March 16, 2023 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 4:00 pm in order to receive the Zoom meeting link.

Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this manner to follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website.

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER

PLEDGE OF ALLEGIANCE: ALISHA OLIVER

Description:  Changes to the agenda after posting on March 10, 2023 will be acknowledged:

Added Attachments-
*5.0-Resolution #031623B-Bond Refinance
*8.1-02.16.23 Meeting Minutes-DRAFT
Removed Agenda Items-
*9.1 (formerly) 2023-24 School Calendar

RECOMMENDED MOTION-AGENDA APPROVAL
I move that the Board approve the agenda as modified.

Description:  This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District. 

Description:  This agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.  

Description:  Representatives from Piper Sandler & Co. will present options regarding refinancing the 2013 General Obligation Bond. 

POSSIBLE MOTION-RESOLUTION 031623B 
I move that the Board approve Resolution 031623B to authorize the Superintendent and Business Director to proceed with refinancing the 2013 GO Bond with Piper, Sandler & CO. 

Description:  This standing agenda item is for the Board to receive the monthly financial report from the Business Director as well as other information relating to that department.

Description:  Director of Nutrition Services John Barnes will share a proposal regarding potential meal prices for the 2023-24 school year and an update on the status of the new commodities freezer.

Description:  This presentation will inform regarding the new Oregon Integrated Guidance Application, which is an effort by ODE to combine application processes for community engagement, needs assessments, planning, budgeting, and evaluation of six ODE-managed programs: High School Success (Measure 98), Student Investment Account (SIA), Continuous Improvement Planning (CIP), Career and Technical Education (CTE), Every Day Matters Program (attendance) and Early Indicator and Intervention systems.

RECOMMENDED MOTION-INTEGRATED GUIDANCE PLAN
I move that the Board approve the Integrated Guidance Plan and budget as [presented] [modified].

Description:  This standing agenda item is for the Board to receive a monthly report from the Superintendent.

Description:  This standing agenda item is to receive regular reports from the Licensed Union representatives. 

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.

New Hires (Board Action Required)
n/a
Resignations 
Kaite Hurley (1st grade/SES)  effective end of year
Retirements 
n/a

Description:  Four names were inadvertently omitted from the list of Licensed staff approvals on March 2, 2023 for the 2023-24 school year. This item allows for Board approval.
Moving from Probationary III to Contract Status
Mandy Elmer (SUB)
Christina Robinson (SHS)
Thomas Smith (SHS)
Two Year Renewal
Megan Schiedler (SHS)

Description:  Action:
Authorize the superintendent to resolve the lawsuit with JUUL Labs.

Background:
In the Fall 2022, the district filed a lawsuit against manufacturers and purveyors of vaping products, including JUUL Labs Inc, affiliates of JUUL Labs Inc, Altira Group Inc. and several Altria affiliated companies, and other e-cigarette manufacturers and affiliates.

The Superintendent is pleased to announce that JUUL Labs Inc has reached settlements covering thousands of cases, including the claims brought by the district. The proposed settlement agreement with JUUL Labs Inc is expected to provide funding for the district to use in connection with the district’s anti-vaping education, cessation, and enforcement programs. Payments will be spread over a period of four years. In exchange, the district will release its claims against JUUL Labs Inc and other JUUL related released parties as specified in the agreement.

The district’s opportunity to participate in the settlement on terms proposed by JUUL Labs will expire in early April. Thus, if the board requires additional information, an executive session will be scheduled with legal counsel promptly.

Superintendent's Recommendation:
The superintendent recommends that the board authorize the superintendent to resolve the district’s lawsuit with JUUL Labs. The form of the agreement shall be approved by district legal counsel.

Description:  RECOMMENDED MOTION-CONSENT AGENDA
Motion that the Board approve the Consent Agenda as [presented] [modified].

Description:  Supt. Loving will present options to upgrade security fencing, access control, and camera monitoring systems at each district campus. 

RECOMMENDED MOTION
I move that the Board approve the expenditure request to fully fund the Safety & Security Update Plan out of the Capital Improvement Fund.

Description:  These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back in the following month for a second reading and possible adoption. 
FUTURE BOARD APPROVAL
BBBA-Board Member Qualifications
CB-Superintendent
CBC-Superintendent's Contract
IK-Academic Achievement
JFCJ-Weapons in Schools
GCDA/GDDA-Criminal Records Checks/Fingerprinting
SUPERINTENDENT APPROVAL/BOARD NOTIFICATION
GCDA/GDDA-AR-Criminal Records Checks/Fingerprinting

Description:  Supt. Loving created a committee including Alisha, Laura and Mike to create a 1st draft of a new resolution regarding the Board's commitment to addressing racism. It has been included for further discussion and possible adoption. 

POSSIBLE MOTION-RESOLUTION 031623A
I move that the Board approve Resolution 031623A as [presented] [modified].

Description:  This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools. 

Description:  This standing agenda item has been added to allow the Board to collectively reflect upon statements made during public comment or topics covered during Reports.

Description:  This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.

Board Greeter for Next Month:

Possible Future Agenda Items:

Description:  A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.  

Description:  Current enrollment is approximately 2,151 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 184
Sublimity: 359
Stayton Elementary: 358
Stayton Intermediate/Middle: 452
(SIS: 188  SMS: 264 )
Stayton High: 664
Options Academy: 134

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

April 20, 2023 - Regular Session Board Meeting  
6:00 pm ~ Sublimity School

May 4, 2023 - Special Session Board Meeting
5:30 pm ~ District Office/Santiam Room

May 11, 2023 - NSSD Budget Committee Meeting
6:00 pm ~ District Office/Santiam Room

May 18, 2023 - Regular Session Board Meeting: 
6:00 pm ~ Stayton High School

May 25, 2023 - 2nd NSSD Budget Committee Meeting (if needed)
5:30 pm ~ District Office/Santiam Room

Description:  Time: