November 15, 2018 at 5:00 PM - Work Session/Regular Session

Description:  The Special Session of the North Santiam School District Board of Directors is called to order at 5:00 pm.

Description:  Jeneen will present a synopsis of the training the district principals are receiving this year regarding Improvement Science.

Description:  The board will take a recess to greet the public arriving for the business portion of the meeting. 

Description:  We would like to welcome you to the Special Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public comment. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public comment card that is available at the door and give it to the Board Secretary, Tonia Whisman.  Due to confidentiality and liability issues, the Board cannot hear complaints against staff in an open session. 


ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: GARRETT TROTT

PLEDGE OF ALLEGIANCE: GARRETT TROTT

Description:  Any changes to the board packet after the 11/08/18 posting will be noted below:

Deleted Items -

Added Items-

Additional Attachments-
• 11.1-10.18.18 Meeting Minutes-draft

Amended Attachments-

Description:  MOTION- AGENDA APPROVAL 
Motion that the Board approve the agenda as modified.

Motion Made By:
Vote:

Description:  This item is set aside for informational presentations that are not recurring agenda items which may include guest speakers and highlights on schools or programs in the District. 

Description:  Sean Aker is the Regional Coordinator for Reducing Chronic Absenteeism for the Willamette Education Service District. He will present information to the Board about upcoming efforts to improve attendance at schools across the region and specifically in the NSSD. 

Description:  A representative from the ASB Club will be present to report on activities at Stayton High School

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public comment card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will give the Board an oral report on the District and legislative issues affecting education.

Description:  The October financial report will be included in the Board packet.  Jane will be present to answer any questions.

Description:  Dave Bolin will review in detail the OR Dept of Education's NSSD and School Report Cards. 

Description:  Tass Morrison will review the CE Community Engagement meeting minutes from the most recent meeting. The Board will also receive a letter from the 2018 recipient of the NSSD School Board Scholarship. 

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's board meeting have been attached for board review and approval. 

October 18, 2018-Regular Session Minutes

Description:  There were no new hires since the last board meeting. 

New Hires

Resignations

Description:  The following policy revisions have been suggested by OSBA as part of their Policy Plus service. 

IGBA- Students with Disabilities
IGBAH - Special Education-Evaluation Procedures
IGBAJ - Special Education - Free Appropriate Public Education
IGBAJ-AR-Special Education- Free Appropriate Public Education

The changes to the above policies are as a result of the language in Senate Bill 1522 that ensures that students who have received a modified diploma can continue receiving transition services through age 21 and that districts can continue receiving state funds to provide those services. 

JHCDA - Prescription Medication  - DELETE
JHCD - Nonprescription Medication - DELETE previous version and replace with new version entitled "Medications" (new JHCD is meant to incorporate language for both prescription and non prescription medications)
JHCD - Medications - PROPOSED (see above)
JHCD/JHCDA-AR1 - Medications many modifications (including the removal of the authorization form)  suggested by both OSBA and NSSD nursing staff to provide clarification and adhere to both state requirements and NSSD current practices. 
JHCD/JHCDA-AR2 - delete internal forms from board policy. The Self-Medication Permission Form and Agreement will remain in use by school staff but OSBA rarely recommends that forms be included in board policies since they tend to be updated frequently. 

To avoid the confusion of five separate attachments and to allow the reader to scroll within one document to view all changes, the medications policies referenced above have been compiled into one attachment. 

Description:  MOTION- APPROVAL OF CONSENT AGENDA
Motion that the Board accept and approve items listed in the Consent Agenda including item 11.1- October 18, 2018 Regular Session meeting minutes and item 11.3-updated board policies IGBA, IGBAH, IGBAJ, JHCD and JHCDA.


Motion Made By:
Vote: 

Description:  Oregon School Board's Association (OSBA) members are asked to vote before Dec. 14, 2018 on the following resolutions as part of the annual fall membership elections process:

•Resolution 1 adopts the proposed 2019-20 OSBA Legislative Policies and Priorities as recommended by the Legislative Policy Committee

•Resolution 2 amends the OSBA Bylaws relating to composition of the OSBA Board of Directors by designating the Oregon School Board Members of Color Caucus a voting seat on the OSBA Board of Directors and Legislative Policy Committee. 


MOTION-VOTE FOR OSBA LEGISLATIVE PRIORITIES AND POLICIES & BYLAW AMENDMENT
Motion that the Board cast a [yes] [no] vote to adopt the OSBA 2019-2020 Legislative Priorities and Policies and a [yes] [no] vote to amend OSBA's bylaws to designate an OSBA Color Caucus representative as a voting member of the OSBA Board of Directors and Legislative Policy Committee.  

Motion Made By:
Vote:

Description:  The following donations were made to the district since the last Board meeting

• Tekk Bounce Back Soccer Trainer - donated to the SHS soccer program by Scott & Gina Neufeld 

Description:  The Vision Screening project between NSSD, Stayton Lions Club and the Oregon Lions Club occurred in November. A total of 1441 students were screened using the new SPOT eye testing. The number of students referred for further vision services was not available at the time of the board packet posting. 

ML=  189
SES=  349
Sub, SMS & SIS=  903 (breakdown not available as of the meeting)
Total 1,441

Description:  Total enrollment as of 11.08.17 was 2286.

Mari-Linn School: 218
Sublimity School: 368
Stayon Elem: 400
Stayton Inter/Midd 598
(SIS- 224 SMS-374)
Stayton High 702
Total:  2286

Description:  A list of field trips taken or scheduled since the last board meeting has been included in the Board packet. 

Description:  Community wide events, high school athletics and district-wide information can be found on the following websites:

www.staytonevents.com
http://www.staytonsublimitychamber.org/
nsantiam.k12.or.us

SHS Fall Recognition Assembly
Nov 17, 2017 at 9:40 am 

Community Engagement Meeting:
Dec. 7, 2017 at 8:00 am in the Santiam Room

SHS Band/Choir Concert:
Dec 11, 2017 at 7:00 pm in the SHS auditorium

Board Meeting: *Proposed Change*
Dec. 14th, 2017 at 7:00 pm at Stayton High School

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Several members of the board attended the OSBA Annual Conference.  These members will have a chance to share some of what they gained by attending.