May 16, 2019 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors will be called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment card and present it to the Board Secretary, Tonia Whisman. These orange cards are available on the table at the door. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT/ABSENT: Garrett Trott

PLEDGE OF ALLEGIANCE: Garrett Trott

Description:  Any changes to the board packet after posting May 10, 2019 will be noted below:

Added Agenda Items-
•4.1 - MidCo Bus Company Scholarship Presentation

Moved Agenda Items -
•6.1 (formerly)Stayton High ASB Report was moved to 4.3 to allow the ASB President to prepare for and participate in the "Mr SHS" fundraiser happening in the auditorium

Added or Revised Attachments to Board Packet-
•7.2 - General Fund April 2019
•7.3 - CE Committee Meeting Minutes & OSBA Board President Report (added)
•8.2 - May 2019 Licensed Report (amended)

Deleted Agenda Items
•9.1-Board Policy Revisions 

Description:  MOTION- APPROVAL OF THE AGENDA 
Motion that the Board approve the agenda as modified.

Motion Made By:
Vote:

Description:  This time is set aside for special presentations that are not recurring agenda items

Description:  MidCo Regional Manager, Shelly Polk, will present scholarship checks for 2019 SHS graduates. 

Description:  Alan will be presenting board awards to the following students with help from Garrett Trott:

Valedictorian Award: Sarah Vanhyning
Salutatorian Award: Mason Riedman (not present, will occur at the June meeting)

Santiam Award
Noah Oliver - for receiving the Future First Citizen Award from the Stayton Rotary. 

Description:  Stayton High School ASB President, Noah Oliver, will update the board on SHS activities and introduce the ASB president for the 2019-2020 school year. 

Description:  SHS Principal, Alan Kirby, will present on the great things happening at SHS. Choir teacher, Diane Allen-Jackson, will report on the recent choir/band trip to Scotland. 

In addition, Susanne Stefani will be introduced to the Board as the new SHS principal, effective July 1, 2019.

Description:  We will now open the meeting to public comment. We value the time and initiative members of the public take to share their thoughts with the board. Please note that speakers will have three minutes to express their thoughts. The board’s role during public comment is to listen; if there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Finally, the law prohibits us from hearing complaints against employees in a public meeting. If comments include a complaint about a specific person, please follow the complaint policy which can be found on the table next to the comment cards. If there is anyone in attendance at this time, who has filled out a public comment card and wishes to address the Board, please step forward and state your name and address.

Description:  Stayton HS is requesting permission to establish an ASB account for a student chapter of the Association of General Contractors (AGC).

MOTION-NEW AGC Club
Motion that the Boards approves the request to establish a new ASB fund for a student chapter of the Association of General Contractors.

Motion Made By:
Vote: 

Description:  Andy will give the Board an oral report on the District and legislative issues affecting education. 

Description:  Jane will be in attendance to answer any questions on the financial report for April. In addition, she has submitted a revised Budget Committee calendar due to a scheduling conflict with an event at the high school. 

MOTION-REVISED BUDGET CALENDAR
Motion that the Board approves the revised 2019-2020 District Budget Calendar as presented. 

Motion Made By:
Vote:
 

Description:  CE Committee Chair, Tass Morrison, will review the meeting minutes from the May 2, 2019 meeting. In addition, she will deliver a report on her recent trip to the National School Boards Association annual conference in Philadelphia. 

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the Regular Session meeting in April have been attached for board review and approval.

•  April 18, 2019-Regular Session Minutes

Description:  A list with changes to licensed staff since the last Regular Session has been attached to the board packet.  

New Hires (for 2019-20)
Brianna Brouwer  - SHS/Math
Aaron Muhic - SHS/Science & Boys Basketball Coach
Susanne Stefani - SHS Principal

Resignations 
Ashley Servis - SIS/5th grade
Kelsey Riesterer - SIS/5th grade
Julie Lafayette New Teacher Mentor 

Retirements 

Description:  The following updates are recommended by OSBA. The changes were presented for a First Reading at the April meeting and are now presented for approval.  

BBAA-Individual Board Member's Authority and Responsibilities

IGDJ-Interscholastic Activities

Description:  MOTION- APPROVAL OF THE CONSENT AGENDA
Motion that the Board approve the Consent Agenda including: 8.1- April 18, 2019-Regular Session meeting minutes; 8.2 - new hires, Brianna Brouwer, Susanne Stefani and Aaron Muhic. and 8.3-Policy Updates to BBAA and IGDJ as presented.

