September 19, 2019 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment card and present it to the Board Secretary, Tonia Whisman. These orange cards are available on the table at the door. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT/ABSENT: Vice-Chair, Alisha Oliver
Board Chair, Mike Wagner  and board members Tod Nau and Garrett Trott will be absent with prior notice. 

PLEDGE OF ALLEGIANCE: Alisha Oliver

Description:  Any changes to the board packet after posting on Sept 13, 2019 are noted below:

Additional Attachments-
•6.2-June Financial for 2018-19
•6.3-NSSD SIA Planning/Implementation Timeline
•6.5-2019-20 District/Board/Leadership Team Goals
•7.2-2019 Licensed Report
•8.3- Board Policies GBDA, IGAI, IKF, JED, JFCJ, JHFDA, JHFDA AR1&2, JECB, JECB AR1-5
•9.2-Sept 2019 Field Trip Report

Description:  MOTION- AGENDA APPROVAL 
Motion that the Board approves the agenda as modified.

Motion Made By:
Vote:

Description:  ASB President, Carlin Croff (or designee), will be present to update the Board on activities at Stayton HS.

Description:  We will now open the meeting to public comment. We value the time and initiative members of the public take to share their thoughts with the board. Please note that speakers will have three minutes to express their thoughts. The board’s role during public comment is to listen; if there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Finally, the law prohibits us from hearing complaints against employees in a public meeting. If comments include a complaint about a specific person, please follow the complaint policy which can be found on the table next to the comment cards. If there is anyone in attendance at this time, who has filled out a public comment card and wishes to address the Board, please step forward and state your name and address.

Description:  Superintendent, Andy Gardner, will give a report to the board about the District and any legislative issues pertaining to education. 

Description:  Jane will be present to review the 2018-19 the financial report and discuss financials for 2019-20.

Description:  District administrators will give the Board an update on the progress for the District's application for the Student Investment Account funds. 

Description:  CE Committee Chairperson,Tass Morrison, will review the minutes from the Sept 11, 2019 meeting. 

Description:  Summaries from the Leadership Team 2019-20 goal presentations have been included in the board packet. 

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The meeting minutes from the previous month have been prepared and attached in the board packet for the Board's review and approval. All past approved minutes have been posted to the BoardBook website.

August 15, 2019-Regular Session Minutes

Description:  A list of Licensed staff changes from the last meeting has been included in the board packet.

NEW HIRES (board action required)
Michael Hammond ~ SHS/SLP Classroom Teacher (Structured Learning Program)

RESIGNATIONS (board info only)
Sonya Lyon ~SHS

Description:  MOTION- APPROVAL OF CONSENT AGENDA
Motion that the Board approves and accept items listed in the Consent Agenda including item 7.1-the approval of the minutes from the August 15, 2019 Regular Session and 7.2 - the hiring of Michael Hammond.

Motion Made By:
Vote:

Description:  Business Director, Jane Nofziger, will be present to discuss this resolution. The proposed refinancing of our 2013 Construction Bond will save tax payers money (estimated up to $858,739) and will reduce the tax levy rate, which will provide the District with a greater yield in any new proposed construction bonds.

MOTION-APPROVAL OF RESOLUTION 091919A-2013 CAPITAL PROJECTS BOND REFIN.
Motion that Board approves Resolution 091919A which authorizes the issuance and private negotiated sale of the Series 2019 Bond in one or more series for the purpose of refinancing the 2013 Capital Projects Bonds.

Motion Made By:
Vote:

Description:  Nominations are now open for the OSBA 2019 election. Candidates who wish to serve on the OSBA Board of Directors or Legislative Policy Committee must be nominated by official action of a member board within their region. OSBA Board Position #12 for the Marion Region (currently Melissa LaCrosse) as well as both LPC positions #11 & #12 will be voted on this year and nominations must be received by Sept. 27, 2019. Garrett Trott has expressed interest in running for the OSBA Legislative Policy Committee. In order for him proceed, he must first be nominated. 

MOTION-LPC NOMINATION #12 
Motion that the North Santiam School District Board of Directors  nominate Garrett Trott for OSBA Legislative Policy Committee Position 12.

Motion Made By:
Vote:

POSSIBLE MOTION-OSBA BOARD OF DIRECTORS
Motion that the North Santiam School District  nominate Melissa LaCrosse for the OSBA Board of Director position #12.

Motion Made By:
Vote:

Description:  OSBA has recommended the following policy updates as part of their Policy Plus service:

GBDA-(delete Mother Friendly Workplace/add Expression of Milk in the Workplace)
House Bill 2593 passed by the 2019 Legislative session conforms Oregon law related to the expression of milk in the workplace to federal law and includes gender neutral language now in Oregon law. This new legislation revised the law to affect districts (employers) that employ 10 or more employees; this is a change from the previous 25 employees.

IGAI-Human Sexuality, AIDS/HIV, Sexually Transmitted Diseases Health Education
This revision is in alignment with Oregon Administrative Rule (OAR) 581-022-2050.

IKF- Graduation Requirements
Brings the policy up to date with changes that have occurred recently regarding Essential Skills and modified/extended/veteran diplomas, and  as well as removing info pertaining to course offerings that is subject to change too often to be included in board policy (it is available in yearly curriculum guide)
 
JED-Student Absences and Excuses
House Bill (HB) 2191 (2019 Legislative session) added mental and behavioral health of the student as an excused absence. Additionally, House Bill (HB) 2556 (2019) allows up to seven days of an excused absence for a student who is a dependent of a member of the U.S. Armed Forces who is on active duty or called to active duty.

JECB-Admission of Nonresident Students
JECB-AR1-Admission of Nonresident Students
JECB AR-2-Mutual Agreement (delete) -no longer used
JECB AR-3-Application for Nonresident Student Admission/Open Enrollment (delete)-N/A
JECB AR-4-Req for Nonresident Student Admission (delete from Policy, form remains in use)
JECB AR-5-Resident Student-Req for Inter. Transfer Out of District (delete from Policy, form remains in use)
These edits/removals bring NSSD policies up to date with the sunsetting of the Open Enrollment law on July 1, 2019 and with current District practices. Forms JECB-AR4 and AR5 will continue to be in use but will simply be "in-house usage" forms and not part of formal NSSD Board Policies as is becoming standard practice among many school districts. 

JFCJ-Weapons in School (edit)
JHFDA-Suspension of Driving Privileges (delete)
JHFDA-AR1-Request for Suspended Driving Privileges-Conduct (delete)
JHFDA-AR2-Notice of Student Withdrawal from School (delete)
Oregon Revised Statutes (ORS) 339.254 and 339.257 were repealed in the 2018 Legislative session which previously granted district’s the ability to request the Oregon Department of Transportation to suspend a student’ driver’s license. The edits and suggestions for removal will bring NSSD up to date.

Description:  Tentative enrollment as of 9.13.19 is 2285. There may still be students who have transferred to other schools but because we have not received an official request to transfer records or notification from the guardian, they remain enrolled with the District. Totals for each school are shown below and a list that shows grade level totals has been included in the board packet.

Mari-Linn: 212
Sublimity: 383
Stayton Elementary: 372
Stayton Intermediate-186/Middle-353= 586
Stayton High: 750

Description:  A list of scheduled field trips that have been taken or scheduled since the beginning of the school year has been included in the Board Packet.

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com
www.nsantiam.k12.or.us

LRFMP Committee
Wed, October 2, 2019 at SES Cafeteria ~ 6:30 pm

CE Meeting
October 3, 2019 at the DO ~ 8:00 am

Lyons Fire Department Chili Feed
October 5, 2019 ~ 9 am-3pm

Homecoming Week Festivities at SHS
October 7 -11, 2019

OSBA Regional Meeting 
October 23,  2019 at Willamette ESD, 2611 Pringle Road SE
Dinner ~ 5:30, Meeting ~ 6:00 pm
 
Next Board Meeting 
October 17, 2019 at the DO ~ 6:00 pm

November OSBA Annual Convention
November 15-17, 2019 at the Portland Marriott, 1401 SW Naito Parkway

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  The District has been notified of the following donations by receipt of the Application for Acceptance of Gift form (KH-AR).

• Hank Porter donated wood boards to the SHS Woods class for student projects. 

Description:  Topics for discussion:
• OSBA conference (Nov) & Regional meeting (Oct)
• Lyons Chili Feed

Description:  Time: