March 21, 2024 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 4:00 pm in order to receive the Zoom meeting link.

Speakers may offer objective criticism of school operations and programs; however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this nature to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website.

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: Erin Cramer
PLEDGE OF ALLEGIANCE: Erin Cramer
(times for agenda items are estimated)

Description:  Changes to the agenda after posting on March 15, 2024 will be acknowledged:

Added Attachment:
18.1-March 2024 Fieldtrips Board Report (failed to upload at the original posting)
Revised Attachment:
12.1- 02.22.24 meeting minutes-DRAFT (corrections to agenda items 9.0 and 18)

RECOMMENDED MOTION-AGENDA APPROVAL
I move that the Board approve the agenda as modified.

Description:  This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District. 

Description:  This standing agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.  

There will also be an update on recruitment for next year's student reps.

Description:  This standing agenda item is for the Board to receive a monthly report from the Superintendent.

Description:  This standing agenda item is for the Board to receive regular reports from the Director of Teaching & Learning regarding the Student Success Act, Curriculum, Instruction, Professional Development, Grants and other topics relating to student services.

Description:  This standing agenda item is for the Board to receive the monthly financial report from the Director of Business & Fiscal Services and other information relating to that department.

Description:  The Director of Safety, Security & Health Services will give a brief report on proposals for securing entrances, exits and 1st floor windows at all campuses. 

Description:  This standing agenda item is to receive regular reports from Licensed and/or Classified Union representatives. 

Description:  This standing agenda item is for reports from the Stayton, Sublimity and Lyons City Council Liaisons:
Stayton: David Patty
Sublimity: Tass Morrison/Michael Taylor
Lyons: Mike Wagner 

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the room's entrance and on the District's website. Those who have completed an Intent to Submit Public Comment form will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  To make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any board member before a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.

New Hires (Board Action Required)
Kevin Wise: ML/TOSA-Student Intervention Coach

Resignations 
Amy Donaldson: SES/Reading Specialist
Alyssa Kuenzi: SES/Teacher (not returning from LoA for 2023-24)
Lena Mahurin: SES/Behavior Specialist
Ben Barker: ML/Teacher

Retirements 
Marie Ptacek: SUB/Teacher (workback remainder of 2023-24)

Description:  RECOMMENDED MOTION-CONSENT AGENDA
I move that the Board approve the Consent Agenda as [presented] [modified].

Description:  The Board will continue the discussion regarding electing a representative to participate in the decision of the recipient of the NSSD Board Scholarship. 

Description:  These policies were presented for a first reading last month and are presented for a second reading and possible adoption. 

BDDH- Public Comment at Board Meetings (Erin)
GCBDA/GDBDA - Family Medical Leave (Mike)
JEBA - Early Entrance (Alisha) (edited from 1st reading)
KH- Public Gifts/Donations to the District (Mackenzie) (edited from 1st reading)

Description:  Administrative Regulations (identified with an -AR) are detailed directions, based upon board policies, governing the operation of schools and do not require board approval. The edits were either recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service or by NSSD staff to align the AR with current practices. 

KH-AR  - Delete from Board Policy

Description:  This standing agenda item is for the board to receive status updates on the district’s Strategic Planning Process.

Description:  This standing agenda item allows the Board to collectively reflect upon statements made during public comment or topics covered during the meeting and to share announcements or reports of their board-related activities.

Board Greeter for Next Month:

Description:  A list of the field trips taken and/or scheduled since the start of the school year has been included. 

Description:  Current enrollment is listed below. Refer to the attachment for a breakdown by grade at each location and totals from previous months in the school year. 

Mari-Linn: 159
Sublimity: 351
Stayton Elementary: 354
Stayton Intermediate/Middle: 427
Stayton High: 621
Locust Street Academy:60
Stayton Virtual Academy: 79
Total: 2029

Description:  A list of possible future agenda items is attached.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at https://www.nssd29j.org/

April 14, 2024 - Stayton Sublimity Chamber Awards Banquet
12:00-1:30 ~ Foothills Church

April 22, 2024 - Soup with the Supt
5:30-6:30 ~ Sublimity School

May 16, 2024 - Regular Session Board Meeting  
4:00 pm ~ Stayton High School Library

May 20, 2024 - Soup with the Supt
5:30-6:30 ~ Stayton Inter/Middle 

Description:  The Board of Directors will now meet in executive session pursuant to ORS 192.660(2)(i)- for the annual evaluation of the performance of the superintendent. Representatives of the news media and designated staff shall be allowed to attend the executive session. All other members of the audience are asked to leave the room and the audio/video will be turned off for those viewing virtually.

No board action may be taken in executive session. At the end of the executive session, the Board will return to open session and welcome the audience back into the meeting. 

Description:  The Board will select 1-2 members to work directly with Supt. Loving on their behalf during the negotiation of the extension of his contract.