Motion Made By:  
Vote:  

Description:  Andy will review the list of services the District has contracted from the Willamette Education Services District for 2012-2020.

Description:  The Willamette ESD is governed by a nine-member board consisting of five directors elected by component school district boards of directors, and four appointed directors. The elected directors represent a specific geographic zone in the region and the appointed directors represent a specific discipline. Current terms expire on June 30, 2019 and so the NSSD Board must cast a ballot to vote for a WESD board member for their zone (3). The official ballot and candidate declaration/affidavit have been included in the board packet. 

MOTION-WESD BOARD MEMBER BALLOT VOTE
Motion that the Board casts a vote to elect Alonso Oliveros to serve on the Willamette ESD Board of Directors for zone 3. 

Motion Made By:
Vote:

Description:  Gifts/donations received will be listed below for the Board's acknowledgement.

• Valerie Saiki donated items to the SHS junior class for the purpose of fundraising for prom. 
• Aumsville Recology Oganics donated soil to Stayton Middle School
• Jeld-Wen donated windows and doors to the SHS Construction Class for the home build project. 

Description:  Current enrollment as of May 10, 2019 is approximately 2232. A monthly total of NSSD enrollment by school for 9/2018-5/2019 has been included as an attachment. 

School                      
Mari-Linn-217                                      
Sublimity- 370                                      
Stayton Elementary- 355                     
Stayton Inter/Middle- 596                      
       SIS-242  SMS-354                       
Stayton High- 696                                 
Total    2232
Net Change From Last Month:   -9

Description:  A list of field trips planned or taken has been attached. New trips added since the last meeting are highlighted in yellow. Overnight stays are indicated in red. 

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Community wide events, high school athletics, and district-wide information can be found through the following website links:

www.staytonevents.com  
www.nsantiam.k12.or.us 

Other upcoming board activities and events include:

May 30, 2019  - Budget Committee Meeting
7:00 pm in Santiam Room at DO
(All board members should plan to attend)

June 5, 2019 - ML 8th Grade Promotion
6:00 pm at Mari-Linn School

June 6, 2019 SMS 8th Grade Promotion
7:00 pm in SHS Gymnasium

June 7, 2019 SHS Graduation
7:00 pm at Salem Armory

June 10, 2019 SUB 8th Grade Promotion
7:00 pm in Sublimity Gymnasium

June 12, 2019 District-Wide Retiree Recognition
Grab and Go Breakfast and Coffee
8:00 am in SHS Auditorium

June 12, 2019 @ 7:00 pm in Santiam Room at DO
Budget Committee Meeting (2nd if needed)

June 20, 2019 Budget Hearing/Special Session 5:30 pm
June 20, 2019 Regular Session 6 pm
Santiam Room on District Office Site

July 19-21, 2019 Summer Board Conference
Riverhouse Conference Center in Bend

July 28, 2019 SummerFest
9am-3pm Old Downtown Stayton

Description:  Announcements 



Next Month Board Greeter 

Description:  The Board will now meet in executive session for the purpose of reviewing the Superintendent's evaluation as pursuant to ORS 192.660 (2)(i)-Performance Evaluations. No decision may be made in Executive Session and when the discussion is concluded, the board will return to Regular Session and welcome the audience back into the room. 

Representatives of the news media, designated staff and invited guests may be allowed to attend the executive session. All other members of the audience are now asked to leave the room. Representatives of the news media are specifically directed not to report on any of the deliberations during the executive session, except to state the general subject of the session as previously announced. No recording of the executive session is allowed without express permission from the board. 

Description:  Time:
The Board will now re-enter into Regular (open) Session. If there are any members of the public outside, they are now invited to return into the room. 

Description:  The Board will have reviewed the Superintendent's evaluation with Andy Gardner during the Executive Session.  In order to extend his contract (with any changes to salary and benefits), the Board must approve a contract extension.

MOTION-APPROVAL OF CONTRACT EXTENSION
Motion that the Board approve a one year extension to the current Superintendent's Contract with a yearly salary of $ ______________________ for 2019-20.

Motion Made By:
Vote: