October 18, 2018 at 6:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public comment. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public comment card that is available at the door and give it to the Board Secretary, Tonia Whisman.  Due to confidentiality and liability issues, the Board cannot hear complaints against staff in an open session. 


ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: GARRETT TROTT

PLEDGE OF ALLEGIANCE: GARRETT TROTT

Description:  Any changes to the board packet after posting on October 12, 2018 will be noted below:


New Agenda Items-


Additional Attachments-•6.3 Food Service Sept 2018, General Fund Sept 2018, Audit Notification Letter
•6.4 Special Education Report
•6.5 Community Engagement Committee Meeting Minutes
•9.1 Policies JHCD & JHCDA

Description:  MOTION- AGENDA APPROVAL 

Motion that the Board approve the agenda as modified.

Motion Made By:
Vote:

Description:  ABS President, Noah Oliver,will be present to share some of the recent and planned activities at Stayton High School.

Description:  We will now open the meeting to public comment. We value the time and initiative members of the public take to share their thoughts with the board. Please note that speakers will have three minutes to express their thoughts. The board’s role during public comment is to listen; if there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Finally, the law prohibits us from hearing complaints against employees in a public meeting. If comments include a complaint about a specific person, please follow the complaint policy which can be found on the table next to the comment cards. If there is anyone in attendance at this time, who has filled out a public comment card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will give the Board an oral report on the District and legislative issues affecting education.

Description:  Dave Bolin will speak about the Collaborative Steering Committee, Professional Development (10/12 In-Service), and Teacher Messaging on the mobile app.

Description:  Jane will distribute the September financial report and answer any questions.

Description:  Special Ed Director, Jeri Harbison, will be present to deliver this annual report

Description:  Tass will review the meeting minutes from the most recent Community Engagement Committee Meeting

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the board meeting last month are attached for the Board's review and approval. 

• September 20, 2018-Regular Session Minutes 

Description:  The policies were presented to the Board for review at the September meeting. They are now being presented to the Board for approval. 

ECACB-Unmanned Aircraft System (Drone)
Includes a correction to the previously stated ORS and inclusion of the OR Dept of Aviation on page 2 (see attached)

JECA-Admission of Resident Students
Moves the term "modified diploma" to be included with extended diploma and alternative certificate on page 1 and corrects a typo in the paragraph above. 

IKF- Graduation Requirements
Includes edits to meet state requirements.

Description:  There have been no changes in Licensed staff since the September board meeting. 

NEW HIRES(Board action required)


RESIGNATIONS/RETIREMENTS (informational only)

Description:  MOTION- APPROVAL OF CONSENT AGENDA
Motion that the Board approve and accept items listed in the Consent Agenda including 7.1 -minutes from the September 20, 2018 Regular Session Board meeting and 7.2- Board Policies  ECACB, JECA and IKF.

Motion Made By:
Vote: 

Description:  All Board members will read aloud and sign the 2018-2019 agreement. This agenda item was carried over from last month due to the absence of one of the board members. 

Description:  The following policy revisions have been suggested by OSBA as part of their Policy Plus service. 

IGBA- Students with Disabilities
IGBAH - Special Education-Evaluation Procedures
IGBAJ - Special Education - Free Appropriate Public Education
IGBAJ-AR-Special Education- Free Appropriate Public Education

The changes to the above policies are as a result of the language in Senate Bill 1522 that ensures that students who have received a modified diploma can continue receiving transition services through age 21 and that districts can continue receiving state funds to provide those services. 

JHCDA - Prescription Medication  - DELETE
JHCD - Nonprescription Medication - DELETE previous version and replace with new version entitled "Medications" (new JHCD is meant to incorporate language for both prescription and non prescription medications)
JHCD - Medications - PROPOSED (see above)
JHCD/JHCDA-AR1 - Medications many modifications (including the removal of the authorization form)  suggested by both OSBA and NSSD nursing staff to provide clarification and adhere to both state requirements and NSSD current practices. 
JHCD/JHCDA-AR2 - delete internal forms from board policy. The Self-Medication Permission Form and Agreement will remain in use by school staff but OSBA rarely recommends that forms be included in board policies since they tend to be updated frequently. 

To avoid the confusion of five separate attachments and to allow the reader to scroll within one document to view all changes, the medications policies referenced above have been compiled into one attachment. 

Description:  The Board has expressed a desire to seek learning opportunities regarding equity in education. Tass Morrison will share the information she received at a recent conference she attended on the subject. 

Description:  The following donations were made to the district:

Description:  Student enrollment is approximately 2265 as of October 12, 2018. A detailed reported with grade level totals and comparisons to Sept totals is included in the board packet.

Mari-Linn School: 209
Sublimity School: 371
Stayon Elem: 376
Stayton Inter/Midd 592
(SIS- 235 SMS-357)
Stayton High 717
Total:  2265

Description:  A list of the field trips scheduled or taken since the last board meeting has been included in the Board packet. 

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

ww.nsantiam.k12.or.us
www.staytonevents.com
www.business.staytonsublimitychamber.org/events

SHS Drama Production - The Woman at Dead Oaks
October 26 & 27 at SHS auditorium ~ 7 pm

Feed My Starving Children MobilePack 
October 26 & 27, 2018 at SHS ~ sign up for shifts

No School/Grading Day
November 2, 2018

SHS Fall Choir Concert
November 5, 2018 at SHS Auditorium ~ 7 pm

Next CE Meeting:
November 1, 2018 at 8:00 am in the Santiam Meeting Room 

Parent/Teacher Conferences
November 5-7, times vary by school

No School/Conferences & Veteran's Day
November 9 & 12, 2018

November OSBA Annual Convention:
November 8-11, 2018 in Portland

Next Board Meeting:
November 15, 2018 at DO ~ 5 pm (Special Session begins, Improvement Science)
                                              7 pm (business portion begins) 

Description:  Possible topics for discussion:
• possible dates for the first listening session with parents/community members

Description:  Time: