July 30, 2020 at 6:00 PM - Special Session-remotely via Zoom

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe. Due to the in-door size gathering recommendations in place state-wide to help reduce the spread of the COVID-19 virus, this meeting is being held remotely via Zoom (link will be posted below). To submit a public comment to be read or to register to speak live during the public comment section of the meeting, please contact the Executive Assistant to the School Board, Tonia Whisman, via phone at 503-769-4928, via email at communications@nsantiam.k12.or.us or  or in person at 1155 N 3rd Ave, Stayton, OR 97383. 


Join Zoom Meeting
https://zoom.us/j/91578125587?pwd=Y1FnSUJzWXZDZFJVY1ZCMFJiTDlIdz09

Meeting ID: 915 7812 5587
Passcode: 87t8yZ


ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: MIKE WAGNER

PLEDGE OF ALLEGIANCE: MIKE WAGNER

Description:  Any changes to the board packet after posting on July 24, 2020 are noted below:

Added Attachments-

Added Agenda Items-Removed Agenda Items-

Deleted Agenda Items-

Description:  This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District. 

Description:  The Community Engagement Committee has recommended that the NSSD Board of Directors bestow the following awards:

Golden Eagle Award: Robin Meier ~ 20 years of dedication to excellence as the Stayton Highlights dance team coach
Santiam Award: Carlin Croff ~ selection as the 2019 Stayton Rotary Future First Citizen

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the District's website. Anyone who has registered previously to submit a public comment will now be acknowledged and asked to speak. Please note that speakers will have three minutes to express their thoughts. If any written public comment has been submitted prior to July 30, it will be read at this time. 

Description:  The Community Engagement Committee is a sub-committee of the NSSD Board of Directors made up of NSSD staff and two board members. Tass Morrison is the committee chair and Alisha Oliver is a member of the committee. The committee meets monthly and this item is for a monthly report of meeting minutes.

Description:  Board members who attended the OSBA annual conference on July 11, 2020 will have the opportunity to share the information they learned in their sessions. 

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and non-renewal of the Licensed staff contracts. Any chances in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.

New Hires (Board Action Required)
infomation pending
Resignations 

Retirements 
 

Description:  The Board has been considering using a new assessment tool for the annual evaluation of the superintendent. Previously, OSBA had been scheduled to present a workshop detailing the process they have available for purchase in July but it was cancelled due to COVID. Board members will discuss whether to continue using the existing model (possibly with some revisions) or to adopt a new tool and/or process. Both the existing form in use and the process available from OSBA have been included in the meeting materials. 

Description:  The Board needs to approve the following designations and authorizations annually according to Oregon State statute:
•  Chief Administrative Officer-Andy Gardner
•  District Clerk-Andy Gardner
•  Deputy Clerk-Jane Nofziger
•  Legal Counsel-Garrett, Hemann, WESD 
•  Official Auditors for School Year- Accuity, LLC
•  Budget Officer-Andy Gardner
•  Custodian of Funds-Jane Nofziger
•  Depositor for School Funds-LGIP, Columbia Bank 
•  Facsimile Signatures-Andy Gardner, David Bolin and Jane Nofziger
•  Inter-Fund Borrowing Within Fiscal Year-Jane Nofziger

Description:  The Board needs to approve the following authorizations annually according to Oregon State statute.
These grants include the following but are not limited to:
•  Title Grant Applications
•  NCLB/eCIP Consolidated Grant Applications
•  ESEA Grant Applications
•  All State and Federal Grant Applications
•  All Non-Profit Grant Applications

Description:  MOTION TO APPROVE ANNUAL ORGANIZATIONAL ITEMS
Motion that the Board approves Organizational Agenda Items; 8.1.1-Designations and Authorizations, 8.1.2-Grant and Consolidated Sub-Grant Authorizations as submitted.

Motion Made By:
Vote:

Description:  No later than the next meeting following July 1, the Board will elect a chair and vice chair to serve for one year. No member of the Board may serve as chair more than two years in succession unless the Board approves a motion to extend this period in June, prior to the Board elections in July. Both the current Chair and Vice Chair have served for one year and are eligible to serve for an additional year in their respective roles. 

Description:  Current Board Chair declares that nominations are open for a new Board Chair for 2020-2021:

Nomination: ________________ By:____________________
Nomination: ________________ By:____________________
Nomination: ________________ By:____________________

Current Board Chair offers last call for nominations:

Upon hearing none, the Current Board Chair declares nominations closed.

Current Board Chair calls for each board member to cast one vote:
 
All those in favor of nominee #1 -  
All those in favor of nominee #2 -  (if applicable)
All those in favor of nominee #3 -  (if applicable)

(Assuming that one member has received a majority of the votes)

Current Board Chair announces the New Board Chair.

Description:  New Board Chair declares that nominations are open for the Board Vice-Chair for 2020-2021:

Nomination:______________________ By:___________________
Nomination:______________________ By:___________________
Nomination: ______________________By:___________________

New Board Chair offers last call for nominations:

Upon hearing none, the Board Chair declares nominations closed.

Board Chair calls for each board member to cast one vote:
 
All those in favor of nominee #1 -  
All those in favor of nominee #2 -  (if applicable)
All those in favor of nominee #3 -  (if applicable)

(Assuming that one member has received a majority of the votes)

Board Chair announces the Board Vice-Chair for 2020-2021

Description:  The Board needs to review the assignment of Board members to the Community Engagement Committee for 2020-21. Currently Tass Morrison and Alisha Oliver are members, with Tass as the Committee Chair.  

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

August 11, 2020 ~ *Tentative* Special Session
Remotely via Zoom @ 6:00 pm  

August 20, 2020 ~ Regular Session Board Meeting: 
Remotely via Zoom @ 6:00 pm  

Description:  Announcements for this meeting:

Possible Future Agenda Items:

Description:  Time: