June 20, 2024 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 12:00 pm in order to receive the Zoom meeting link.

Speakers may offer objective criticism of school operations and programs; however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this nature to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website.

ACKNOWLEDGMENT OF BOARD MEMBERS PRESENT: Erin Cramer
PLEDGE OF ALLEGIANCE: Erin Cramer

Description:  Changes to the agenda after posting on June 14, 2024 will be acknowledged:

Added Attachments-
*11.1-05.16.24 meeting minutes-draft
*12.0-Financial Board Report-May 2024
*19.2-June 2024 Enrollment Totals 06.05.24

RECOMMENDED MOTION-AGENDA APPROVAL
I move that the Board approve the agenda as modified.

Description:  This standing agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.  

Description:  The Board will review the two applications received to be the student representatives to the Board for the 2024-25 school year. (possible motion to approve)

Description:  This standing agenda item is for reports from the Stayton, Sublimity and Lyons City Council Liaisons:
Stayton: David Patty
Sublimity: Tass Morrison/Michael Taylor
Lyons: Mike Wagner 

Description:  This standing agenda item is for the Board to receive a monthly report from the Superintendent.

Description:  This standing agenda item is for the Board to receive regular reports from the Director of Teaching & Learning regarding the Student Success Act, Curriculum, Instruction, Professional Development, Grants and other topics relating to student services. This month, the curriculum adoption committees will present recommendations for a new math curriculum for grades K-5 and a new English Language Development (ELD) for grades K-12.

Description: 
RECOMMENDED MOTION-MATH ADOPTION
Motion that the Board accepts the math committee's recommendation and adopts the math curriculum McGraw Hill: Reveal for grades K-5, and OpenStax: College Algebra.

Description:  RECOMMENDED MOTION-ELD ADOPTION
Motion that the Board accepts the English Learner committee's recommendation and adopts the English Language Development curriculum Vista Learning: Get Ready! for grades K-3 and HMH: English 3D for grades 4-12.

Description:  This standing agenda item is to receive regular reports from Licensed and/or Classified Union representatives. 

Description:  The Board Chair will read a prepared statement on behalf of the entire NSSD board. 

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the room's entrance and on the District's website. Those who have completed an Intent to Submit Public Comment form will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  To make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any board member before a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meetings are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.

New Hires (Board Action Required)
Lindsay Fenton: SUB/Special Ed LRC
Aidan King: SHS/Chemistry
Aiden Littau: SHS/Language Arts
Justin Wison-Gabor: SHS/English
Kyle Hughes: SHS/Advanced Math
Karen Macedo: SES/Special Ed SLP
Amanda Vinson: SUB/Reading Specialist
Jennifer Rowan: DO/TOSA: Special Program Coordinator
Genny Siewell: ML/MS English; was on a temporary contract for 2023-24

Resignations 
Sarah Connolly 6/14/2024 SHS Chemistry
Evan Tait 6/14/2024 SHS English; Theater
Maria Paradis 6/14/2024 SMS 4th grade

Description:  The Board needs to approve the following designations and authorizations annually according to Oregon State statute:
•  Chief Administrative Officer-Lee Loving
•  District Clerk-Lee Loving
•  Deputy Clerk-Rhonda Allen
•  Legal Counsel-Garrett Hemann Robertson PC and WESD 
•  Official Auditors for School Year- Accuity, LLC
•  Budget Officer-Lee Loving
•  Custodian of Funds-Rhonda Allen
•  Depositor for School Funds-LGIP, Umpqua Bank 
•  Facsimile Signatures-Lee Loving, Danielle Blackwell and Rhonda Allen
•  Inter-Fund Borrowing Within Fiscal Year-Rhonda Allen

Description:  The Board needs to approve the following authorizations annually according to Oregon State statute.
These grants include the following but are not limited to:
•  Title/ESEA Grant Applications
•  NCLB/eCIP Consolidated Grant Applications
•  Integrated Guidance Grant Applications
•  All State and Federal Grant Applications
•  All Non-Profit Grant Applications

Description:  According to policy JGAB, an annual report of the use of restraint and seclusion during the preceding school year shall be submitted to ODE and the Board as well as posted to the district website.

Description:  In compliance with policy IGBC, federal law and the Oregon Department of Education guidelines, the district shall meet with parents and families to provide information regarding their school’s participation in the Title IA program and its requirements.

Description:  According to ORS 634.705 (5), the governing body of a school district shall adopt a list of low-impact pesticides for use with its integrated pest management plan. The list of products has been included as an attachment to this agenda item. 

Description:  Boards must approve their annual Regular Session Meeting Calendar. 

Description:  RECOMMENDED MOTION-CONSENT AGENDA
Motion that the Board approve the Consent Agenda as {presented} {modified}.

Description:  **The monthly financial report was inadvertently omitted from the agenda when it was posted. It was inserted into the agenda prior to the motion for the excise tax**

As part of the annual designations, the Board must accept the new excise tax rate each year as stipulated by the Oregon Dept. of Revenue (SB 1036).

RECOMMENDED MOTION-EXCISE TAX
NOW THEREFORE BE IT RESOLVED that the North Santiam School District Board approves the Construction Tax Increases as published by the Oregon Department of Revenue for 2024-25, at $1.63 per square foot for residential and $.82 per square foot for non-residential. The Non-Residential maximum per building permit is $40,800.

