1. Consider Adopting Resolution 2017-07 Adopting The 2017-2018 Budget, Making Appropriations, Imposing and Categorizing Taxes
Presenter:  Monica Brown
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Time:  5 minutes
XVII.2. Consider Adopting Resolution 2017-08 making Appropriations Resulting from Transfers
Presenter:  Monica Brown
Agenda Item Type:  Information Item
Time:  5 minutes
XVIII. Suggestions by the Board for Consideration of Items at a Future Meeting
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XIX. Adjourn
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