November 19, 2020 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm via Zoom using the link information listed below. It is an open meeting of the Board and the public is allowed to observe. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person in the District Office but must be completed prior to 4:00 pm on the day of the meeting. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website.
Join Zoom Meeting https://nsantiam-k12-or-us.zoom.us/j/88523352550?pwd=R3RhajJTUjIvZDdLSklxcFRzeE9OUT09 Meeting ID: 885 2335 2550 Passcode: 316108 ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: MIKE WAGNER Erin Cramer is absent with prior notice. PLEDGE OF ALLEGIANCE: MIKE WAGNER |
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2. APPROVAL OF THE AGENDA
Description:
Any changes to the board packet after posting on November 13, 2020 are noted below:
Added Attachments-
MOTION-APPROVE AGENDA
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3. SPOTLIGHT
Description:
This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District.
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4. STUDENT BUSINESS
Description:
This agenda item is for monthly reports from the Stayton High School ASB president and for other requests/reports from students.
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5. PUBLIC COMMENT
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the District's website. Those who have completed a comment request will now be called (in the order they were received) to turn on their video and microphones to address the Board. Once their comment is complete, they are asked to mute themselves and turn off their cameras. Please note that speakers will have three minutes to express their thoughts.
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6. REPORTS
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6.1. Superintendent's Report
Presenter:
Andy Gardner
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6.2. Student Success Act Update
Presenter:
Dave Bolin
Description:
Assoc Supt Bolin received the Student Succes Act/Student Investment Account Grant Agreement today. It has been included in the board meeting materials for easy reference. He will discuss the next steps in the process to accept the funding.
Attachments:
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6.3. Business Director's Report
Presenter:
Jane Nofziger & Mike Vetter
Description:
The Business Director will review the monthly financials and also present a request for a budget transfer of appropriations under NEW BUSINESS (8.1). The Food Services Director will be joining the meeting at this time to share information regarding the budget transfer as it relates to his department.
Attachments:
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6.4. Community Engagement Committee Report
Presenter:
Tass Morrison
Description:
The Community Engagement Committee is a sub-committee of the NSSD Board of Directors made up of NSSD staff and two board members. Tass Morrison is the committee chair and Alisha Oliver is a member of the committee. The committee meets monthly and this item is for a monthly report of meeting minutes.
Attachments:
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7. CONSENT AGENDA
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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7.1. Approval of Meeting Minutes
Description:
The minutes from the previous month's meetings are submitted for Board review and approval.
Attachments:
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7.2. Licensed Staff Changes
Description:
School boards must approve the hiring and annual renewal and non-renewal of the Licensed staff contracts. Any chances in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.
New Hires (Board Action Required) n/a Resignations Adair Sullivan- SIS/SMS Counselor (last day is 01/08/21 unless a suitable replacement is found in the interim) Retirements Carol Richards-SMS Special Ed Teacher, effective at the end of 20-21 school year
Attachments:
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7.3. Policy Updates-2nd Reading/Adoption
Description:
Updates to NSSD Board Policies, as recommended by Oregon School Board's Association, were presented for first readings at the October 15, 2020 board meeting and are now presented for approval.
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7.4. Action on Consent Agenda
Description:
MOTION-CONSENT AGENDA
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8. NEW BUSINESS
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8.1. Transfer of Appropriations-Resolution #111920A
Description:
The Business Director will ask the Board to approve Resolution #111920A for the transfer of appropriations between functions for capital projects and reserve funds. She will review the request in more detail under the Business Director's Report (6.3). This agenda item is to allow for further questions and approve the motion.
POSSIBLE MOTION-RESOLUTION #111920A
Attachments:
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8.2. OSBA Elections
Description:
The Oregon School Boards Association (OSBA)is organized as one general state association with up to 23 regionally elected representatives established across 14 geographic regions to support member participation and representation. In even-numbered years member boards vote to elect regional representatives for odd-numbered positions on the OSBA Board of Directors, and to approve the OSBA Legislative Priorities and Principles. This year boards in the Marion region are being asked to consider Jesse Lippold and Bill Graupp to fill position 11. Both of their resumes from the OSBA website and the full 2021-21 Legislative Priorities & Principles resolution have been included in the meeting materials.
POSSIBLE MOTION-2021-22 LEGISLATIVE PRIORITIES & PRINCIPLES
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8.3. NSSD Policy Updates/First Reading
Description:
Updates to NSSD Board Policies, as recommended by Oregon School Board's Association, will be presented for first readings.
The first policy was recently discovered to be accidentally left unfinished during the total policy rewrite process in October 2017.The HR Director has made the appropriate changes to bring the policy into line with the District's current practices. The attachment first shows the policy as it's intended to be and the 2nd pages displays the policy as it currently exists now.
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9. INFORMATION ONLY
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9.1. Student Enrollment:
Description:
Current enrollment is approximately 2,117 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location.
Mari-Linn: 155 Sublimity: 345 Stayton Elementary: 311 Stayton Intermediate/Middle: 466 (SIS: 138 SMS: 328) Stayton High: 726 Options Academy: 114
Attachments:
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9.2. Future Agenda Items:
Description:
A list of annual board meeting agenda items and activities has been included in the meeting materials. Board members may suggest edits to this list at any time. This list has been updated and this is the first draft in the new format. Board members are asked to review and provide feedback. In particular, they will be asked to provide input on how and when to proceed with the next self-evaluation.
Attachments:
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9.3. Upcoming Board Events & Activities:
Description:
Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us
Regular Session-Board Meeting: December 17, 2020 ~ 6:00 pm, location TBD Regular Session Board Meeting: January 21, 2020 ~ 6:00 pm, location TBD |
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10. BOARD ANNOUNCEMENTS
Description:
Announcements for this meeting:
Possible Future Agenda Items: |
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11. ADJOURN
Description:
Time:
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