August 17, 2023 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 12:00 pm on the meeting date in order to receive the Zoom meeting link.

Speakers may offer objective criticism of school operations and programs; however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this manner to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website.

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ERIN CRAMER

PLEDGE OF ALLEGIANCE: ERIN CRAMER

Description:  Changes to the agenda after posting on August 11, 2023 will be acknowledged:

Added Attachments-
*7.0- ISST Board Report August 2023
*10.1- 6.15.23 Regular Session and Budget Hearing Meeting Minutes

RECOMMENDED MOTION-AGENDA APPROVAL
I move that the Board approve the agenda as modified.

Description:  This agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.  This month the student reps for 2023-24, Benjamin Perez and Lucas Joyce, will take the following oath of office. 

" I ___________________, will support the Constitution and the laws of the United States, the state of Oregon and the laws thereof, and the policies of the North Santiam School District, and will discharge the duties of Student Representative to the NSSD Board to the best of my ability".

Description:  The board will reaffirm its commitment to the Board Operating Protocol. 

Description:  This standing agenda item is for the Board to receive a monthly report from the Superintendent.

Description:  This standing agenda item is for the Board to receive the monthly financial report from the Business Director as well as other information relating to that department.

Description:  This standing agenda item is for the Board to receive regular reports regarding the Student Success Act, Curriculum & Instruction, Professional Development, Grants and other topics relating to teaching & learning.  

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.

New Hires (Board Action Required)
Nicole Medley - SIS/4th
Corrie Boock - SHS/Dean of Students/AVID
Daryl O'Neill - SHS/Social Studies
Mary Kate Stahl - SHS/HS Success & Social Studies
Madisyn Pruett - SMS/Math

Resignations 
Ryan Sheldon - SHS/Social Studies
Julia Kuenzi - SHS/Language Arts
Erica Vanderlinden - Behavior/Autism Specialist

Transfers
Renee Gilbreth - SIS to ML/4th
Jessica Roth - SMS to SMS Dean of Student Success

Description:  RECOMMENDED MOTION-CONSENT AGENDA
I move that the Board approve the Consent Agenda as [presented] [modified].

Description:  These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back in the following month for a second reading and possible adoption. Policies identified with an -AR (Administrative Regulations) are detailed directions governing the operation of schools and do not require board approval.

Typically, board members are tasked with providing an introduction and explanation for policy updates, but since these policies are almost all new, they've been assigned to NSSD staff for introductions.

Board Approval Required for next month
GCBDF/GDBDF - Paid Family Medical Leave Insurance (NEW)
IIA- Instructional Resources/Instructional Materials

Board Information Only
IIA-AR - Instructional Materials Selection (NEW)
AC-AR-2 - Racial Harassment (NEW)

Description:  This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools. 

Description:  This standing agenda item has been added to allow the Board to collectively reflect upon statements made during public comment or topics covered during the meeting.

Description:  This item is for things such as reports from board members (E.g., conferences or community events they attended) or to request volunteers for upcoming activities.

Board Buddy Update (Selections for '23-'24):

Board Greeter for Next Month:

Description:  ORS 327.016 directs the Oregon Department of Education (ODE) to prepare an annual report on English learner program funding and student outcomes. The report intends to describe the population of English Learners in Oregon and summarize district and state progress toward meeting their needs and objectives in ELD programs. Each annual report is distributed in June and looks back at the prior school year. This report is for the 2021-22 school year, and is required to be provided to school board members by Sept. 1st. 

Description:  Enrollment numbers are still fluid and will be reported in the September board meeting. 

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

Lyons Fire Dept. Car Show: August 19, 2023
9:00 am - 2:30 pm ~ 1114 Main St, Lyons

Back to School Staff Celebration: August 28, 2023
7:45 am- 8:45 am @ Stayton HS auditorium

K-8 Back to School Open Houses: August 30, 2023
times TBA

First Day of School: September 5, 2023

Regular Session-Board Meeting: September 21, 2023 
6:00 pm ~ Santiam Meeting Room/DO

Regular Session Board Meeting: October 19, 2023
6:00 pm ~ Santiam Meeting Room/DO

Description:  Time: