March 18, 2021 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is a "hybrid" meeting of the Board and the public is allowed to observe either in-person or via the Zoom link below. Occupancy limits inside the Santiam Meeting Room will be followed which may limit the number of the members of the public who can be present in the room at one time. On the agenda is a place for public comment. Those that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person in the District Office (prior to 4:00 pm on the day of the meeting) or near the entrance of the Santiam Room. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website. 

https://nsantiam-k12-or-us.zoom.us/j/87151294884?pwd=VUIrckxPdUYzamtWTC8wZCsvblZnQT09

Meeting ID: 871 5129 4884
Passcode: 363165

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: MIKE WAGNER
Alisha Oliver and Tod Nau have provided advance notice they will be absent. 

PLEDGE OF ALLEGIANCE: MIKE WAGNER

Description:  Any changes to the agenda after posting on March 12, 2021 are noted below:

Added Attachments-

• 4.1-Transitions Class New ASB Request
• 6.2- PERS Pension Bond PPT, General Fund Board Financials, Revenue Projections 03.18.21
• 7.1-02.18.21 Meeting Minutes-Draft
• 8.1-Appropriation Transfer March 2021
• 8.3-2021-22 Staff Calendar draft 03.18.21

Added Agenda Items-

Removed Agenda Items-

DRAFT MOTION

Motion that the Board approves the meeting agenda as modified.  Motion Made By: Vote:

Description:  This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District. 

Description:  Garrett Trott has declared his intent to resign his NSSD Board position ( Director Position #5, At Large #1) and will be honored for his eight years of service. In addition, the remaining Board members will then declare his seat vacant to allow the process for appointment to begin. 

DRAFT MOTION

Motion that the Board declares NSSD Director Position 3, At-Large #1 vacant as of March 18, 2021. Motion Made By: Vote:

Description:  This agenda item is for monthly reports from the Stayton High School ASB president and for other requests/reports from students.  

Description:  The students enrolled in the Transitions Program (post grad for SPED students) are making shirts, sweatshirts, and terrariums that they want to sell. The entire process (production, advertising, distribution, finances) will provide life lessons and any proceeds will be used to fund other class activities or projects. 

DRAFT MOTION-NEW ASB FUND

Motion that the Board approves the request to establish a new ASB account for the Stayton High School Transitions Class. Motion Made By: Vote:

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Anyone who has filled out a public comment card is now asked to step forward and state their name and address. Please note that speakers will have three minutes to express their thoughts.

Description:  As a component of the report, Jane will be presenting information with regard to the District entering into a PERS Bond.  She will be asking, by show of hands, to indicate if they are in support of the District moving forward with this transaction. 

Description:  Alan Kirby will be present to answer any questions regarding the Measure 98 Report that was included in the meeting materials. 

Secondly, Alan has begun working on a proposal to open a school based health clinic at the cottage across from SHS, in the fall of 2022.  He will give a description of what this would look like including partnerships that may be established with Santiam Hospital and others to provide acute care, mental health services, and dental services.

Description:  The Community Engagement Committee is a sub-committee of the NSSD Board of Directors made up of NSSD staff and two board members. Tass Morrison is the committee chair and Alisha Oliver is a member of the committee. The committee meets monthly and this item is for a monthly report of meeting minutes.

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting will be submitted for Board review and approval.

Description:  School boards must approve the hiring and annual renewal and extensions of the Licensed staff contracts. Any changes in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.

New Hires (Board Action Required)
N/A
Reassignments (No Board Action Required)
Vicky Storey - SHS Principal (previously SHS Assistant Principal)
Resignation Rescinded (No Board Action Required)
Michael Hammond - SHS Special Ed Teacher

Description:  DRAFT MOTION-CONSENT AGENDA

Motion that the Board approve the Consent Agenda including; 7.1 -Minutes from the February 18, 2021 Regular Session.  Motion Made By: Vote:

Description:  The Board will be asked to approve a budget appropriation as a result of receiving the CARES Act II Grant which is a federal relief grant for $1.38 million.

DRAFT MOTION -RESOLUTION 031821A

WHEREAS, the Board of Directors for the North Santiam School District hereby authorizes the transfer of a budget appropriate in the special revenue fund as follows: APPROPRIATION REQUEST 1           Reduce 200 Fund 1000 Function by $30,000           Increase 200 Fund 5200 Function by  $30,000 APPROPRIATION REQUEST 2           Reduce 200 Fund 2000 Function by   $210,000           Increase 200 Fund 3000 Function by  $210,000 Motion Made By:  Vote:

Description:  Jane will present the final 2021-2022 Budget Committee Calendar and list of members for Board approval. She will also be presenting a draft list of committee members as it is still being finalized. 

DRAFT MOTION-BUDGET COMMITTEE

Motion that the Board approves the 2021-22 Budget Committee Calendar as presented. Motion Made By: Vote:

Description:  The NSSD calendar committee has reviewed the proposed staff calendar for the 2021-22 school year which dictates the days school will be in session. The Board must approve the calendar in order for it to be finalized. If changes are made in the future which effect the days school is in session, the calendar will be re-submitted to the Board for approval. 

DRAFT MOTION-2021-22 SCHOOL CALENDAR

Motion that the Board approves the 2021-22 school calendar as presented. Motion Made By: Vote:

Description:  Current enrollment is approximately 2,114 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 164
Sublimity: 339
Stayton Elementary: 337
Stayton Intermediate/Middle: 468
(SIS: 137 SMS: 331)
Stayton High: 729
Options Academy: 77

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

April 15, 2021 Regular Session-Board Meeting:  
6:00 pm ~ Santiam Room/District Office

May 20, 2021 Regular Session Board Meeting: 
6:00 pm ~ Santiam Room/District Office

Description:  Announcements for this meeting:

Board Greeter for Next Month:

Possible Future Agenda Items:

Description:  Time: