September 20, 2018 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
Description:
We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public comment. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public comment card that is available at the door and give it to the Board Secretary, Tonia Whisman
ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT/ABSENT: Garrett Trott Tod Nau will be absent with prior notice. PLEDGE OF ALLEGIANCE: Garrett Trott |
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2. ADDED/DELETED AGENDA ITEMS
Description:
Any changes to the board packet after posting on Sept 14, 2018 are noted below:
New Agenda Items- • 7.6 - 2018-19 Leadership Team Goals •10-2: 2018-19 Board Goal Strategies Additional Attachments- • 7.2 - June 17.18 Financial Statement & Food Service June 17.18 • 7.3 - Exit Interview Data Summary • 7.4- 2017-18 SHS Board Data & College Credit options at SHS • 7.5 - CE Committee Meeting Minutes • 7.6- 2018-19 Goal Workshop Presentations • 8.1- 08.16.18 Meeting Minutes • 9.1- policies ECACB, JECA and IKF •10.2- 2016-19 Board Goals & 2018-19 Board Goal Strategies |
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3. APPROVAL OF THE AGENDA
Description:
MOTION- AGENDA APPROVAL
Motion that the Board approves the agenda as modified. Motion Made By: Vote: |
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4. SPOTLIGHT
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4.1. Teen Center Update: Darcey Pokorny & Joanie Wigginton
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5. PUBLIC COMMENT
Description:
We will now open the meeting to public comment. We value the time and initiative members of the public take to share their thoughts with the board. Please note that speakers will have three minutes to express their thoughts. The board’s role during public comment is to listen; if there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Finally, the law prohibits us from hearing complaints against employees in a public meeting. If comments include a complaint about a specific person, please follow the complaint policy which can be found on the table next to the comment cards. If there is anyone in attendance at this time, who has filled out a public comment card and wishes to address the Board, please step forward and state your name and address.
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6. STUDENT BUSINESS
Description:
ASB President, Noah Oliver, will be present to update the Board on activities at Stayton HS.
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7. COMMUNICATION
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7.1. Superintendent's Report: Andy Gardner
Description:
Superintendent, Andy Gardner, will give a report to the board about the District and any legislative issues pertaining to education.
Attachments:
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7.2. Business Director's Report: Jane Nofziger
Description:
Jane will be present to discuss the financial report.
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7.3. HR Director's Report: Debi Brazelton
Description:
Debi Brazelton will share the Exit Interview Survey Results from the previous year.
Attachments:
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7.4. Principal's Report: Alan Kirby
Description:
Alan will present data from the 2017-18 school year including the graduation rate, freshman on track, college credits earned and CTE enrollment information.
Attachments:
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7.5. Community Engagement Report: Tass Morrison
Description:
CE Committee Chairperson,Tass Morrison, will review the minutes from the Sept 14, 2018 meeting.
Attachments:
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7.6. 2018-19 Leadership Team Goals
Description:
The Leadership Team goal presentations have been compiled into one report and included in the board packet.
Attachments:
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8. CONSENT AGENDA ITEMS
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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8.1. Approval of Minutes: Tonia Whisman
Description:
The meeting minutes from the previous month have been prepared and attached in the board packet for the Board's review and approval. All past approved minutes have been posted to the BoardBook website.
August 16, 2018-Regular Session Minutes
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8.2. Licensed Report: Debi Brazelton, HR Director
Description:
There were no new hires of licensed staff and therefore no report for this month.
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8.3. Action on Consent Agenda: Garrett Trott
Description:
MOTION- APPROVAL OF CONSENT AGENDA
Motion that the Board approves and accept items listed in the Consent Agenda including item 8.1-the approval of the minutes from the August 16, 2018 Regular Session. Motion Made By: Vote: |
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9. NEW BUSINESS
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9.1. Policy Updates
Description:
OSBA has recommended the following policy updates as part of their Policy Plus service:
ECACB-Unmanned Aircraft System (Drone) Includes a correction to the previously stated ORS and inclusion of the OR Dept of Aviation on page 2 (see attached) JECA-Admission of Resident Students Moves the term "modified diploma" to be included with extended diploma and alternative certificate on page 1 and corrects a typo in the paragraph above. IKF- Graduation Requirements Includes edits to meet state requirements. |
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10. UNFINISHED BUSINESS
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10.1. Board Protocol Agreement
Description:
All Board members will read aloud and sign the 2018-2019 agreement and pose for a group photo for advertising/social media usage.
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10.2. 2018-19 Board Goal Strategies
Description:
The newly revised strategies were included in the August board packet for review. They are included now for group discussion and possible adoption.
POSSIBLE MOTION-BOARD STRATEGIES Motion that the Board approves the 2018-19 Board Goal Strategies as presented/modified. Motion Made By: Vote:
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11. INFORMATION ONLY
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11.1. Student Enrollment:
Description:
Tentative enrollment as of 9.13.18 is 2245. Totals for each school are shown below.
Mari-Linn: 205 Sublimity: 373 Stayton Elementary: 370 Stayton Intermediate-236/Middle-355= 591 Stayton High: 706
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11.2. Field Trip Report:
Description:
A list of scheduled field trips that have been taken or scheduled since the beginning of the school year have been included included in the Board Packet.
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11.3. Upcoming Board Events & Activities:
Description:
Community wide events, high school athletics, and district-wide information can be found on the following websites:
www.staytonevents.com www.nsantiam.k12.or.us CE Meeting October 4, 2018 at the DO ~ 8:00 am Lyons Fire Department Chili Feed October 6, 2018 ~ 9 am-3pm OSBA Regional Meeting October 23, 2018 at Willamette ESD, 2611 Pringle Road SE Dinner ~ 5:30, Meeting ~ 6:00 pm SHS Concert Band- Vocal/Band Festival- Turner Tabernacle Oct 17th ~ 8:30-3:00 Next Board Meeting October 18, 2018 at the DO ~ 6:00 pm November OSBA Annual Convention November 8-11, 2018 at the Portland Marriott, 1401 SW Naito Parkway November Board Work Session/Meeting November 15, 2018 ~ Work Session-5:00 pm/Meeting-7:00 pm |
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11.4. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
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12. BOARD ANNOUNCEMENTS
Description:
Topics for discussion:
• possible dates for the first listening session with parents/community members • city council presentations • possible opportunities to meet with state senators/representatives • OSBA conference (Nov) & Regional meeting (Oct) • Lyons Chili Feed |
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13. ADJOURN
Description:
Time:
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