January 16, 2020 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment card and present it to the Board Secretary, Tonia Whisman. These orange cards are available on the table at the door. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available at the table near the entrance and also on the District website. 

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: MIKE WAGNER

PLEDGE OF ALLEGIANCE: MIKE WAGNER

Description:  Any changes to the board packet after posting on January 10, 2020 are noted below:

Additional Support Materials (attachments)-
• 8.1-Div 22 Assurances Form
• 8.3- 2019.20 Board Financials

Removed Agenda Items-
•9.3- Policy Updates

Description:  MOTION- AGENDA APPROVAL 
Motion that the Board approves the agenda as modified.

Motion Made By:
Vote:

Description:  This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District. 

Description:  Supt. Gardner will announce that Governor Kate Brown has declared January 2020 to be School Board Recognition Month and will acknowledge each member's service to the district.

Laura Wipper - serving since 2005
Tass Morrison - serving since 2006
Mike Wagner - serving since 2007
Tod Nau - serving since 2011
Garrett Trott - serving since 2012
Alisha Oliver - serving since 2017
Erin Cramer - serving since 2019
Mya Joyce, Student Rep - serving since Nov 2019

Description:  SHS Principal, Susanne Stefani will be present to acknowledge Danielle Flood for receiving the Outstanding Early Career Classroom Teacher Award from the Oregon Science Teachers Association after being nominated by SHS Vice-Principal, Vicky Storey. 

Description:  Mike Proctor will share a report about Stayton Intermediate/Middle School.  

Description:  ASB president, Carlin Croff, will be present to update the Board regarding the activities at Stayton High School.  

Description:  The Board Chair will call for a 5 minute recess.

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Anyone who has filled out a public comment card is now asked to step forward and state their name and address. Please note that speakers will have three minutes to express their thoughts.

Description:  In February 2020, districts are expected to report their compliance status on all Division 22 Oregon Administrative Rules (OARs) for the 2018-19 school year. They are instructed to report to their school board and post on their website by February 1 and submit the Division 22 Assurances Form to the OR Dept of Education by Feb. 15. Dave Bolin will review the report that he plans to submit to ODE with the Board. 

Description:  Supt. Gardner will give the Board an oral report on the District and legislative issues affecting education. He will also report on the progress of the Long Range Facilities Master Planning Committee.

Description:  The financial report has been included in the board packet for review. Jane Nofziger will be present to answer any questions. 

Description:  Dave Bolin will provide an updated on the District's progress to apply for Student Investment Account funds.

Description:  CE Committee Board Chair, Tass Morrison, will review the minutes from the most recent meeting. 

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  MOTION- APPROVAL OF MEETING MINUTES
Motion that the Board approve the minutes from the December 19, 2019 Regular Session. 

Motion Made By:  
Vote:   

Description:  School boards must approve the hiring and annual renewal and non-renewal of the Licensed staff contracts. Any chances in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.

Resignations (FYI)
Jeff Comstock - ML Teacher/7 & 8 Grade
Toni Silbernagel-Food Services Director (non-Licensed)

Description:  In light of the fact that one of the primary purposes of the new funding being made available by the Student Success Act is to reduce the academic disparities for historically underserved student populations, the board will review Policy IKAAA/GCCB/GDCB-District Equity Policy to see how well it aligns with the Student Investment Account guidelines and stipulations.

Description:  A list of the field trips taken and/or scheduled from September 2019 has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are highlighted in red.  

Description:  Current enrollment is approximately 2,261 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 213
Sublimity: 389
Stayton Elementary: 376
Stayton Intermediate/Middle: 561
(SIS: 185 SMS: 376)
Stayton High: 725

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com  
www.nsantiam.k12.or.us

LRFMP Meeting - January 23, 2020
Tour, High School Campus  ~ 6:00-6:30 pm (approx)
Meeting, High School Library ~ 6:30-8:30 pm

LRFMP Meeting - February 5, 2020
Tour, Intermediate/Middle School Campus  ~ 6:00-6:30 pm (approx)
Meeting, Middle School Library ~ 6:30-8:30 pm

Bonds, Ballots & Buildings Conference - February 7, 2020
Salem Convention Center, 200 Commercial St SE ~ 8:00 am - 3:30 pm
(prior registration is required)

Stayton Booster Club Auction - February 8, 2020
Cascade Hall Oregon State Fairgrounds ~  3:30-9:30  PM
Silent Auction 3:30-5 PM, Dinner Served 6 PM, Oral Auction 7 PM
Tickets on sale at STAYTONEVENTS.COMTickets
$35.00 per person on-line or $40.00 at the door

Regular Session-Board Meeting:  February 20, 2020 
6:00 pm ~ SES Cafeteria

Stayton/Sublimity Chamber of Commerce Community Awards: February 20, 2020
11:30 am ~ Foothills Church

Special Session Board Meeting:  March 5, 2020  
6:00 pm ~ District Office Santiam Room

LRFMP Meeting - March 12 ~ time and location TBA

Regular Session Board Meeting: March 19, 2020
6:00 pm ~ Sublimity Elementary School

Description:  Announcements for this meeting:1) The March 19, 2020 Board of Directors meeting will be held at Sublimity School and the April 16, 2020 meeting will be held at Mari-Linn. (locations switched from what is posted on official meeting calendar)

Board Greeter for Next Month:


Possible Future Agenda Items:

Description:  Time: