March 17, 2022 at 5:30 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 5:30 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via Zoom. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person at meeting sites and in the District Office during business hours. Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website.
ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER PLEDGE OF ALLEGIANCE: ALISHA OLIVER |
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2. APPROVAL OF THE AGENDA
Description:
Any changes to the agenda after posting on March 11, 2022 are noted below:
Added Attachments-
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3. SUPT. SEARCH SCREENING ADVISORY COMMITTEE
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3.1. Training for screening protocols: Steve Kelley
Description:
Steve Kelley, OSBA Executive Search Consultant, will present a training for the Board and members of the Screening Advisory Committee. This portion of the agenda is open to the public.
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3.2. Enter into Executive Session ORS 192.660(2)(a)
Description:
As per ORS 192.660(2)(a), the Board will enter into Executive Session "to consider the employment of a staff member". This portion of the agenda will only be for board members, the NSSD Director of HR, the Screening Advisory Committee and the Board Administrative Assistant. Anyone else in attendance will be asked to exit the meeting.
No Board action will occur during this agenda item and upon the close of the discussion, the Board will return to Open Session and members of the public will be allowed back into the online and in-person meeting space. |
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3.3. Return to Open Session
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4. STUDENT BUSINESS
Description:
This agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.
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5. REPORTS
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5.1. Superintendent's Report: Andy Gardner
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5.2. Business Director's Report: Jane Nofziger
Attachments:
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5.3. COVID-19 Report
Description:
This standing agenda item is for reviewing COVID-19 guidance for schools and the current status of the virus in the community.
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5.4. Student Success Act: Dave Bolin
Description:
Assoc. Superintendent Dave Bolin will give the Student Success Act. monthly update which typically includes activities and expenditures.
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5.5. Licensed Union Report
Description:
This standing agenda item is to receive regular reports from the Licensed Union representatives.
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6. PUBLIC COMMENT
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.
To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS |
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7. CONSENT AGENDA
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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7.1. Approval of Meeting Minutes
Description:
The minutes from the previous month's meeting are submitted for Board review and approval.
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7.2. Licensed Staff Changes
Description:
School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. HR Director Debi Brazelton will review any changes in Licensed staff since the last board meeting. Only new hires require board approval; building transfers, resignations and retirements are for information only.
New Hires (Board Action Required) Emma Bird-ML (replace Linda Luu) Darren Shryock-SHS (retire/work back) Tyler Tamayo - SMS Renee Gilbreth-SMS Allen Regnier-SUB Resignations Naomi Harris-SHS, effective 3/18/22 Haley Humphreys-SES, effective 6/16/22 Megan Peetz-SES, effective 2/15/22 Linda Luu-ML, effective 3/18/22 Lillian Harrison-SIS/SMS, effective 6/16/22 Retirements Kathy Kaczynski-SES, effective 6/16/22 Joe Usselman-SMS, effective 6/16/22 Darci Proctor-SHS, effective 6/1/22
Attachments:
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7.3. Action on Consent Agenda
Description:
RECOMMENDED MOTION-CONSENT AGENDA
Motion that the Board approves the Consent Agenda including 7.1- Meeting Minutes from the 2/3/22, 2/9/22, 2/11/22 and 2/17/22 meetings and 7.2-New Hires: Emma Bird, Darren Shryock, Tyler Tamayo, Renee Gilbreth and Allen Regnier.
Discussion:
MOTION MADE BY:
VOTE: RESULT: |
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8. NEW BUSINESS
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8.1. Staff Appreciation/Retention Bonuses
Description:
The Board will discuss options for creating staff retention incentives. The District proposes to compensate staff employed on April 1, 2022 an additional $800 beyond their regular pay, and to further compensate employees an additional $800 who are employed as of October 1st, 2022.
The District further proposes to alter the 2021-2022 school calendar on Monday, April 18, 2022 to convert it into a non-school day for students and a paid day off for all staff. POSSIBLE MOTION Motion that the Board approves the staff recognition of a financial payment(s) of $ and a paid day off on April 18, 2022. |
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8.2. Process for 2021-2022 Superintendent Eval
Description:
The Board will discuss the timeline and format for performing Supt. Gardner's final evaluation as NSSD Superintendent.
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9. UNFINISHED BUSINESS
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9.1. Board Policy Updates
Description:
The following policies were pulled from the Consent Agenda in the February 17, 2022 meeting. They will be resubmitted for further discussion. Optional wording has been added to JFCF for consideration. The edits in question for KGC/GBK were confirmed as intentional and will be discussed in more detail at the meeting.
JFCF-Harassment, Intimidation, Bullying, Cyberbullying, Teen Dating & Domestic Violence-Student
Attachments:
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9.2. NSSD Budget Committee Vacancies
Description:
The Board will review the applications received thus far and determine if they wish to fill the three vacancies or extend the application period and appoint the new members in April.
POSSIBLE MOTION(S) Motion that the Board appoints [ and ] to fill positions #8 and #10 for the remainder of their terms expiring 6/30/24. Motion that the Board appoints [ ] to fill position #12 with the term expiring 6/30/25. Budget committee members are appointed to three-year terms by the school board. At the end of a budget committee member term, the incumbent member can be reappointed at the discretion of the governing body.
Attachments:
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9.3. Community Engagement
Description:
This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools. The Board will review the notes from the workgroup session held by Laura Wipper, Coral Ford and Mark Henderson and continue discussing plans for coordinating listening sessions at all the schools.
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9.4. Board Reflection
Description:
This standing agenda item has been added to allow the Board to collectively reflect on the meeting.
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10. INFORMATION ONLY
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10.1. Field Trip Report:
Description:
A list of the field trips taken and/or scheduled since the start of the school year is included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.
Attachments:
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10.2. Student Enrollment:
Description:
Current enrollment is approximately 2,099 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location.
Mari-Linn: 170 Sublimity: 334 Stayton Elementary: 359 Stayton Intermediate/Middle: 446 Stayton High: 639 Options Academy: 151
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10.3. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
Attachments:
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10.4. Upcoming Board Events & Activities:
Description:
Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us
March 30, 2022-Special Session Board Meeting 5:30 pm ~ location TBA April 21, 2022 - Regular Session-Board Meeting: 6:00 pm ~ Stayton Elementary School/Zoom |
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11. MISC INFO & ANNOUNCEMENTS
Description:
This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.
Board Greeter for Next Month: Chamber Greeters NSSD Board Rep: Possible Future Agenda Items: |
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12. ADJOURN
Description:
Time:
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