February 17, 2022 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person, as room occupancy limits allow, and via Zoom. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person at meeting sites and in the District Office during business hours. Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website. 

Join Zoom Meeting
https://nsantiam-k12-or-us.zoom.us/j/88002079245?pwd=WVJsajVTRFNYOU5TaGdLalhUMXpFUT09

Meeting ID: 880 0207 9245
Passcode: 538548

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER

PLEDGE OF ALLEGIANCE: ALISHA OLIVER

Description:  Any changes to the agenda after posting on February 11, 2022 are noted below:

Added Attachments-

• 5.2-Feb'22 General Fund Board Financials 21.22
• 7.1-01.13.22 & 01/20/22 Meeting Minutes
• 8.2-Board policies: DH, GBA-AR, GBL, GBLA, IGAF-AR, IGBAG-AR, IGBB

Revised Attachments-

• 10.1-February 2022 Field Trip Report

Removed Agenda Items-

• 5.1 (previously) Supt/ Search Status Report (no updates to report at this time)

Description:  This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District. 

Description:  The Board will adopt a motion signifying that NSSD will proclaim March 7-11, 2022 as Classified Employee Appreciation Week. 

Description:  This agenda item is for monthly reports from the NSSD Board Student Representatives and for other requests/reports from students.  

Description:  Along with the monthly financial report, the Business Director will provide a draft calendar for the 2022-2023 Budget Calendar Committee for possible approval. In addition, there will be at least one vacant position on the committee. The Board will discuss the process needed to fill any open positions. 

Current Food Services Director Mike Vetter will also be present to introduce his replacement, Chris Facha. (Mike's last day is Feb. 28th)

Description:  This standing agenda item is for reviewing COVID-19 guidance for schools and the current status of the virus in the community. The main topic for this meeting is the new guidance from the Oregon Health Authority which indicates the mask mandate will be lifted for schools on March 31, 2022, which will affect quarantine protocols from that point forward. The Board may consider a motion or other actions to clarify their position on masks both prior to that date and after. 

Description:  Supt. Gardner will discuss the findings and recommendations from The Equity Collaborative as a result of the District assessments completed by them during 2020-2021.

Description:  Assoc. Superintendent Dave Bolin will give the Student Success Act. monthly update which typically includes activities and expenditures.  

Description:  This standing agenda item is to receive regular reports from the Licensed Union representatives. 

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meetings will be submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. HR Director Debi Brazelton will review any changes in Licensed staff since the last board meeting. Only new hires require board approval; building transfers, resignations and retirements are for information only.

New Hires (Board Action Required)
n/a
Resignations 
Sarah Davisson - SHS Language Arts effective 2/18/2022
Rachel Minturn - SIS 5th grade effective 6/16/2022
Sara Zander - SHS Language Arts effective 6/16/2022
Retirements 
n/a

Description:  These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They were presented for a 1st Reading during the January 20, 2022 meeting and are now presented for a 2nd reading and possible adoption. Any individual policy may be pulled from the Consent Agenda if further discussion is desired before Board adoption. Policies identified with an -AR (Administrative Regulations) are detailed directions governing the operation of schools and do not require board approval.

EFAA-AR- Reimbursable Meals & Milk Programs
GBEA-Workplace Harassment
GBEA-AR-Workplace Harassment Reporting and Procedure
JECAC_GBH -Staff-Student-Parent Relations
JFCF-Harassment, Intimidation, Bullying, Cyberbullying, Teen Dating  & Domestic Violence-Student 
KGC_GBK - Prohibited Use, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems 

Description:  The 2022-2023 school year calendar is being presented to the Board for review and possible adoption. 

Description:  The following policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service. They will be brought back in March for a 2nd reading and possible approval.  The policies have been reviewed by the HR Director, the Special Ed. Director and the Associate Superintendent as they pertain to their departments.

DH- Loss Coverage
GBA-AR-Veterans' Preference
GBL-Personnel Records
GBLA-Disclosure of Information-DELETE POLICY
IGBAF-AR-Special Education IEP
IGBAG-AR-Special Education Procedural Safeguards
IGBB-Talented and Gifted Program

Description:  This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools. The Board will discuss plans for coordinating listening sessions at all the schools and how the newly instigated search for a superintendent might be integrated into these plans. 

Description:  This new standing agenda item has been added to allow the Board to reflect upon statements made during public comment. 

Description:  A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.  

Description:  Current enrollment is approximately 2,101 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 169
Sublimity: 335
Stayton Elementary: 361
Stayton Intermediate/Middle: 441
Stayton High: 652
Options Academy: 143

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

March 3, 2022 Regular Session-Board Meeting (annual licensed contract renewals/ extensions) 6:00 pm ~ location TBA

March 17, 2022 Regular Session-Board Meeting:  
6:00 pm ~Stayton Elementary School 

Description:  This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.

Board Greeter for Next Month:

Chamber Business Network NSSD Board Rep: (formerly Greeters)
Feb. 23 @ Focus Heating & Cooling at 8:30 am

Possible Future Agenda Items:

Description:  Time: