October 20, 2022 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via Zoom livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete a public comment request available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 4:00 pm in order to receive the Zoom meeting link.
Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this manner to follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website. ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER PLEDGE OF ALLEGIANCE: ALISHA OLIVER |
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2. AGENDA APPROVAL
Description:
Any changes to the agenda after posting on October 14, 2022 will be acknowledged:
Added Attachments- *4.3- Sept 2022 Board Financial Report *4.4- Categorized 2021-22 Div. 22 Standards District Internal Tracking Sheet *10.1-Oct 2022 Fieldtrips Board Report Revised Attachments- *10.2 - October 2022 Enrollment Totals 10.18.22 RECOMMENDED MOTION- AGENDA APPROVAL Motion that the Board approves the meeting agenda as modified. |
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3. STUDENT BUSINESS
Description:
This agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.
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4. REPORTS
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4.1. Student Resource Officer (SRO) Presentation
Presenter:
Supt Loving & Cpt. Gwen Johns
Description:
Supt. Loving and Stayton PD Captain Gwen Johns will give a joint presentation regarding a proposal for a school resource officer program.
Attachments:
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4.2. Superintendent's Report: Lee W. Loving
Description:
This standing agenda item is for the Board to receive a monthly report from the Superintendent.
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4.3. Business Director's Report: Rhonda Allen
Description:
This standing agenda item is for the Board to receive the monthly financial report from the Director of Business & Fiscal Services as well as other information relating to that department. In addition to the monthly financial report, she will present her findings regarding the budget appropriation resolution that the Board passed on August 18, 2022.
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4.4. Division 22 Assurance of 2021-22 Compliance Report
Presenter:
Dave Bolin, Assoc Superintendent
Description:
School Districts must report compliance for the preceding school year with all state standards set forth in Oregon Administrative Rules 581-022-2305, Division 22. Before November 1, districts must present a compliance report to their school board in an oral presentation at an open public meeting, allowing for public comment, and post the report on the district’s webpage. Districts must use the report form provided by the Department of Education and submit it (to ODE) on or before November 15th. The draft report has been attached to the meeting materials.
Once the presentation is complete, the meeting will be open to receive public comment on the topic of Division 22 compliance only. |
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4.5. Assoc. Supt. Report: Dave Bolin
Description:
This standing agenda item is for the Board to receive regular reports from the Assoc. Supt. regarding the Student Success Act, Curriculum & Instruction, Professional Development, Grants and other topics relating to student services.
Topics for October are intended to include: SIA Annual Report, NSSD Suicide Prevention Plan review, equity work update and a review of the professional development that occurred on the state-wide teacher in-service day on Oct. 14, 2022.
Attachments:
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4.6. Licensed Union Report
Description:
This standing agenda item is to receive regular reports from the Licensed Union representatives.
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5. PUBLIC COMMENT
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.
To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS |
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6. CONSENT AGENDA
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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6.1. Approval of Meeting Minutes
Description:
The minutes from the previous month's meeting are submitted for Board review and approval.
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6.2. Approval of New Hires
Description:
School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. HR Director Debi Brazelton will review any changes in Licensed staff since the last board meeting. Only new hires require board approval; building transfers, resignations and retirements are for information only.
New Hires (Board Action Required) Neila Kennedy -SHS/FFA Leadership Class & FFA Advisor Retirements Jeri Harbison - ML Principal> effective 11/1/22 (working remainder of '22-'23)
Attachments:
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6.3. Approval of Contract-Keller Rohrback LLP/WESD
Description:
Approval of this consent agenda item will result in the District entering into a contract with Keller Rohrback, LLP, and WESD for the legal services, described in the attached contract, relating to potential claims against the manufacturers and wholesalers of e-cigarettes and related products. Approval will also result in a delegation of decision-making authority to the Superintendent such that the Superintendent can make key decisions in connection with anticipated litigation pursuant to the contract. The Superintendent will report the results of such services to the board in the future. Approval of this contract is not expected to result in any cost to the district. It is anticipated that approval of this contract will generate resources that the district may apply to student services.
Attachments:
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6.4. Action on Consent Agenda
Description:
RECOMMENDED MOTION-CONSENT AGENDA
Motion that the Board approves the Consent Agenda as [presented] [modified]. |
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7. UNFINISHED BUSINESS
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7.1. Approval of 2022-23 Supt. Eval. Document
Description:
The Board will review the suggested edits to the document made during the New Supt. Transition Work Session on Sept. 28, 2022 and consider final approval.
POSSIBLE MOTION-22-23 SUPT. EVALUATION Motion to approve the 2022-23 Superintendent Evaluation Form as [presented] [modified].
Attachments:
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7.2. Policy Updates Review/2nd Reading
Description:
The following policies were submitted for a 1st Reading in September. They are being brought back for further review and possible adoption.
IGBI-Bilingual Education JB- Equal Educational Opportunity DJC- Bidding Requirements LBEA-Resident Student Denial for Virtual Public Charter School Attendance RECOMMENDED MOTION-POLICY UPDATES Motion to approve the included policies as [presented] [modified]. |
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8. NEW BUSINESS
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8.1. Rescindment of Resolution 081822A
Description:
Based upon the Business Director's report in agenda item 4.3, the Board will be asked to rescind Resolution 081822A which was approved in August 2022. It authorized the transfer of a budget appropriation in the general fund of the 2021-22 budget in the amount of $800,000.
RECOMMENDED MOTION-RESCINDMENT Motion that the Board rescinds Resolution 081822A passed on August 18, 2022. |
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8.2. Policy Updates/1st Reading
Description:
The following policy has been included for a 1st Reading. It will be brought back for further review and possible adoption at the next Regular Session Board meeting. SHS Principal Vicky Storey will present information regarding the new off-campus program that is being piloted.
JEFA - Closed Campus
Attachments:
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8.3. School Resource Office Program (SRO)
Description:
Based on the presentation earlier in the meeting, the Board will discuss whether they are ready to move forward with a motion to submit a formal proposal to the Stayton Police Department.
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9. RECURRING ITEMS
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9.1. Community Engagement
Description:
This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools.
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9.2. Board Reflection
Description:
This standing agenda item has been added to allow the Board to collectively reflect upon statements made during public comment or topics covered during Reports.
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9.3. Board Reports/Announcements
Description:
This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.
Board Greeter for Next Month: Chamber Greeters NSSD Board Rep: Possible Future Agenda Items: |
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10. INFORMATION ONLY
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10.1. Field Trip Report:
Description:
A list of the field trips taken and/or scheduled since the start of the school year is included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.
Attachments:
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10.2. Student Enrollment:
Description:
Current District enrollment is approximately 2,116. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location.
Mari-Linn: 185 Sublimity: 363 Stayton Elementary: 339 Stayton Intermediate/Middle: 449 (SIS:184 SMS:265 ) Stayton High: 697 Options Academy:53
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10.3. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
Attachments:
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10.4. Upcoming Board Events & Activities:
Description:
Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us
October 26, 2022 - Soup with the Supt 5:30-6:30 pm ~ Stayton Elementary Cafeteria November 3, 2022 - Special Session Board Meeting 5:30 pm ~ Santiam Meeting Room November 17, 2022 - Special Session Board Meeting 4:00-5:30 pm ~ Santiam Meeting Room November 17, 2022 - Regular Session Board Meeting 6:00 pm ~ Santiam Meeting Room November 30, 2022 - Soup with the Supt 5:30-6:30 ~ Old Mehama School |
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11. ADJOURN
Description:
Time:
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