August 19, 2021 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm in the Stayton Elementary School cafeteria. It is also available via Zoom using the link information listed below. It is an open meeting of the Board and the public is allowed to observe. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person at each meeting site. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website. 

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: Laura Wipper

PLEDGE OF ALLEGIANCE: Laura Wipper

Join Zoom Meeting
https://nsantiam-k12-or-us.zoom.us/j/88002079245?pwd=WVJsajVTRFNYOU5TaGdLalhUMXpFUT09

Meeting ID: 880 0207 9245
Passcode: 538548
 

Description:  Any changes to the agenda after posting on August 13, 2021 are noted below:

Added Attachments-

• 6.1-07.22.21 Meeting Minutes
• 7.1:CBA- Qualifications & Duties of the Superintendent

Added Agenda Items-

• 7.2:Community Engagement Committee
• 8.1:Board-to-Stakeholder Communication Protocol

Removed Agenda Items-

RECOMMENDED MOTION-AGENDA APPROVAL

Motion that the Board approves the meeting agenda as modified.  Motion Made By: Vote:

Description:  This agenda item is for monthly reports from the Stayton High School ASB president and for other requests/reports from students.  

Description:  This is Sarah Wolf's first official meeting as a Student Representative to the School Board and she will take her oath of office.

" I ___________________, will support the Constitution and the laws of the United States, the state of Oregon and the laws thereof, and the policies of the North Santiam School District, and will discharge the duties of Student Representative to the NSSD Board to the best of my ability".

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. 

Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully and that members of the audience conduct themselves in a civil manner while others are speaking. Anyone speaking should be allowed to do so without interruption, intimidation or ridicule. Should this type of behavior occur, the meeting may be recessed and those causing the disturbance will be asked to leave the premises or the meeting may be adjourned altogether.

Those who have completed a public comment card will be called to stand and state their name and address. Please note that speakers will have three minutes to express their thoughts.

Description:  The written testimony submitted for the August 11, 2021 Special Session will be read out loud by NSSD staff. 

Description:  An equal amount of time used for written testimony will be allotted for oral testimony. A timer will be used to record the time it takes to read all written comments. This will be reset and speakers present will have up to 3 minutes each to submit oral testimony until the timer expires. 

Description:  This is a standing agenda item for Assoc. Superintendent Dave Bolin to give the Student Success Act. monthly update which typically includes activities and expenditures.  

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Any changes in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.

New Hires (Board Action Required)
Ron Stutzman-SHS Metals/Fabrication
Resignations 

Retirements 

Description:  RECOMMENDED MOTION-CONSENT AGENDA

Motion that the Board approve the Consent Agenda including; 6.1 -Minutes from the July 22, 2021 Regular Session and 6.2- New hire - Ron Stutzman Motion Made By: Vote:

Description:  Board members reviewed the suggested edits from OSBA to policy CBA -Superintendent's Qualifications during the June 17, 2021 meeting and made their own revisions. The edits have been made and the policy will be presented for further review. 

The current policy that is being recommended for deletion has been included for reference.

Description:  This item has been added as a standing agenda item until a resolution is reached regarding the future of the committee. Typically, every July, two Board representatives are assigned to the Community Engagement Committee for the upcoming school year. The Board is considering a different format in order to engage more non-staff stakeholders in the scope and work of the committee. 

The appointment from the July meeting was tabled and the Board agreed they would like to revisit the subject monthly until a decision is reached. 

Description:  Vincent Adams from OSBA (Oregon School Boards Association) will be available to consult on a discussion regarding protocols for responding to complaints or comments received from the public directly to board members. (typically via email).

Description:  Board members have traditionally been assigned to specific schools to help ensure all schools have Board presence in their schools. Board members will select which school they would like to focus on during the 2021-22 school year.

Description:  The Board Chair will introduce this new standing agenda item and how it may serve to keep the Board update regarding COVID-19 guidance for schools and the status of the virus in the community. Starting in September this item will appear under the 5) Reports section of the agenda.

Description:  Current enrollment numbers are changing daily as new students enroll and others withdraw due to transfers to other schools. An enrollment projection will be made available as soon as possible. 

Mari-Linn: 
Sublimity: 
Stayton Elementary: 
Stayton Intermediate/Middle: 
(SIS:  SMS: )
Stayton High: 
Options Academy:

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

September 16, 2021 Regular Session-Board Meeting:  
6:00 pm ~ Location TBA

October 21, 2021 Regular Session Board Meeting: 
6:00 pm ~ Location TBA 

Description:  Announcements for this meeting:

Board Greeter for Next Month:

Possible Future Agenda Items:

Description:  Time: