April 20, 2023 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
(5 minutes)
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 4:00 pm in order to receive the Zoom meeting link.
Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this manner to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website. ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER PLEDGE OF ALLEGIANCE: ALISHA OLIVER |
2. AGENDA APPROVAL
(2 minutes)
Description:
Changes to the agenda after posting on April 14, 2023 will be acknowledged:
Added Attachments- *6.0-Every Student Belongs PPT *9.0-Financial Board Report March 2023 *12.0-1057 Formalizing Council Liaison Assignments Revised Attachments- *17-Board policies IKF, KBA & KBA-AR (revisions were to include summaries for proposed changes and display strikeouts that were not visible on previous copies) RECOMMENDED MOTION-AGENDA APPROVAL I move that the Board approve the agenda as modified. |
3. TEACHER APPRECIATION WEEK RESOLUTION
(5 minutes)
Description:
Teacher Appreciation Week is May 8-12, 2023. The Board will vote to approve a resolution honoring their commitment and dedication.
RECOMMENDED MOTION-RES #042023A Be it resolved that the NSSD expresses its deep appreciation of its Licensed staff by adopting Resolution #042023A proclaiming May 8-12, 2023 to be TEACHER APPRECIATION WEEK. Motion Made By:
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4. SPOTLIGHT: SUBLIMITY SCHOOL
(30 minutes)
Description:
This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District.
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5. STUDENT BUSINESS: Omar Garcia/Rori Bentz
(10 minutes)
Description:
This agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.
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6. SHS NON-DISCRIMINATION COMMUNICATION PLAN: Vicky Storey
(15 minutes)
Description:
The school will outline its efforts to inform students of the district’s anti-racism/anti-harassment/anti-discrimination policies. The report will include measures taken to reteach high school students on issues of harassment, discrimination, and inclusion and will specifically target issues of racial harassment, examples of it; that it is prohibited, how to report incidents, and the consequences.
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7. OPERATING PROTOCOLS FOR POLICY ACB: Lee Loving
(15 minutes)
Description:
Superintendent Loving has been developing a checklist/standard operating proctocols to be followed when there is a bias incident, hate symbol display, or other similar action that violates policy ACB.
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8. SUPERINTENDENT'S REPORT: Lee W Loving
(10 minutes)
Description:
This standing agenda item is for the Board to receive a monthly report from the Superintendent. This month will include an update on the bond refinance the board voted to authorize in the March meeting.
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9. BUSINESS DIRECTOR'S REPORT: Rhonda Allen
(10 minutes)
Description:
This standing agenda item is for the Board to receive the monthly financial report from the Business Director as well as other information relating to that department.
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10. STUDENT SERVICES REPORT: Nicole Duncan
(10 minutes)
Description:
This standing agenda item is for the Board to receive regular reports regarding topics such as the Student Success Act, Curriculum & Instruction, Professional Development, Special Education, Grants, or other topics relating to student services.
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11. LICENSED UNION REPORT: Union Rep.
(5 minutes)
Description:
This standing agenda item is to receive regular reports from the Licensed Union representatives.
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12. STAYTON CITY COUNCIL LIAISON REPORT: David Patty
(5 minutes)
Description:
This standing agenda item is for reports from the Stayton City Council Liaison, David Patty. As noted in the attached resolution, the Mayor and City Council desire to ensure two-way communication between boards and commissions in Stayton and have appointed council members to act as liaisons.
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13. PUBLIC COMMENT
(20 minutes)
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.
To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS |
14. CONSENT AGENDA
(2 minutes)
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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14.1. Approval of Meeting Minutes
Description:
The minutes from the previous month's meeting are submitted for Board review and approval.
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14.2. Approval of New Hires
Description:
School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.
New Hires (Board Action Required) n/a Resignations Janet Shryock (effective 6/2023)
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14.3. Action on Consent Agenda
Description:
RECOMMENDED MOTION-CONSENT AGENDA
Motion that the Board approve the Consent Agenda as [presented] [modified]. |
15. 2023-24 SCHOOL CALENDAR APPROVAL
(2 minutes)
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16. POLICY UPDATES/SECOND READING
(10 minutes)
Description:
The following policies were presented for a First Reading in the previous month's meeting. They are being presented for a Second Reading and possible adoption. Policies identified with an -AR (Administrative Regulations) are detailed directions governing the operation of schools and do not require board approval.
BBBA-Board Member Qualifications CB-Superintendent CBC-Superintendent's Contract IK-Academic Achievement JFCJ-Weapons in Schools GCDA/GDDA-Criminal Records Checks/Fingerprinting |
17. POLICY UPDATES/FIRST READING
(20 minutes)
Description:
These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back in the following month for a second reading and possible adoption. Policies identified with an -AR (Administrative Regulations) are detailed directions governing the operation of schools and do not require board approval. The Board member's name who has been assigned to introduce the policy appears next to the policy title.
FUTURE BOARD APPROVAL IKF- Graduation Requirements (Alisha) KBA-Public Records (Mark) BOARD NOTIFICATION KBA-AR-Public Records (Mark)
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18. COMMUNITY ENGAGEMENT
(5 minutes)
Description:
This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools.
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19. BOARD REFLECTION
(7 minutes)
Description:
This standing agenda item has been added to allow the Board to collectively reflect upon statements made during public comment or topics covered during Reports.
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20. BOARD REPORT/ANNOUNCEMENTS
(5 minutes)
Description:
This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.
Board Buddy Update: Board Greeter for Next Month: Possible Future Agenda Items: |
21. INFORMATION ONLY
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21.1. Field Trip Report:
Description:
A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.
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21.2. Student Enrollment:
Description:
Current enrollment is approximately 2,153 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location.
Mari-Linn: 183 Sublimity: 358 Stayton Elementary: 359 Stayton Intermediate/Middle: 455 (SIS:188 SMS:267 ) Stayton High: 652 Options Academy: 146
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21.3. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
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21.4. Upcoming Events
Description:
Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us
May 4, 2023: Special Session Board Meeting (Equity Collaborative) 5:30-7:00 pm ~ District Office/Santiam Room May 8, 2023: Soup with the Supt 5:30-6:30 pm ~ Stayton High School cafeteria May 11, 2023: NSSD 2023-24 Budget Committee Meeting 6:00 pm ~ District Office/Santiam Room May 18, 2023: Regular Session-Board Meeting: 6:00 pm ~ Stayton High School May 25, 2023: 2nd NSSD 2023-24 Budget Committee Meeting (if needed) 5:30 pm ~ District Office/Santiam Room |
22. EXECUTIVE SESSION-ORS 192.660(2)(i)
(60 minutes)
Description:
The Board will enter into Executive Session under ORS 192.660(2)(i) for the annual evaluation of the performance of the superintendent. This portion of the meeting is not open to the public.
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23. RETURN TO OPEN SESSION
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24. APPROVAL OF SUPERINTENDENT EVALUATION
(2 minutes)
Description:
The Board will vote to approve the evaluation form that was discussed during the Executive Session.
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25. ADJOURN
Description:
Time:
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