March 21, 2019 at 6:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to observe. On tonight’s agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment card and present it to the Board Secretary, Tonia Whisman. These orange cards are available on the table at the door. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT/ABSENT: Mike Wagner
Board Chair, Garrett Trott, is expected to arrive later in the meeting and after this agenda item. 

PLEDGE OF ALLEGIANCE: Mike Wagner

Description:  Any changes to the agenda after the posting on March 15, 2019 will be listed below:

Added Agenda Items: 
 
New Attachments:
• 5.2-Equity in Education
• 7.2-General Fund February 2019, 2019-20 Budget Calendar
• 7.4-03.07.19 CE Committee Meeting Minutes
• 8.2- March 2019 Licensed Report
• 9.1- 19-20 Staff Calendar draft 1
• 11.1- March 2019 Field Trip Board Report
Modified Attachments:
•8.1- 02.21.19 minutes draft 2

Description:  MOTION-APPROVAL OF THE AGENDA
Motion that the Board approves the agenda as modified.

Motion Made By:
Vote:

Description:  Stayton HS ASB President, Noah Oliver, will give a report on Stayton High School.

Description:  Jeri will share with the Board what's been happening at Mari-Linn. 

Description:  Nakeia Daniels serves on the Oregon Educators Equity Advisory Group of the Chief Education Office, and has served as the Affirmative Action Manager in the Governor’s Office. Currently she is Deputy Director of the Oregon Youth Authority. She is also a parent of children of color in our schools. The Board has requested that she speak at a board meeting and provide perspective on the topic both professionally and on a personal level.

Description:  We will now open the meeting to public comment. We value the time and initiative members of the public take to share their thoughts with the board. Please note that speakers will have three minutes to express their thoughts. The board’s role during public comment is to listen; if there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Finally, the law prohibits us from hearing complaints against employees in a public meeting. If comments include a complaint about a specific person, please follow the complaint policy which can be found on the table next to the comment cards. If there is anyone in attendance at this time, who has filled out a public comment card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will give the Board an oral report regarding the district and any legislative issues surrounding education. 

Description:  The February financial report has been included in the Board packet for review. In addition, the 2019-2020 Budget Calendar has been included for Board review and approval. Jane will be present to answer any questions. 

MOTION-BUDGET CALENDAR APPROVAL
Motion that the Board approves the 2019-2020 District Budget Calendar {as submitted} {as modified}.

Motion Made By:
Vote:

Description:  Dave Bolin will provide a technology/communication update on the District. 

Description:  CE Committee Chair, Tass Morrison, will review the meeting minutes from the most recent meeting.

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the last meeting have been included in the Board packet for review and approval.

•  February 21, 2019-Regular Session Minutes

Description:  The Licensed Report has been included prior to the board meeting.

All entries are for information only and do  not require board action:
Resignations:
Shannon Hawkins ~SUB/Reading Specialist: effective 06/2019
Megan Buchanan ~ SHS/Advance Math:effective 06/2019
Phil Hall ~ SHS/Spec Ed: effective 06/2020

Retirements:

Status Change
Alan Kirby~ From SHS Principal To Coordinator of College & Career Pathways: Effective 06/2019

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA
Motion made that the Board approve the items listed in the Consent Agenda as presented, including 8.1-minutes from the February 21, 2019 Regular Session. 

Motion Made By: 
Vote:

Description:  The draft of the proposed 2019-20 NSSD school/staff calendar will be presented to the Board for approval. 

MOTION-SCHOOL CALENDAR APPROVAL
Motion that the Board approves the 2019-20 NSSD school/staff calendar as presented.

Motion Made By:
Vote:

Description:  The Superintendent Evaluation time-line and a blank version of the eval form has been included. In addition, the OSBA Supt Eval Workbook has been included for the purpose of contrasting and comparing other formats. The Board will discuss any potential changes it would like to make to the process or form that has been used in the past. 

Description:  The Board will revisit the new proposed Equity policy in the context of the information shared by Nikeia Daniels during the spotlight portion of the meeting. 

POSSIBLE MOTION-EQUITY POLICY

Description:  The Board reviewed the first draft of the goals and strategies at the February meeting and made suggestions for changes. Those revisions have been made and are now being presented for further discussion. 

Description:  A list of field trips from Sept 2018 through March 2019 has been attached to the Board packet.  All new trips added since the last report are highlighted in yellow and overnight stays are indicated in red. 

Description:  Current enrollment as of March 15, 2019, is approximately 2253. 

School
Mari-Linn- 213   
Sublimity- 368   
Stayton Elementary- 365
Stayton Intermediate/Middle- 603
       SIS-242  SMS-361    
Stayton High- 704   
Total    2253 
Net Change From Last Month: -8

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com
www.nsantiam.k12.or.us

March 25-29, 2018 ~ Spring Break

April 12, 2019 ~ Stayton FFA Annual Banquet & Silent Auction
SHS Cafeteria @ 6:00 pm. Guests need to RSVP by April 5th to amy.goulter@nsantiam.k12.or.us

April 18, 2019 -  Regular Session
6:00 pm at Sublimity Elementary School 

Description:  A list of future agenda items will be attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Announcements for the current month:


Board Greeter for next month:


Possible future agenda items:

Description:  Time: