September 21, 2017 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER, ROLL CALL, PLEDGE
Description:
We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public comment. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public comment card that is available at the door and give it to the Board Secretary, Tonia Whisman
ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: Garrett Trott PLEDGE OF ALLEGIANCE: Garrett Trott |
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2. ADDED/DELETED AGENDA ITEMS
Description:
Any changes to the board packet after posting on Sept 15, 2017 will be noted below:
Moved Agenda Items-*Board Exit Summary Report (moved from Licensed Report to 7.3-HR Director's Report) New Agenda Items- *Public Address Additional Attachments- *16-17 Stayton Willamette Promise *09.07.17 CE Committee Meeting Minutes *Board Exit Summary Report *Field Trip Report *OSBA Fall Regional Meeting Agenda |
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3. APPROVAL OF THE AGENDA
Description:
MOTION- AGENDA APPROVAL
Motion that the Board approves the agenda as modified. Motion Made By: Vote: |
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4. PUBLIC ADDRESS
Description:
Superintendent, Andy Gardner, will provide information regarding the recent arrest of a Stayton Middle School student. Gary Rychard, Safety and Security Director, and members of the Stayton Police Department will also be present to answer any questions.
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5. PUBLIC COMMENT
Description:
The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful. The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session. A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site. If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.
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6. STUDENT BUSINESS
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6.1. ASB Report: Laura Warren
Description:
ASB advisor, Laura Warren, will be present to discuss the start of the school year and ASB activities.
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7. COMMUNICATION
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7.1. Superintendent's Report: Andy Gardner
Description:
Andy will give the Board an oral report on the District and legislative issues involving education.
Attachments:
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7.2. Business Director's Report: Jane Nofziger
Description:
Jane will be present to discuss the financial report.
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7.3. HR Director's Report: Teri Butler
Description:
HR Director, Teri Butler, has shared the Exit Interview Survey Results. She will not be present at the meeting but questions can be submitted to the Board Secretary and Teri will provide supplemental information at the October meeting.
Attachments:
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7.4. Community Engagement Report: Tass Morrison
Description:
CE Committee Chairperson,Tass Morrison, will review the minutes from the Sept 7, 2017 meeting.
Attachments:
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7.5. City Council Liaisons: Garrett Trott
Description:
This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.
Sublimity City Council, Jim Kingsbury- Stayton City Council, Jennifer Niegel- Lyons City Council, Mike Wagner- |
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8. CONSENT AGENDA ITEMS
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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8.1. Approval of Minutes: Tonia Whisman
Description:
The meeting minutes from the previous month have been prepared and attached in the board packet for the Board's review and approval. All past approved minutes have been posted to the BoardBook website.
August 17, 2017-Regular Session Minutes
Attachments:
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8.2. Licensed Report: Teri Butler, HR Director
Description:
Teri Butler has submitted the licensed report of new hires/resignations.
New Hires-(Board Action) • Larysa Pavelek - SES/Music Retirements-(Informational) •Chris Dougherty - SHS/Math
Attachments:
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8.3. Action on Consent Agenda: Garrett Trott
Description:
MOTION- APPROVAL OF CONSENT AGENDA
Motion that the Board approves and accept items listed in the Consent Agenda including item 8.1-the approval of the minutes from the August 17, 2017-Regular Session; 8.2- the approval the hiring of Larysa Pavelek. Motion Made By: Vote: |
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9. NEW BUSINESS
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9.1. OSBA Representative Nominations: Garrett Trott
Description:
Oregon School Boards must select a representative to sit on the OSBA (Oregon School Board Association) Board of Directors and Legislative Policy Committee (LPC). This is an opportunity to inquire if any NSSD Board members are interested in being nominated for either of these positions. If there is an interested party, sample motions have been provided.
POSSIBLE MOTIONS-NOMINATION OF OSBA Board Positions Motion that the Board nominate NSSD Board member ______________for the OSBA Board of Director position 12. Motion Made By: Vote: Motion that the Board nominate NSSD Board member ______________for the OSBA Legislative Policy Committee. Motion Made By: Vote: |
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9.2. Approval of Classified Collective Bargaining Agreement for 7.1.17-6.30.21: Garrett Trott
Description:
The Classified Union has ratified the negotiated Classified Bargaining Agreement. It is now before the Board to take action.
MOTION-RATIFY COLLECTIVE BARGAINING AGREEMENT Motion that the Board accepts and ratifies the proposed 2017-2020 OSEA Collective Bargaining Agreement negotiated between representatives of the District and the Oregon School Employees Association North Santiam Chapter 122 Motion Made By: Vote: |
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9.3. Board Protocol Agreement
Description:
All Board members will sign the 2017-2018 agreement and pose for a group photo for advertising/social media usage.
Attachments:
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10. UNFINISHED BUSINESS
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10.1. Policy Update/Second Reading
Description:
Policy Sections G, H, I, J, K/L
The second half of the policy review/rewrite process has been completed by the policy committee. The policies were presented to the Board for review at the August meeting Due to the nature of the size of the files, the policies were attached in the "Extras" section of the Board Packet. The policies are again attached in the same section of the Board packet. The Board can choose to adopt them during the September meeting or elect to take one more month for further review due to the size of the files. POSSIBLE MOTION TO APPROVE POLICIES G, H, I, J, K/L |
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11. INFORMATION ONLY
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11.1. Gifts and Donations:
Description:
The following gifts were made to the District since the last board meeting.
• Randy Jones - cash donation to needy students attending Mari-Linn School • Cheryl Johnson - 1950's garden tractor/plow/disc and cultivator donated to SHS Repair Club (proceeds to the manufacturing/SkillsUSA programs) |
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11.2. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
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11.3. Student Enrollment:
Description:
Tentative enrollment as of 9.20.17 is 2271. Totals for each school are shown below.
Mari-Linn: 219 Sublimity: 370 Stayton Elementary: 386 Stayton Intermediate-225/Middle-370= 595 Stayton Middle: 370 Stayton High: 701 |
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11.4. Field Trip Report:
Description:
A list of scheduled field trips that have been taken or scheduled since the last board meeting will be included in the Board Packet.
Attachments:
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11.5. Upcoming Board Events & Activities:
Description:
Community wide events, high school athletics, and district-wide information can be found on the following websites:
www.staytonevents.com www.nsantiam.k12.or.us Ron Wyden Townhall Meeting Sept 22, 2017 @ SHS Auditorium ~ 1:00-2:30 pm CE Meeting October 5, 2017 at the DO ~ 8:00 am Lyons Fire Department Chili Feed October 7, 7016 ~ 9 am-4pm OSBA Regional Meeting October 11, 2017 at Willamette ESD, 2611 Pringle Road SE Dinner ~ 5:30, Meeting ~ 6:00 pm SHS Concert Band- Vocal/Band Festival- Tabernacle Oct 18th ~ 9:00-1:00 Next Board Meeting October 19, 2017 at the DO ~ 6:00 pm November OSBA Annual Convention November 10-13 in Portland OSBA Blazer Night November 10 ~ 7 pm vs Brooklyn Nets
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12. BOARD ANNOUNCEMENTS
Description:
The Oregon School Activities Association (OSAA) has asked OSBA for interested board members to sit on the Eligibility Appeals Board for OSAA. Five members of this 30-person group hears, and rules on, appeals by ineligible transfers that were denied at their local league level. It is "on-call" availability. People typically serve a couple of times during the year (last year, there were 15 EAB hearings). Typical length is 30-45 minutes and hearings are held in Wilsonville. The OSAA reimburses for mileage.
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13. ADJOURN
Description:
Time:
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