Description:  GASB 54 requires fund balances to be reported in classifications that comprise a hierarchy based primarily on the extent to which the government is bound to honor constraints on the specific purposes for which amounts in those funds can be spent.

RECOMMENDED MOTION-GASB 54
NOW, THEREFORE, BE IT RESOLVED the Board of Directors for North Santiam School District 29J hereby makes designations of 2023-2024 ending fund balances, as stipulated in Resolution 062024C, in accordance with GASB 54.

Description:  The Director of Business & Fiscal Services will be reviewing the budget information and motions during the NSSD Budget Hearing (5:30 pm) that precedes this Regular Session. The Budget Committee voted on May 9, 2024, to approve the 2024-25 budget, which is now presented to the Board of Directors for adoption.

RECOMMENDED MOTIONS-ADOPTION OF THE 2024-25 BUDGET

MOTION-Resolution 062024A
BE IT RESOLVED that the Board of Directors of the North Santiam School District 29J hereby adopts the budget for the fiscal year 2024-2025 in the sum of $57,003,249.

MOTION-Resolution 062024B
BE IT RESOLVED that the Board of Directors of the North Santiam School District 29J hereby imposes the taxes provided for in the recommended budget:
At the rate per $1,000 of the assessed value of $4.3973 for operations;
In the amount of $2,202,000 for debt service on general obligation bonds.

Description:  These policies were presented for a first reading and are now presented for a second reading and possible adoption. The name in parentheses is the board member who was tasked with introducing the policy.

AC- Nondiscrimination (Erin)
EBC/EBCA (delete)-Emergency Procedures & Disaster Plans
>replace with: BC-Emergency Plans & First Aid and EBCA-Safety Threats (Coral)
GBN/JBA- Sexual Harassment (Mark)
IGBAF-Special Education - Individualized Education Program (IEP) (Supt Loving)
IGBAG-Special Education-Procedural Safeguards (Supt Loving)
JBAA-Section 504-Students (Supt Loving)

Description:  These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back in the following month for a second reading and possible adoption. 

CBG - Evaluation of the Superintendent (Alisha)
CCG- Evaluation of Administrators (Alisha)
EBBB- Injury/Illness Reports (Coral)
GBNAB/JHFE-Suspected Abuse of a Child Reporting Requirements (Mackenzie)

Description:  Administrative Regulations (identified with an -AR) are detailed directions, based upon board policies, governing the operation of schools and do not require board approval. The edits were either recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service or by NSSD staff to bring the AR into alignment with current practices. 

GBNAB/JHFE-AR1 - Reporting of Suspected Abuse of a Child

Description:  This standing agenda item allows the Board to collectively reflect upon statements made during public comment or topics covered during the meeting and to share announcements or reports of their board-related activities.

Board Greeter for Next Month:

Description:  A list of the field trips taken and/or scheduled since the start of the school year has been included. 

Description:  Enrollment as of 6/5/24 is listed below. Refer to the attachment for a breakdown by grade at each location and totals from previous months in the school year. 

Mari-Linn: 159
Sublimity: 351
Stayton Elementary: 355
Stayton Intermediate/Middle: 433
Stayton High: 606
Locust Street Academy: 36
Stayton Virtual Academy: 76
Total: 2016

Description:  A list of possible future agenda items is attached.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

June 24, 2024- Special Work Session Board Meeting  
6:00 pm ~ District Office/Santiam Meeting Room

July 8, 2024- Special Work Session Board Meeting  
6:00 pm ~ District Office/Santiam Meeting Room

July 28, 2024 - SummerFest

August 7, 2024 - NSSD Leadership Team Goals Workshop

August 9-11, 2024 - OSBA Summer Board Conference
Salem Convention Center

Description:  No later than the next meeting following July 1, the Board will elect a chair and vice chair to serve for one year. 

Description:  Board Chair declares that nominations are open for the Board Chair for 2024-2025. 

Note: a second is NOT required for nominations
Nomination: ________________ By:____________________
Nomination: ________________ By:____________________

Board Chair offers last call for nominations. 

Upon hearing none, the Board Chair declares nominations closed.

Board Chair calls for each board member to cast one vote either by roll call or paper ballot.

 (If using roll call)
All those in favor of nominee #1 -  
All those in favor of nominee #2 -  (if applicable)
All those in favor of nominee #3 -  (if applicable)

Assuming that one member has received a majority of the votes, the Board Chair for 2024-25 is announced. 

Description:  Board Chair declares that nominations are open for the Board Vice-Chair for 2024-2025.

Note: a second is NOT required for nominations
Nomination:______________________ By:___________________
Nomination:______________________ By:___________________

Board Chair offers last call for nominations.

Upon hearing none, the Board Chair declares nominations closed.

Board Chair calls for each board member to cast one vote either by roll call or paper ballot.
 
(If using roll call)
All those in favor of nominee #1 -  
All those in favor of nominee #2 -  (if applicable)
All those in favor of nominee #3 -  (if applicable)

Assuming that one member has received a majority of the votes, the Board Vice-Chair for 2024-25 is announced. 

Description:  The Board will enter into Executive Session under ORS 192.660(2)(i) for the annual evaluation of the performance of the superintendent. This portion of the meeting is not open to the public.

Representatives of the news media are specifically directed not to report on or otherwise disclose any of the deliberations or anything said about these subjects during the executive session, except to state the general subject of the session as previously announced. No board action may be made in executive session. At the end of the executive session, they will return to open session and welcome the audience back into the room and turn the sound back on for those online.