August 16, 2018 at 6:00 PM - Regular Session

Description:  We would like to welcome you to the first meeting of the 2018-2019 school year for the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public comment. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public comment card that is available at the door and give it to the Board Secretary, Tonia Whisman

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT/ABSENT: Garrett Trott
Tass Morrison will be absent with prior notice. 

PLEDGE OF ALLEGIANCE: Garrett Trott

Description:  Any changes to the board packet after the posting on August 10, 2018 will be noted below:

New Agenda Items-
•

Additional Attachments-
• 

Description:  MOTION- AGENDA APPROVAL 
Motion that the Board approve the agenda as modified.

Motion Made By:
Vote:

Description:  This time is set aside for special presentations that are not recurring agenda items.

Description:  Mike Long will be present to talk about the annual Youth Benefit Golf Tournament and his desire to increase the engagement from the Stayton, Sublimity and Lyons communities. 

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will give the Board an oral report on the District and legislative issues relating to education.

Description:  Jane will present to discuss financials for both 2017-2018 and 2018-2019.

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion

Description:  The minutes from the previous month's Board Meetings have been attached for Board review and approval. 

•June 21, 2018-Regular Session Minutes
•June 21, 2018- Budget Hearing
•July 17, 2018 - Board Work Session 

Description:  The Licensed Staff report has been included in the board packet. It includes changes since the last board meeting through 8/13/18.

New Hires: (Board action needed)
Cassandra Stark - SES/2nd grade
Tamra Rochetto - SHS/Counselor
Kyla Creech - SUB/1st grade
Elijah Neves - SHS/.5 Spanish & .5 ELL
Whitney Brusseau - SIS/5th grade

Resignations: (for information only)
Joelle Grossen - SHS/ELL

Description:  MOTION- APPROVAL OF CONSENT AGENDA
Motion that the Board approve and accept items listed in the Consent Agenda including item 7.1-the approval of the minutes from the June 21, 2018-Budget Hearing and Regular Session and July 17, 2018 Special Session; and item 7.2- the approval of new hires- Cassandra Stark, Tamra Rochetto, Kyla Creech, Elijah Neves and Whitney Brusseau.  

Motion Made By:
Vote:

Description:  An updated version of the Board Goal Strategies are being  be presented for review. Changes were made as a result of the work done by board members in the July 17, 2018 work session. Board members will be asked to review the changes over the next month and come to the September meeting with any recommendations. 

Description:  Each year board members choose a school to adopt.  Members are expected to connect with the principal and help present awards as requested and attend school wide events as much as possible. 

SHS: 
SIS/SMS: 
SES:
SUB:
ML:

Description:  There are no policies to review this month. 

Description:  Each year the new Superintendent goals are inserted into the evaluation form along with any changes to the Board and/or District Goals. The final revisions need to be approved by the Board.  The Leadership Team Goals workshop is Aug 14. After the presentation, the superintendents goals will be added to the evaluation form and included in the board packet for Board review. 

MOTION-APPROVAL OF 2018-2019 SUPERINTENDENT EVALUATION DOCUMENT
Motion that the Board approve the 2018-2019 Superintendent Evaluation document as presented/modified.

Motion Made By:
Vote:

Description:  The existing Board Operating Protocol has been included. If there are no changes, it will be approved for the 2018-2019 school year. 

Description:  The Board will acknowledge the following gifts to the district:

There were none as of the posting of the board packet. 

Description:  The attachments will reflect the projected enrollment as of June 2018 and also an actual count of students enrolled in the WebSIS data base as of 8/13/2018. 

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  • August 27, 2018 - 7:30 am ~ All Staff Back-to-School @ Stayton HS Auditorium

• August 29, 2018 ~ School Open Houses
Stayton Elementary  ~ 5:30 - 7 pm
Stayton Intermediate/Middle ~ 3:30 - 6:30 pm
Sublimity Schools ~ 5:30 - 7 pm
Mari-Linn ~ 5:30 - 7 pm

• September 20, 2018 - 6:00 pm ~ Board Meeting @ Santiam Room

Description:  This time is reserved on the agenda for the announcements of recent or upcoming board events or activities.  

Recent Activities Since Last Board Meeting:
• OSBA Annual Conference
• SummerFest

Description:  Time: