February 16, 2017 at 7:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Tonia Whisman

Description:  Any changes to the board packet after the 2/10/17 posting will be noted below:

Added Agenda Items-


Deleted Agenda Items-



Additional Support Materials (attachments)-
• January 2017 Financial Report
• Budget Calendar 2017-2018
• Budget Committee Members 2017-2018 (draft)
• WESD Services for 2016-2017
• CE Committee Meeting Minutes 2.2.17

Description:  MOTION- AGENDA APPROVAL 
Motion made that the Board approve the agenda as presented (or modified).

Motion Made By:
Motion Seconded By:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:   

Description:  Representatives from Accuity, LLC will be present to give a report on the recent NSSD financial audit. Their report has been placed at the beginning of the agenda to allow them to attend another school board meeting elsewhere on the same night. 

Description:  Missy will talk about some of the things happening at Sublimity School

Description:  Stayton HS ASB Advisor, Rachel Krieger, will be present to give a report on their activities.

Description:  Andy will give the Board an oral report on the District.

Description:  Dave will give a report on Title II A- Staff Professional Development

Description:  The January financial report has been submitted by Jane Nofziger for the Board's review prior to the meeting.  She has also submitted the Budget Calendar in final form and a draft list of budget committee members. 

MOTION- APPROVAL OF BUDGET CALENDAR
Motion made that the board approve the 2017-2018 District Budget Calendar for as presented (or modified).

Motion Made By:
Seconded By:
Vote:

Description:  CE Committee Chair, Tass Morrison, will review the minutes from the February meeting (minutes will be attached prior to the meeting).

Description:  The CE committee requested to add the word "further" into the mission statement to read as follows:

"To further develop a school and community culture that expects, supports and sustains partnerships to allow all students to reach their optimal potential." 

MOTION- MISSION STATEMENT EDIT
Motion made that the board approve the new wording for the CE Committee Mission Statement by including the word "further".

Motion Made By:
Motion Seconded By:
Vote: 

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Mike Wagner-

Description:  The minutes from the board meeting last month have been attached for the Board's review. All past "approved" minutes have been posted to the BoardBook website.

•  January 19, 2017 -Special/Regular Session Minutes

Description:  The resolution was included in the January packet for the board's review. It must be approved by the NSSD board prior to March 1, 2017. A list of services actually utilized by the district will be provided by the Superintendent in April or May once it is finalized. A current list of services for 2016-2017 has been included for reference. 

Description:   At this time there are no licensed or administrative changes. 

Description:  MOTION- CONSENT AGENDA APPROVAL OF MINUTES
Motion made that the Board approve the consent agenda including: 8.1 - the minutes from the January 19, 2017-Special/Regular Session and 8.2 - the WESD Local Service Plan Resolution as presented.

Motion Made By:  
Motion Seconded By:  
Vote:  

Description:  The board will review the 2016-2017 Board Strategies, any progress so far and possibly identify opportunities for new focus.

Description:  Tonia will update the board on options available at this point for providing a sound systems for both the District Office and school locations. 

Description:  The board will review Oregon state statues regarding a school's obligation to educate all school age children residing within the district's boundaries.  Also, for information purposes only,  a May 2014 letter from the US Departments of Justice and Education has been attached. It is addresses practices aimed at discouraging the enrollment of students based on their or their parent's immigration status.    

Description:  The board will discuss the newly awarded $5,000 scholarship fund from OSBA. The board will need to decide how much and how many scholarships will be awarded each year as well as the criteria and application process. 

Description:  The following donations were made to the district since the last board meeting:

• Todd Humphreys donated labor to complete the cottage building improvements at Stayton High School (total value of labor $534)
• Nils Dunder donated equipment to the Stayton High School Repair Club including; rototiller, impact driver and an outboard fuel line, tank and motor. (value $700)

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com  
http://www.staytonathletics.com
www.nsantiam.k12 or.us.com

February 22, 2017 LRFMP Committee ~ 6-8 pm
District Office 

February 27, 2017 - Board Policy Review/Rewrite Committee  8-3
District Office- Garrett Trott will represent the board on the committee

March 2, 2017-Special/Executive Session ~ 6:00 pm
District Office

March 7, 2017 - Leadership Team Meeting~ 9-11 am
District Office

March 8, 2017: LRFMP Committee ~ 6-8 pm
District Office

March 16, 2017-Special Session/Regular Session ~ 6:00 pm/7:00 pm
Mari-Linn School

April 12, 2017 - LRFMP Committee:  6-8 pm
District Office

April 20, 2017 - Executive/Regular Session: 6 pm
Stayton Elementary School Cafeteria

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Current enrollment, as of 2/10/17, is 2308. A report showing enrollment by grade at each school has been attached.

Description:  Attached in the board packet is a list of field trips planned for the remainder of the year. Trips added since the last report have been highlighted in yellow.

Description:  Time: