May 18, 2017 at 6:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public comment. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board's Executive Assistant.

Board Roll Call -  Laura Wipper, Garrett Trott, Tod Nau, Evan Smith, Tass Morrison and Mike Wagner.  Dave Kinney will be absent with prior notice. 

Pledge of Allegience- Laura Wipper

Description:  Any changes to the board packet after posting May 12, 2017 will be noted below:

Added Agenda Items -
9.1 - Full Faith and Credit Financing Agreement Resolution 051817A
9.3 - Public Complaint Policy Discussion
10.2 - Policy Revisions

*The Assoc Superintendent's Report (formerly under 7. Communication) has been moved to 5.3.3 and is now entitled New HS Math Curriculum


Added or Revised Attachments to Board Packet-
7.2 - April Financial Report
8.1 - 04.20.17 Meeting Minutes
9.1 - Resolution 051817A
9.3 - Board Policies KL, KLAR1 & KLAR2
10.1-WESD Local Service Plan

Deleted Agenda Items
(formerly 9.2)-Policy Revision/Dave Bolin- JEBA

Description:  MOTION- APPROVAL OF THE AGENDA 
Motion that the Board approve the agenda as modified.

Motion Made By:
Seconded By:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the Board's Executive Assistant, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  This time is set aside for special presentations that are not recurring agenda items

Description:  The Community Engagement Committee (sub-committee of the board) has elected to present Community Partnership Awards to the following individuals for their contributions toward the completion of the SHS football turf field.

Bill Martinak
Dennis Holm
Jim Huddleston

Description:  Debi will be presenting board awards to the following students with help from Laura Wipper:

Valedictorian Awards: 
Grace Bromley - 14 honor credits
Kalie Harper- 13 honor credits
Jade Kast - 11 honor credits
Andrew Kuenzi - 11 honor credits

Santiam Award
Kalie Harper - for receiving the Future First Citizen Award from the Stayton Rotary. Kalie is the first person to ever receive this award twice. In 2016, she was presented with a Santiam Award for receiving the Statesman Journal Academic All Star award. 

Description:  Debi Brazelton will present some of the great things happening at SHS.  

Description:  Dave and a few of the SHS math teachers will give a presentation on the new math curriculum they have chosen to adopt for the 2017-18 school year and ask the board to accept their recommendation. Last year teachers and administrators completed the review/adoption process for 9-12 but there was only funding for K-8 at that time. This is the completion of that process now that funding has been secured for the remaining grades. 

MOTION-MATH CURRICULUM ADOPTION
Motion that the board approve the adoption of the McGraw Hill-Glencoe Math Curriculum for grades 9-12 at Stayton High School.

Motion Made By:
Seconded By:
Vote: 

Description:  Diane will be present to request permission to take her choir students on a trip to Scotland in 2019.

Description:  Andy will give the Board an oral report on the District and legislative issues affecting education. 

Description:  Jane will be in attendance to answer any questions on the financial report for April.

Description:  CE Committee Chair, Tass Morrison, will review the meeting minutes from the May 4, 2017 meeting. 

Description:  This item is on the agenda to allow representatives of city councils within the District's boundary an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Mike Wagner-

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes have been prepared for the Special/Regular Sessions meeting held in April and will be attached for board review and approval prior to the meeting.  

•  April 20, 2017-Special/Regular Session Minutes

Description:  Teri has prepared a list with changes to licensed staff since the last Regular Session.  

New Hires 
Kim Lamoreaus - ML
Rachel Shaffer - SES
Ashley Servis- SIS
Katelynn Ion - SIS
Samantha Massie - SMS

Resignations 
Elizabeth Brown- SHS

Retirements 
Cathy Griswold- ML

Description:  The revised 2017-2018 Board Strategies were presented in the April board meeting for review. There were no suggested changes. The revised strategies are now up for Board approval. 

Description:  MOTION- APPROVAL OF THE CONSENT AGENDA
Motion that the Board approve the Consent Agenda including: 8.1- minutes from the April 20, 2017-Special/Regular Session ; 8.2 - new hires: Kim Lamoreaux, Rachel Shaffer, Ashley Servis, Katelynn Ion, Samantha Massie and 8.3- Revised 2017-2018 Board Strategies.

Motion Made By:  
Seconded By:  
Vote:  

Description:  Jane will present Resolution 051817A to the Board for approval to finance $400,000 for street improvements on Shaff Road. 

MOTION-RESOLUTION 051817A
Motion that the Board approve Resolution 051817A-Full Faith and Credit Financing Agreement.

Motion Made By:
Seconded By:
Vote:

Description:  The Board would like to review the proposed changes to policies KL, KL-AR1 and KL-AR2 and discuss the protocol for addressing public complaints received by a board member individually or the group as a whole via e-mail, letter or direct personal contact. 

The suggested revisions from OSBA of these policies have been attached.  Since the "review/rewrite" is still in process, the original policies are still in effect. 

Description:  The final draft version of the 2017-2018 Staff Calendar has been reviewed by the HR Director and the Calendar Committee and is being submitted to the board for approval 

Description:  Andy will review the list of services the district has contracted from the Willamette Education Services District for 2017-2018

Description:  The newly revised Board Policy Sections AB, D, E and F were included in the April board packet for review. They have been included again this month for a 2nd reading. Due to the large size of the files, zip folders have been included in the "Extras" section of the board packet. If there are no suggestions for edits, these policies will be presented at the June board meeting for adoption. 

Description:  Any gifts/donations received will be listed below for the Board's acknowledgement.

•  The Daily Buzz Coffee Co donated 75 gift cards ($10)  to Stayton Middle School for staff.
•  Sublimity Picture Framing donated the materials for one of the Hall of Fame award frames at SES.

Description:  Current student enrollment is approximately 2276

Mari-Linn-216
Sublimity-391
Stayton Elem-436
Stayton Intermediate-225
Stayton Middle-357
Stayton High-651

Description:  Attached in the board packet is a list of field trips planned or taken since the last meeting. New trips planned are highlighted in yellow. Overnight stays are indicated in red. 

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Community wide events, high school athletics, and district-wide information can be found through the following website links:

www.staytonevents.com  
http://www.staytonathletics.com
www.nsantiam.k12.or.us 

Other upcoming board activities and events include:

May 20, 2017 @ 5:30 pm in Stayton HS Cafeteria
Stayton FFA Banquet

June 1, 2017 @ 7:00 pm in Santiam Room at DO
Budget Committee Meeting
(All board members should plan to participate)

June 8, 2017 @ 7:00 pm in Santiam Room at DO
Budget Committee Meeting-Tentatively Scheduled
(All board members should plan to participate)

June , 2017 Senior Awards Night-TBA
7:00 pm-SHS Auditorium

June 8, 2017 SMS 8th Grade Promotion
7:00 pm- SHS Gymnasium

June 9, 2017 SHS Graduation
7:00 pm-Salem Armory

June 12, 2017 ML 8th Grade Promotion
6:30 pm in ML Gymnasium

June 12, 2017 SUB 8th Grade Promotion
7:00 pm in SUB Gymnasium

June 15, 2017 District-Wide Retiree Recognition
Grab and Go Breakfast and Coffee
8:00 am in SHS Auditorium

June 15, 2017 Budget Hearing/Special Session 5:30 pm
June 15, 2017 Regular Session 6 pm
Santiam Room on District Office Site

July 14-16, 2017 Summer Board Conference
Riverhouse Conference Center in Bend

July 29, 2017 SummerFest 9am-3pm
Old Downtown Stayton

Description:  The Board will now meet in executive session for the purpose of reviewing the Superintendent's evaluation as pursuant to ORS 192.660 (2)(i)-Performance Evaluations. No decision may be made in Executive Session and when the discussion is concluded, the board will return to Regular Session and welcome the audience back into the room. 

Representatives of the news media, designated staff and invited guests may be allowed to attend the executive session. All other members of the audience are now asked to leave the room. Representatives of the news media are specifically directed not to report on any of the deliberations during the executive session, except to state the general subject of the session as previously announced. No recording of the executive session is allowed without express permission from the board. 

Description:  Time:
The Board will now re-enter into Regular (open) Session. If there are any members of the public outside, they are now invited to return into the room. 

Description:  The Board will have reviewed the Superintendent's evaluation with Andy Gardner during the Executive Session.  In order to extend his contract (with any changes to salary and benefits), the Board must approve a contract extension.

MOTION-APPROVAL OF CONTRACT EXTENSION
Motion that the Board approve a one year extension to the current Superintendent's Contract with a yearly salary of $ ______________________ for 2017-18.

Motion Made By:
Seconded By:
Vote: