April 19, 2018 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is now called to order.  This is an open meeting of the Board and the public is allowed to observe. On tonight’s agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment card and present it to the Board Secretary, Tonia Whisman. These orange cards are available on the table at the door. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.


ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT/ABSENT: Garrett Trott

PLEDGE OF ALLEGIANCE: Garrett Trott

Description:  Any changes to the board packet after the posting on April 13, 2018 will be noted below:

Added Agenda Items
• 10.1 - Board Self-Evaluation
• 10.2 - Policy Updates

Added Attachments
• 8.2 - 2017.18 April Financial Report
• 8.3 - 04.19.18 CE Committee (Minutes)
• 9.1 - 03.01.18 Special Session minutes-draft (revised to include policies)
• 10.2 - Policies CM, GCN AR, GCN/GDN, GCPB/GDPB, IICC, JECBB, JECBB AR
• 11.3 - Future Agenda Items


Deleted Agenda Items 

Description:  MOTION- APPROVAL OF THE AGENDA 
Motion that the Board approve the agenda as modified.

Motion Made By:
Vote:

Description:   This time is set aside for special presentations that are not recurring agenda items

Description:  SHS Senior, Roni Heagy, will be acknowledged for her recent accomplishments on the Stayton Highlights Dance Team.  She is the first Stayton Highlight ever to receive a DDCA (Dance & Drill Coaches Assoc of Oregon) scholarship. She was also awarded a spot on the OSAA All-State Dance Team, was chosen as Best All-Around dancer by her coaches and was selected as the Statesman Journal Athlete of the week.

Description:  A representative from the United Way will present a check to the District representing $200 each for all K-5 self-contained classrooms.  United Way is funding a program intended to offset the personal costs that teachers tend to incur to provide materials or resources in their rooms to remove barriers to student learning. 

Description:  Sublimity Principal, Missy Riesterer, will share some of the wonderful things happening at Sublimity School. 

Description:  There will be a brief recess to allow Board members to visit with Sublimity students, staff and parents.

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the Board's Executive Assistant, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public comment card and wishes to address the Board, they should now step forward and state their name and address.

Description:  Stayton High School ASB President, Bradley Phelps, will update the board on recent activities. 

Description:  Andy will give the Board an oral report on the District and legislative issues affecting education. 

Description:  The March financial report is included in the Board packet. Jane will be present to answer any questions. 

Description:  The Community Engagement Committee Chairperson will review the minutes from the most recent meeting.  

Description:  Principal Kirby will update the Board on the changes to the Science curriculum at Stayton High School.

Description:  The Leadership Team 3rd quarter reports are included in the packet.

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous board meetings have been attached in the board packet for the Board's review and approval.

• March 1, 2018-Special Session 
• March 15, 2018-Regular Session

Description:  The Licensed Report has been submitted by Teri Butler 

New Hires for the 2018-19 School Year
Kimberly Severson - SMS/ELL Teacher
Sydney Ensign - SIS/4th Grade
Kelsey Riesterer - SIS/4th Grade
David Shine - SHS/Language Arts
Devin Holmes - SHS/Advanced Math

Resignations-No Board Action Required
Tayler Egan - SMS/ELL
Shelby Passer - ML/4th Grade
Hannah Johnson - SES/1st Grade
Maizie Redner - SUB/Middle Sch
Elizabeth Gillette - ML/Kindergarten

Description:  The following updates are recommended by OSBA and were presented for a First Reading at the March meeting. The only policy that requires Board action is KL-Public Complaints. All other policies are Administrative Regulations and do not require Board action when updated. 

KBA-AR - Public Records
The edits provide more clarity regarding the process for requesting records. 

KL- Public Complaints
KL-AR3 - Appeal to the Deputy Superintendent of Public Instruction
The edits more clearly describe the process for resolving complaints.

GCBDA/GDBDA-AR-4 - FMLA/OFLA Eligibility Notice to Employee
GCBDA/GDBDA-AR6 Designation Notice - FMLA/OFLA
Both policies were updated by Human Resources to match the District's current practices.

Description:  MOTION- APPROVAL OF THE CONSENT AGENDA
Motion that the Board approve the items listed in the Consent Agenda which include 9.1 - minutes from the March 1, 2018 Special Session and March 15, 2018 Regular Session, 9.2- new hires-Kimberly Severson, Sydney Ensign, Kelsey Riesterer, David Shine and Devin Holmes and 9.3-the approval of updated policy KL-Public Complaints


Motion Made By:  
Vote:  

Description:  The Board will review the biennial self-evaluation process which includes the form that has previously been used. 

Description:  The following updates are recommended by OSBA and are presented for a First Reading.

CM: Compliance and Reporting on Standards (proposed)
GCN-AR: Core Teaching Standards (recommend delete)
GCN/GDN: Evaluation of Staff
GCPB/GDPB: Resignation of Staff
IICC: School Volunteers
JECBB: Intradistrict Transfer Students 
JECBB-AR: Intradistrict Transfer 

Description:  The District received the following gifts/donations in April of 2018:

• Ping I20 driver golf club to the Stayton High School Boys Golf Team from Richard Vohs

Description:  Community wide events, high school athletics, and district-wide information can be found through the following website links:

www.staytonevents.com  
www.nsantiam.k12.or.us 

Other upcoming board activities and events include:

April 21, 2018 ~ Board Workshop-OSBA/Distributed Leadership
9 am -12 pm in Santiam Room

April 23, 2018 ~ Breakfast with the Board
7:30-8:30 @ Mari-Linn School

May 14, 2018 ~ Breakfast with the Board
7:30-8:30 @ Sublimity School

May 17, 2018 ~ Regular Session Board Meeting
6:00 pm @ Stayton High School

May 21, 2018 ~ Breakfast with the Board
7:30-8:30 @ Stayton Middle School

May 24, 2018 @ 7:00 pm in Santiam Room at DO
Budget Committee Meeting
(All board members should plan to participate)

June 7, 2018 (if needed)
Budget Committee Meeting

July 20-22, 2018 Summer Board Conference
Riverhouse Conference Center in Bend

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Current enrollment as of April 13, 2018 is approximately 2254. 

School                       Net Change
Mari-Linn- 216                                      -1
Sublimity- 366                                      +2
Stayton Elementary- 399                       0
Stayton Inter/Middle- 589
       SIS-219  SMS-370                         -8
Stayton High- 684                                 -1
Total    2254
Net Change From Last Month:             -8

Description:  A list of field trips is being compiled and will be attached to the Board packet. It will include all trips planned for the remainder of the year and trips taken since the last Board meeting. All new trips added since the last report are highlighted in yellow and overnight stays are indicated in red.

Description:  The School Board will now meet in executive session for the purpose of reviewing the superintendent's evaluation as pursuant to ORS 192.660 (2)(i)-Performance Evaluations. No decision may be made in executive session and when the discussion is concluded, the board will return to Regular session and welcome the audience back into the room. 

Representatives of the news media, designated staff and invited guests may be allowed to attend the executive session. All other members of the audience are now asked to leave the room.  Representatives of the news media are specifically directed not to report on any of the deliberations during the executive session, except to state the general subject of the session as previously announced. No recording of the executive session is allowed without express permission from the board.

Description:  The Board will review the consolidated information from each board member's evaluation of the Superintendent.

Description:  Time: