May 16, 2024 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 12:00 pm in order to receive the Zoom meeting link.
Speakers may offer objective criticism of school operations and programs; however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this nature to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website. ACKNOWLEDGMENT OF BOARD MEMBERS PRESENT: Erin Cramer Alisha Oliver is absent with notice. Mike Wagner intends to attend the meeting virtually. PLEDGE OF ALLEGIANCE: Erin Cramer
Time:
6:00-6:05 (times for agenda items are estimated)
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2. AGENDA APPROVAL
Description:
Changes to the agenda after posting on May 10, 2024 will be acknowledged:
Added Attachments- 6.0- Math Instructional Materials Adoption Board Presentation 8.0- Facilities Board Report May 2024 17.0- 2024-05-16 Strategic Plan Status Report 19.2- May 2024 Enrollment Totals 05.09.24 Removed Agenda Items- 13.0 (prev)- Board Statement RECOMMENDED MOTION-AGENDA APPROVAL I move that the Board approve the agenda as modified. |
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3. SPOTLIGHT
Description:
This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District.
Time:
6:05-6:40
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3.1. Santiam Award: Erin Cramer
Description:
Board Chair Erin Cramer will present Diego Salinas with the Santiam Award for his selection as the Stayton Rotary 2024 Future First Citizen. The Santiam Award is presented to students or staff for outstanding accomplishments in citizenship, work, or education. Recipients have their name added to a plaque in the NSSD Santiam Meeting Room.
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3.2. Valedictorians/Salutatorian: Vicky Storey
Description:
The Class of 2024 Valedictorians and Salutatorian will be honored.
Valedictorians: Gavin Criswell Christine McCants Molly Schotthoefer Aunika Thiessen Salutatorian: David Trott |
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3.3. Stayton High School: Vicky Storey
Description:
Principal Vicky Storey will be joined by students and staff to share about the great things happening at Stayton High School.
Attachments:
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4. STUDENT BUSINESS: Benjamin Perez/Lucas Joyce
Description:
This standing agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.
Time:
6:40-6:50
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5. SUPERINTENDENT'S REPORT: Lee W. Loving
Description:
This standing agenda item is for the Board to receive a monthly report from the Superintendent.
Time:
6:50-7:05
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6. TEACHING & LEARNING REPORT: Nicole Duncan
Description:
This standing agenda item allows the Board to receive regular reports from the Director of Teaching & Learning regarding the Student Success Act, Curriculum, Instruction, Professional Development, Grants, and other topics relating to student services. This month, the curriculum adoption committee will present its recommendation for a new math curriculum for grades 6-12. The recommendation for grades K-5 is still pending.
Time:
7:05-7:30
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7. PUBLIC COMMENT ON MATH CURRICULUM
Description:
This time is set aside for public comment regarding the math curriculum adoption only.
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8. POSSIBLE ACTION ON MATH CURRICULUM ADOPTION
Description:
The Board will be asked to approve a motion to adopt a new Math curriculum from McGraw Hill, as presented in agenda item 6, at an estimated cost of $255,459.71.
RECOMMENDED MOTION-CURRICULUM Motion that the Board accepts the recommendation of the curriculum adoption committee and adopts the new McGraw Hill: Reveal curriculum for grades 6-12 as presented, to be implemented starting in the 2024-25 school year. |
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9. BUSINESS & FISCAL SERVICES REPORT: Rhonda Allen
Description:
This standing agenda item is for the Board to receive the monthly financial report from the Director of Business & Fiscal Services and other information relating to that department.
Attachments:
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Time:
7:30-7:40
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10. FACILITIES REPORT: Dave Parsons
Description:
The Director of Facilities will provide a report of department projects from this year.
Attachments:
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Time:
7:40-7:50
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11. LICENSED/CLASSIFIED UNION REPORTS: Union Reps.
Description:
This standing agenda item is to receive regular reports from Licensed and/or Classified Union representatives.
Time:
7:50-7:55
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12. CITY COUNCIL LIAISON REPORTS:
Description:
This standing agenda item is for reports from the Stayton, Sublimity and Lyons City Council Liaisons:
Stayton: David Patty Sublimity: Tass Morrison/Michael Taylor Lyons: Mike Wagner
Time:
7:55-8:10
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13. PUBLIC COMMENT
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the room's entrance and on the District's website. Those who have completed an Intent to Submit Public Comment form will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.
To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS
Time:
8:15-8:35
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14. CONSENT AGENDA
Description:
To make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any board member before a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
Time:
8:35-8:40
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14.1. Action: Approval of Meeting Minutes
Description:
The minutes from the previous month's meeting are submitted for Board review and approval.
Attachments:
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14.2. Action: Approval of New Hires
Description:
School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.
New Hires (Board Action Required) Tara McCafferty-SUB/1/2 time PE Kaci Paffhausen-SMS/5th grade Joanna Henderson-SES/1/2 time 1st grade (job share) Meghan Smatlan-SES/Behavior Specialist Casey Furuya-SMS/6th grade Science Erin Yant-SUB/Reading Specialist Kendra Gillette-SUB/Elementary Sydney Martindale-SMS/5th grade Camille Hand-SUB/Elementary Resignations Charles Carter Retirements
Attachments:
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14.3. Action: Approval of Consent Agenda
Description:
RECOMMENDED MOTION-CONSENT AGENDA
I move that the Board approve the Consent Agenda as [presented] [modified]. |
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15. POLICY UPDATES/FIRST READING
Description:
These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back in the following month for a second reading and possible adoption.
AC- Nondiscrimination (Erin) EBC/EBCA (delete)-Emergency Procedures & Disaster Plans >replace with: BC-Emergency Plans & First Aid and EBCA-Safety Threats (Coral) GBN/JBA- Sexual Harassment (Mark) IGBAF-Special Education - Individualized Education Program (IEP) (Supt Loving) IGBAG-Special Education-Procedural Safeguards (Supt Loving) JBAA-Section 504-Students (Supt Loving)
Attachments:
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Time:
8:40-8:55
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16. ADMINISTRATIVE REGULATION UPDATES
Description:
Administrative Regulations (identified with an -AR) are detailed directions, based upon board policies, governing the operation of schools and do not require board approval. The edits were either recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service or by NSSD staff to bring the AR into alignment with current practices.
IGBAF-AR-Special Education: Individualized Education Program (IEP)
Time:
8:55-9:00
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17. WESD LOCAL SERVICE PLAN: Supt. Loving
Description:
Supt. Loving will review the services purchased by NSSD for the upcoming school year from the WESD (Willamette Education Service District).
Attachments:
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Time:
9:00-9:10
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18. STRATEGIC PLANNING UPDATE: Laura Wipper/Alisha Oliver
Description:
This standing agenda item is for the board to receive status updates on the district’s Strategic Planning Process.
Attachments:
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Time:
9:10-9:20
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19. BOARD REFLECTIONS/ANNOUNCEMENTS
Description:
This standing agenda item allows the Board to collectively reflect upon statements made during public comment or topics covered during the meeting and to share announcements or reports of their board-related activities.
Board Greeter for Next Month:
Time:
9:20-9:30
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20. INFORMATION ONLY
Time:
9:30-9:35
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20.1. Field Trip Report:
Description:
A list of the field trips taken and/or scheduled since the start of the school year has been included.
Attachments:
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20.2. Student Enrollment:
Description:
Current enrollment is listed below. Refer to the attachment for a breakdown by grade at each location and totals from previous months in the school year.
Mari-Linn: 159 Sublimity: 352 Stayton Elementary: 357 Stayton Intermediate/Middle: 436 Stayton High: 608 Locust Street Academy: 63 Stayton Virtual Academy: 87 Total: 2062
Attachments:
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20.3. Future Agenda Items:
Description:
A list of possible future agenda items is attached. Board members may request that additional items be posted to this list.
Attachments:
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20.4. Upcoming Board Events & Activities:
Description:
Information regarding activities across the District can be found on the website at www.nssd29j.org
May 20, 2024 - Soup with the Supt 5:30-6:30 ~ Stayton Inter/Middle May 23, 2024 - SHS Academic Honors Night 6:00 pm ~ SHS auditorium June 4, 2024 - Mari-Linn School 8th Grade Promotion June 6, 2024 - Stayton Middle School 8th Grade Promotion June 6, 2024 - Sublimity School 8th Grade Promotion June 7, 2024 - Stayton High School Graduation Ceremony 7:30 am ~ SHS auditorium June 20, 2024 - Budget Hearing 5:30 pm ~ Santiam Room/District Office June 20, 2024 - Regular Session Board Meeting 6:00 pm ~ Santiam Room/District Office June 24, 2024 - NSSD Board Special Worksession (Strategic Planning) 6:00 pm ~ Santiam Room/District Office |
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21. ADJOURN
Time:
9:35 (estimated)
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