October 15, 2020 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm via Zoom using the link information listed below. It is an open meeting of the Board and the public is allowed to observe. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person in the District Office but must be completed prior to 4:00 pm on October 15, 2020. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website.
Join Zoom Meeting https://zoom.us/j/98114230589?pwd=Z0tlNFF1Y2ZkTHNaZ3orMXBoMFBpQT09 Meeting ID: 981 1423 0589 Passcode: 1nvwdQ *Only Board members, the Superintendent and those currently presenting or commenting should have their video active. To limit feedback, all microphones should be muted unless that person is speaking. Any participant whose audio is disruptive to the meeting may be muted by the host. If your profile does not contain your name, you may receive a (chat) message once inside the meeting asking you to identify yourself* ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: MIKE WAGNER PLEDGE OF ALLEGIANCE: MIKE WAGNER |
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2. APPROVAL OF THE AGENDA
Description:
Any changes to the board packet after October 9, 2020 are noted below:
Added Agenda Items-
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3. STUDENT BUSINESS
Description:
This agenda item is for monthly reports from the Stayton High School ASB president and for other requests/reports from students.
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4. PUBLIC COMMENT
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the District's website. Those who have completed a comment request will now be called (in the order they were received) to turn on their video and microphones to address the Board. Once their comment is complete, they are asked to mute themselves and turn off their cameras. Please note that speakers will have three minutes to express their thoughts.
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5. REPORTS
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5.1. Superintendent's Report
Presenter:
Andy Gardner
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5.2. Business Director's Report
Presenter:
Jane Nofziger
Attachments:
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5.3. Divison 22 Assurance of 2019-2020 Compliance
Presenter:
Assoc,Supt, Dave Bolin
Description:
School Districts are to provide a Division 22 Report to their local school board by November 1st regarding theie standing with respect to all Standards for Public Elementary and Secondary Schools as set forth in Oregon Administrative Rules 581-022-2305. Districts are to post the Division 22 Report on their district website by November 1, 2020. Following that report, districts will complete and submit to the Oregon Department of Education (ODE) the annual Elementary and Secondary Schools Assurance Form by November 15, 2020.
Attachments:
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5.4. Community Engagement Committee Report
Presenter:
Tass Morrison
Description:
The Community Engagement Committee is a sub-committee of the NSSD Board of Directors made up of NSSD staff and two board members. Tass Morrison is the committee chair and Alisha Oliver is a member of the committee. The committee meets monthly and this item is for a monthly report of meeting minutes.
Attachments:
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6. CONSENT AGENDA
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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6.1. Approval of Meeting Minutes
Description:
The minutes from the previous month's meeting will be submitted for Board review and approval.
Attachments:
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6.2. Licensed Staff Changes
Description:
School boards must approve the hiring and annual renewal and non-renewal of the Licensed staff contracts. Any chances in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.
As of 10/09/20, there were no changes in Licensed staff since the 09/24/20 board meeting. |
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6.3. Action on Consent Agenda
Description:
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7. NEW BUSINESS
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7.1. Modified 2020-21 School Calendar
Presenter:
Andy Gardner
Description:
The 2020-21 School Year Calendar has been modified to account for changes in scheduled grading, professional development and conference days. These changes have been made to recover some of the lost instructional days due to delaying the start of school from Sept 8th to Sept 28th. The start date was moved back to first allow more time for students and staff to prepare for distance learning and then as a result of the wildfire that began affecting District communities on Sept 8, 2020. There may continue to be changes as the District responds to guidance from the OR Dept of Education and the Oregon Health Authority regarding COVID-19.
Attachments:
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7.2. Excise Tax Resolution
Presenter:
Jane Nofziger
Description:
The Business Director will be bringing a resolution to the Board to allow the District to waive the excise tax collection for any residents who have to remodel or rebuild due to losses suffered during the September 2020 Beachie Creek Fire.
POSSIBLE MOTION-EXCISE TAX WAIVER RES # 101520A
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7.3. Policy Updates/First Reading
Description:
Updates to NSSD Board Policies, as recommended by Oregon School Board's Association, will be presented for first readings.
The sample policy was received by the District just prior to the October meeting so it will be prepared and presented at the November 19, 2020 meeting. |
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7.4. Superintendent Evaluation Form
Description:
The Board has been discussing the option of updating the form used to evaluated the superintendent annually. Laura Wipper offfered to make some modifications based on input from other Board members and is bringing the first draft back to the board for further discussion. The previous year's form has been included in the meeting materials for reference.
Attachments:
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8. INFORMATION ONLY
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8.1. Student Enrollment:
Description:
Current District enrollment is approximately 2,142 students. Totals for each school are listed below. Refer to the attachment for a breakdown by grade at each location.
Mari-Linn: 163 Sublimity: 359 Stayton Elementary: 318 Stayton Intermediate/Middle: 461 (SIS: 137 SMS: 324) Stayton High: 729 Options Academy: 112 The District has just received an update from the Willamette Education Service District (WESD) that lists students who have registered to be homeschooled by their parents/guardians. According to their records approximately 85 new students who reside within the District's boundaries have registered to homeschool for the 2020-21 school year since July 1, 2020.The District has confirmed that these students are not currently enrolled in any NSSD schools.
Attachments:
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8.2. Upcoming Board Events & Activities:
Description:
Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us
OSBA Annual Convention (Virtual) November 19, 2020 @ 6:00 pm ~ location TBA NSSD Board of Directors Regular Session Meeting: December 17, 2020 @ 6:00 pm ~ location TBA |
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9. BOARD ANNOUNCEMENTS
Description:
Announcements for this meeting:
Board Greeter for Next Month: Possible Future Agenda Items: |
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10. ADJOURN
Description:
Time:
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