June 16, 2022 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via Zoom livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete a public comment request available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 4:00 pm in order to receive the Zoom meeting link.
Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this manner to follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website. ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER PLEDGE OF ALLEGIANCE: ALISHA OLIVER |
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2. APPROVAL OF THE AGENDA
Description:
Any changes to the agenda after posting on June 10, 2022 are noted below:
Added Attachments-
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3. SPOTLIGHT
Description:
This item is set aside for informational presentations that are not recurring agenda items. During this meeting, the Board will acknowledge Andy Gardner's 12 years of service as the NSSD superintendent. They will also honor the 2021-22 student representatives, Tayven Whieldon and Sarah Wolf.
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4. STUDENT BUSINESS
Description:
This agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students. If the students who've applied to be board representatives are present, time will be set aside for them to introduce themselves.
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5. REPORTS
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5.1. Superintendent's Report: Andy Gardner
Description:
This standing agenda item is for the Board to receive a monthly report from the Superintendent.
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5.2. Business Director's Report: Jane Nofziger
Description:
This standing agenda item is for the Board to receive the monthly financial report from the Business Director as well as other information relating to that department.
Attachments:
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5.3. Student Success Act: Dave Bolin
Description:
This agenda item is for the Board to receive regular reports regarding the activities and expenditures funded by the Student Success Act.
Attachments:
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5.4. Licensed Union Report
Description:
This standing agenda item is to receive regular reports from the Licensed Union representatives.
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6. PUBLIC COMMENT
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.
To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS |
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7. CONSENT AGENDA
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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7.1. Approval of Meeting Minutes
Description:
The minutes from the previous month's meeting will be submitted for Board review and approval.
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7.2. Licensed Staff Changes
Description:
School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. HR Director Debi Brazelton will review any changes in Licensed staff since the last board meeting. Only new hires require board approval; building transfers, resignations and retirements are for information only.
New Hires (Board Action Required) Kylie Kiser-SIS 4th grade Samantha Hauck-SMS 8th gr. Language Arts Amy Baxter-SIS 4th grade Sarah Mann- SIS 5th grade Jennifer Upchurch-SIS-5th grade SMS 7/8 gr. Science Resignations Tierra Lyman Chris Facha- Food Services Director Amber Gardner-SUB Kindergarten Victoria Roberts-SIS 5th grade Lindsey Michaud-SHS Geometry/Algebra Phil Peterson-SMS Science Retirements
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7.3. Action on Consent Agenda
Description:
RECOMMENDED MOTION-CONSENT AGENDA
Motion that the Board approve the Consent Agenda including; 7.1-Minutes and 7.2- New hires:- Kylie Kiser, Samantha Hauck, Amy Baxter, Sarah Mann, Jennifer Upchurch and Kenneth Purnell.
Discussion:
MOTION MADE BY:
VOTE: RESULT: |
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8. NEW BUSINESS
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8.1. NSSD 2022-23 BUDGET ADOPTION
Presenter:
Jane Nofziger
Description:
Business Director Jane Nofziger will be reviewing the budget information and motions during the NSSD Budget Hearing (5:30 pm) that precedes this Regular Session. Meeting minutes from the May 17, 2022 Budget Committee meeting as well as the budget message PowerPoint presentation are included in the materials for that meeting and are available by copying and pasting this link:
The Budget Committee voted on May 17, 2022 to approve the 2022-23 budget and it is now presented to the Board of Directors for possible adoption. RECOMMENDED MOTION-ADOPTION OF THE 2022-23 BUDGET Be it resolved that the Board approves Resolutions No. 061622A- Adopting the 2022-2023 Budget in the amount of $47,872,123; No. 061622B- Making Appropriations; No. 061622C-Imposing the Tax Rate; No 061622D- Categorizing the Tax; and GASB Resolution No 061622E to make designations for 2021-22 ending fund balances and revenues for specific uses in 2022-23. |
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8.2. NSEA COLLECTIVE BARGAINING AGREEMENT 2022-2025
Description:
The District has reached an agreement with the NSEA (North Santiam Education Assoc) through the 2024-25 school year. Mike Wagner was the board representative on the bargaining committee. The entire board is now asked to ratify this agreement.
RECOMMNENDED MOTION Motion that the Board ratifies the Collective Bargaining Agreement between the North Santiam Education Association and the North Santiam School District for school years 2023-2025.
Attachments:
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8.3. APPROVAL OF ANNUAL ORGANIZATIONS
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8.3.1. Designations and Authorizations
Description:
The Board needs to approve the following designations and authorizations annually according to Oregon State statute:
• Chief Administrative Officer-Lee Loving • District Clerk-Lee Loving • Deputy Clerk-Jane Nofziger • Legal Counsel-Garrett Hemann Robertson PC and WESD • Official Auditors for School Year- Accuity, LLC • Budget Officer-Lee Loving • Custodian of Funds-Jane Nofziger • Depositor for School Funds-LGIP, Columbia Bank • Facsimile Signatures-Lee Loving, David Bolin and Jane Nofziger • Inter-Fund Borrowing Within Fiscal Year-Jane Nofziger |
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8.3.2. Grant and Consolidated Sub-Grant Authorization
Description:
The Board needs to approve the following authorizations annually according to Oregon State statute.
These grants include the following but are not limited to: • Title Grant Applications • NCLB/eCIP Consolidated Grant Applications • ESEA Grant Applications • All State and Federal Grant Applications • All Non-Profit Grant Applications |
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8.3.3. 2022-23 NSSD Board Regular Session Meeting Calendar
Description:
Boards must approve their annual Regular Session Meeting Calendar. Any meetings scheduled or re-scheduled after this approval are considered "Special" or "Emergency" meetings. These changes will be indicated in red on the District website on the MEETING CALENDAR page. Unless the calendar is modified during the June meeting, there is no meeting planned for July 2022.
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8.3.4. Excise Tax Annual Adjustment
Description:
As part of the annual designations, the Board must accept the new excise tax rate each year as stipulated by the Oregon Dept. of Revenue (SB 1036).
RECOMMENDED MOTION-EXCISE TAX Be it resolved the NSSD Board accepts the School Construction Tax Increases as published by the Oregon Department of Revenue for 2022-23 at $1.45 per square foot for residential and $.72 per square foot for non-residential, with a non-residential maximum of $36,100 - effective July 1, 2022
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8.3.5. Action on Organizational Agenda
Description:
RECOMMENDED MOTION- ANNUAL ORGANIZATIONAL ITEMS
Motion that the Board approves Organizational Agenda Items; 8.3.1-Designations and Authorizations, 8.3.2-Grant and Consolidated Sub-Grant Authorizations, 8.3.3-2022-23 NSSD Board Regular Session Meeting Calendar and 8.3.4-Excise Tax Annual Adjustment as submitted. |
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8.4. NOMINATIONS FOR BOARD CHAIR & VICE-CHAIR
Description:
No later than the next meeting following July 1, the Board will elect a chair and vice chair to serve for one year.
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8.4.1. Board Chair Nominations/Vote
Description:
Current Board Chair declares that nominations are open for the Board Chair for 2022-2023:
Nomination: ________________ By:____________________ Nomination: ________________ By:____________________ Nomination: ________________ By:____________________ Current Board Chair offers last call for nominations: Upon hearing none, the Current Board Chair declares nominations closed. Current Board Chair calls for each board member to cast one vote: All those in favor of nominee #1 - All those in favor of nominee #2 - (if applicable) All those in favor of nominee #3 - (if applicable) (Assuming that one member has received a majority of the votes) Current Board Chair announces the New Board Chair for 2022-23 |
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8.4.2. Vice-Chair Nominations/Vote
Description:
New Board Chair declares that nominations are open for the Board Vice-Chair for 2022-2023:
Nomination:______________________ By:___________________ Nomination:______________________ By:___________________ Nomination: ______________________By:___________________ New Board Chair offers last call for nominations: Upon hearing none, the Board Chair declares nominations closed. Board Chair calls for each board member to cast one vote: All those in favor of nominee #1 - All those in favor of nominee #2 - (if applicable) All those in favor of nominee #3 - (if applicable) (Assuming that one member has received a majority of the votes) Board Chair announces the Board Vice-Chair for 2022-2023 |
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8.5. 2022-23 SCHOOL BOARD STUDENT REP(S).
Description:
The Board will review applications submitted for the role of student representative for the 2022-23 school year. The Board may select up to two students to serve at one time. Applications have been received from:
Omar Garcia Rori Bentz |
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9. UNFINISHED BUSINESS
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9.1. Community Engagement
Description:
This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools.
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9.2. Board Reflection
Description:
This standing agenda item has been added to allow the Board to collectively reflect upon statements made during public comment or topics covered during Reports.
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10. INFORMATION ONLY
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10.1. Field Trip Report:
Description:
A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.
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10.2. Student Enrollment:
Description:
Current enrollment is approximately 2,077 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location.
Mari-Linn: 173 Sublimity: 337 Stayton Elementary: Stayton Intermediate/Middle: 446 (SIS: 158 SMS:288 ) Stayton High: 619 Options Academy:136
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10.3. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
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10.4. Upcoming Board Events & Activities:
Description:
Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us
July 30, 2022 - SummerFest (NSSD Booth) 1-2 hour increments between 7:30-4:30 August 2022 (2nd week, date TBA) -Leadership Team Goals Workshop time and location TBA August 18, 2022-Regular Session-Board Meeting: 6:00 pm ~ Santiam Meeting Room |
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11. BOARD MEMBER REPORTS/ANNOUNCEMENTS
Description:
This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.
Board Greeter for Next Month: Chamber Greeters NSSD Board Rep: Possible Future Agenda Items: |
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12. ADJOURN
Description:
Time:
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