January 21, 2021 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm via Zoom using the link information listed below. It is an open meeting of the Board and the public is allowed to observe. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person in the District Office but must be completed prior to 4:00 pm on the day of the meeting. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website. 

Join Zoom Meeting
https://nsantiam-k12-or-us.zoom.us/j/86378130561?pwd=aVBHTFBwNkdBbXBsK21LSjlxR1JCZz09

Meeting ID: 863 7813 0561
Passcode: 467471

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: MIKE WAGNER

PLEDGE OF ALLEGIANCE: MIKE WAGNER

Description:  Any changes to the board packet after posting on January 14, 2021 are noted below:

Added Attachments-
7.2-Jan 2021 Licensed Report
8.2-2020-21 School Calendar COVID 01.21.21
8.3-Board Policies JHCC & GBEB
Added Agenda Items-
8.2-Revised 2020-21 School Calendar

Removed Agenda Items-

Description:  This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District. 

Description:  Supt. Gardner will announce that Governor Kate Brown has declared January 2021 to be School Board Recognition Month and will acknowledge each member's service to the district.

Laura Wipper - serving since 2005
Tass Morrison - serving since 2006
Mike Wagner - serving since 2007
Tod Nau - serving since 2011
Garrett Trott - serving since 2012
Alisha Oliver - serving since 2017
Erin Cramer - serving since 2019
Mya Joyce, Student Rep - serving since Nov 2019

*Typically there would be an official proclamation signed by the Governor attached to this agenda item but as of the date of the posting, it has not been made available to OSBA.

Description:  This agenda item is for monthly reports from the Stayton High School ASB president and for other requests/reports from students.  

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the District's website. Those who have completed a comment request will now be called (in the order they were received) to turn on their video and microphones to address the Board. Once their comment is complete, they are asked to mute themselves and turn off their cameras. Please note that speakers will have three minutes to express their thoughts.

Description:  The independent auditor's report on the NSSD 2019-2020 Financial Report has been included. The Business Director will briefly review the report and answer questions. 

Description:  The Community Engagement Committee is a sub-committee of the NSSD Board of Directors made up of NSSD staff and two board members. Tass Morrison is the committee chair and Alisha Oliver is a member of the committee. The committee meets monthly and this item is for a monthly report of meeting minutes.

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and non-renewal of the Licensed staff contracts. Any chances in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.

New Hires (Board Action Required)
Morgan Fredericks-SMS, Counselor (working under an emergency school counselor license) 

Description:  The following updates to NSSD Board policies have been recommended from the Oregon School Boards' Association as part of their Policy Plus subscription program. They were presented for a First Reading in December and are now submitted for approval.

JB- Equal Ed Opportunity
JFCM-Threats of Violence
GCPC/GDPC-Retirement of Staff (delete old and replace)
LBEA-Resident Student Denial for Virtual Public Charter School Attendance
 

Description:  DRAFT MOTION-CONSENT AGENDA

Motion that the Board approve the Consent Agenda including; 7.1-Minutes from the December 17 , 2020 Regular Session and  New hire -Morgan Fredricks and 7.3-updates to policies JB, JFCM, GCPC/GDPC and LBEA. Motion Made By: Vote:

 

Description:  To bring the District into local budgeting law compliance in management of
our scholarship funds, the Business Director will ask the Board to authorize the addition of a 700 Fund to the 2020-21 budget. 

DRAFT MOTION-RESOLUTION #012121A

NOW THEREFORE BE IT RESOLVED, that the North Santiam School District Board approves the addition of a Supplemental Budget - For a Trust and Agency Fund - For a total of $30,000, to the 2020-21 District Budget to manage the Stayton High School Scholarship Fund. Motion Made By: Vote:

Description:  The initial start date and grading days for term 1 and mid-term 2 have had to be adjusted due to the delay in the start of the school year caused by the Beachie Creek Fire and COVID 19. At this time the end of the school year is still planned for June 15, 2021 but it could be delayed if there are any further unplanned school closures. 

DRAFT MOTION-2020-21 REVISED SCHOOL CALENDAR

Motion that the Board accepts revisions to the 2020-21 school calendar as submitted. Motion Made By: Vote:

Description:  This standing agenda item is for First Readings of any updates to NSSD Board policies that are recommended by the Oregon School Boards' Association as part of their Policy Plus subscription program. 

GBEB-Communicable Diseases/Staff
GBEB AR-Communicable Diseases/Staff
JHCC-Communicable Diseases/Students
JHCC AR-Communicable Diseases/Students

These updates include language regarding COVID-19 and to differentiate the AR for staff from the AR for student. clearly separate the AR's between staff and students. 

The grey highlights are text added by OSBA. The yellow highlights are suggested by NSSD staff and the strikethroughs are either the current verbiage or edits suggested by OSBA that were overwritten by NSSD staff.

Description:  Current NSSD enrollment is approximately 2,106. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 156
Sublimity: 343
Stayton Elementary: 311
Stayton Intermediate/Middle: 467
(SIS: 138 SMS: 329)
Stayton High: 723
Options Academy: 106

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

Regular Session Board Meeting:  
February 18, 2021 6:00 pm ~ location TBA

Special Session Board Meeting (Licensed Staff Contract Renewals)
March 4, 2021 6:00 pm ~ location TBA

Regular Session Board Meeting
March 18, 2021 6:00 pm ~ location TBA

Description:  Announcements for this meeting:

• There will be three board positions expiring on 6/30/21 so they will be on the May 2021 ballot. They include Position 1 (Tass Morrison), Position 3 (Laura Wipper) and Position 7 (Alisha Oliver). Those board members who are choosing to seek re-election need to file the SEL 190 District Candidate Filing form with the Marion County Elections office between Feb 6, 2021-March 18, 2021.

Possible Future Agenda Items:

Description:  Time: