July 22, 2021 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe both in person and via Zoom using the link information listed below. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request prior to this point in the agenda. These are available at the back of the room and via the link PUBLIC COMMENT CARD. Comment cards are also available in person in the District Office but must be completed prior to 4:00 pm on the day of the meeting.

Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website and also in print at the back of the room.
Join Zoom Meeting
https://nsantiam-k12-or-us.zoom.us/j/83952368612?pwd=TU5obURMREtWcWwzaDc1UlcxZWx4dz09

Meeting ID: 839 5236 8612
Passcode: 249936

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: MIKE WAGNER

PLEDGE OF ALLEGIANCE: MIKE WAGNER
 

Description:  Newly elected/re-elected Board members will take an oath of office before assuming their duties.
Alisha Oliver
Laura Wipper
Mackenzie Strawn

I, _______________________, do solemnly swear (or affirm) that I will support the Constitution of the United States, the Constitution of the State of Oregon and the laws thereof and the policies of the North Santiam School District. I will faithfully and impartially discharge the duties of the Office of School Board Member according to the best of my ability during the term for which I have been elected.

Newly selected Student Representatives to the School Board who are present at the meeting will also take their oath of office.
Tayven Whielden
Sarah Wolf

I, _______________________, do solemnly swear (or affirm) that I will support the Constitutions of the United States and the State of Oregon and the laws thereof and the policies of the North Santiam School District. I will faithfully and impartially discharge the duties of the Student Representative to the NSSD School Board according to the best of my ability.
 

Description:  Any changes to the agenda after posting on July 16, 2021 are noted below:

Added Attachments-

• 7.2-Sole Source Purchasing Resolution #072221B

Removed Agenda Items-

• 5.3-Student Success Act

RECOMMENDED MOTION-AGENDA APPROVAL

Motion that the Board approves the meeting agenda as modified.  Motion Made By: Vote:

 

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Anyone who has filled out a public comment card is now asked to step forward and state their name and address. Please note that speakers will have three minutes to express their thoughts.
 

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extenstions of the Licensed staff contracts. Any changes in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.

New Hires (Board Action Required)
Sara Zander SHS (Replacing Lori Tuter)
Rebecca Boyd SHS (Replacing Laura Warren)
Samantha Hauck SIS (Replacing Katelynn Ion)
Kindra Gross SHS (Replacing Arden Robinette)
Ashley Nightingale SHS (Replacing Britney Shelton)

Resignations 
Arden Robinette - SHS Social Studies
Ashley Herndon Dubra - SHS Counselor
Lori Tuter - SHS ELA
Laura Warren - SHS Lang Arts/AP Psych

Retirements 
Dale Sunderman-SHS Metals/Fabrication

Description: 
RECOMMENDED MOTION-CONSENT AGENDA

Motion that the Board approve the Consent Agenda including; 6.1-Minutes from the June 17, 2021 Regular Session and Special Sessions and 6.2 New hires - Sara Zander, Rebecca Boyd, Samantha Hauck, Kindra Gross and Ashley Nightingale. Motion Made By: Vote:

Description:  Passed in 2007, SB 1036 allowed school districts to impose a tax on new construction measured by the square footage of improvements (affordable housing, public buildings, agricultural buildings, hospitals, private schools, and religious facilities are exempt). As prescribed in statute, the OR Dept of Revenue is responsible for updating tax rate limits and notifying affected districts. The District has been notified the rate will increase for the 2021-22 school year and the Board needs to adopt the new rates as stated in Resolution #072221A

RECOMMENDED MOTION-EXCISE TAX RATE/RES. #072221A

NOW THEREFORE BE IT RESOLVED, that the North Santiam School District Board approves the Construction Tax Increases as published by the Oregon Department of Revenue for 2021-22 at $1.41 per square foot for residential and $.70 per square foot for non-residential. Motion Made By: Vote:

Description:  Business Director Jane Nofziger will request a sole source purchasing agreement. The District has been working with another company for applicant tracking and has received unsatisfactory service and an inferior product that does not integrate well with other programs used 

RECOMMENDED MOTION-RESOLUTION #072221B

NOW THEREFORE BE IT RESOLVED, that the North Santiam School District Board approves the Sole Source Purchase of the listed Frontline Software for the 2021-22 year for a total of $43,866.19 with the option to extend the contract for three years.  The annual recurring cost will be $17,110.21.  Motion Made By: Vote:

Description:  The Board needs to approve the following designations and authorizations annually according to Oregon State statute:
•  Chief Administrative Officer-Andy Gardner
•  District Clerk-Andy Gardner
•  Deputy Clerk-Jane Nofziger
•  Legal Counsel-Garrett Hemann Robertson PC and WESD 
•  Official Auditors for School Year- Accuity, LLC
•  Budget Officer-Andy Gardner
•  Custodian of Funds-Jane Nofziger
•  Depositor for School Funds-LGIP, Columbia Bank 
•  Facsimile Signatures-Andy Gardner, David Bolin and Jane Nofziger
•  Inter-Fund Borrowing Within Fiscal Year-Jane Nofziger

Description:  The Board needs to approve the following authorizations annually according to Oregon State statute.
These grants include the following but are not limited to:
•  Title Grant Applications
•  NCLB/eCIP Consolidated Grant Applications
•  ESEA Grant Applications
•  All State and Federal Grant Applications
•  All Non-Profit Grant Applications

Description:  RECOMMENDED MOTION- ANNUAL ORGANIZATIONAL ITEMS

I move that the Board approves Organizational Agenda Items; 7.3.1-Designations and Authorizations, 7.3.2-Grant and Consolidated Sub-Grant Authorizations and 7.3.3-2021-22 NSSD Board Regular Session Meeting Calendar as submitted. Motion Made By: Vote:

Description:  Boards must approve their annual Regular Session Meeting Calendar. Any meetings scheduled or re-scheduled after this approval are considered "Special" or "Emergency" meetings. These changes will be indicated in red on the District website on the MEETING CALENDAR page.

RECOMMENDED MOTION-BOARD MEETING CALENDAR

Motion that the Board approves the 2021-22 NSSD Board Regular Session Meeting Calendar as [submitted] [modified]. Motion Made By: Vote:

Description:  Board members will watch a pre-recorded webinar provided by the Oregon School Boards Association (OSBA) on the topic of board member roles & responsibilities. 

Description:  Board members will review the current NSSD Board Operating Protocol and discuss any possible desired updates. Sample agreements from OSBA have included for reference. 

Description:  No later than the next meeting following July 1, the Board will elect a chair and vice chair to serve for one year. No member of the Board may serve as chair more than two years in succession unless the Board approves a motion to extend this period in June, prior to the Board elections in July. Both the current Chair and Vice Chair have served in their roles for two years so a new Board Chair and Vice Chair must be selected. 

Description:  Current Board Chair declares that nominations are open for a new Board Chair for 2021-2022:

Nomination: ________________ By:____________________
Nomination: ________________ By:____________________
Nomination: ________________ By:____________________

Current Board Chair offers last call for nominations:

Upon hearing none, the Current Board Chair declares nominations closed.

Current Board Chair calls for each board member to cast one vote:
 
All those in favor of nominee #1 -  
All those in favor of nominee #2 -  (if applicable)
All those in favor of nominee #3 -  (if applicable)

(Assuming that one member has received a majority of the votes)

Current Board Chair announces the New Board Chair for 2021-22

Description:  New Board Chair declares that nominations are open for the Board Vice-Chair for 2021-2022:

Nomination:______________________ By:___________________
Nomination:______________________ By:___________________
Nomination: ______________________By:___________________

New Board Chair offers last call for nominations:

Upon hearing none, the Board Chair declares nominations closed.

Board Chair calls for each board member to cast one vote:
 
All those in favor of nominee #1 -  
All those in favor of nominee #2 -  (if applicable)
All those in favor of nominee #3 -  (if applicable)

(Assuming that one member has received a majority of the votes)

Board Chair announces the Board Vice-Chair for 2021-2022

Description:  The Board needs to review the assignment of Board members to the Community Engagement Committee for 2021-22. Previously, Tass Morrison was the committee chair and Alisha Oliver was a member.  

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

August 12, 2021-NSSD Leadership Team Goal Workshop
8:00 am-5:00 pm @ (tentatively Historic Heater Farms)

August 19, 2021- Regular Session-Board Meeting:  
6:00 pm ~ District Office/Santiam Room

August 30, 2021- (tentative)-Welcome Back All Staff Event
time & location TBA

September 7, 2021 - First Day of School

September 16, 2021-Regular Session Board Meeting: 
6:00 pm ~ District Office/Santiam Room

Description:  Announcements for this meeting:

Board Greeter for Next Month:

Possible Future Agenda Items:

Description:  Time: